36C24423Q1192 0003_1.docx

SUBJECT*

IT Systems & Equipment PM&R | CCTV/Security

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4

POINT OF CONTACT*

Angelamarie Scott Angelamarie.scott@va.gov

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation Amendment 0003

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Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 00244 Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh PA 15215 00244 Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh PA 15215 To all Offerors/Bidders

36C24423Q1192 01-04-2024

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 01/11/2024 at 11AM

1. This amendment is to incorporate RFI Questions to this solicitation.

2. Request for Quote submission due date and time is extended to 01/11/2024 at 11:00 AM.

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CONTINUATION PAGE

Solicitation 36C24423Q1192 Amendment 0003

RFI’s and answers

1. Per the site walk-through can the Government validate that the awarded contractor will also be responsible for the other ancillary systems attached and considered as part of the Lenel system that the VA did not detail? i.e. Pharmacy IDS, Duress Button system, or any others?

Answer: Yes

2. Is the new building currently under construction planned to be turned over to maintenance under this IDIQ during its lifetime?

Answer: Yes

3. If Tri-M (incumbent security service contractor) is involved with a Video Surveillance System (VSS) phased replacement and other security system adds from construction projects, what is Tri-M’s future role if the service contract is awarded to another contractor?

Answer: Tri-M would continue to provide any contractual warranty work on newly installed equipment.

4. How would the VA manage overlapping contracts regarding warranty issues?

Answer: The COR for the Tri-M contract will oversee and develop a spreadsheet that will separate the distinct contract warranties.

5. Will more than one security contractor have access to software administration?

Answer: Yes

6. In the RFQ, does Items 0002, 1002, 2002, 3002, and 4002 include a lump sum for labor and equipment replacement, or is equipment purchased from a MRSP discount?

Answer: These CLINs are for lump sum labor. Equipment items per year would be under the repair CLINs 0003, 1003, 2003, 3003, 4003.

7. If equipment cost is required in the lump sum, the VA should include in the RFP an accurate equipment inventory including servers, UPS, ACP and IDS Controllers, power supplies, network switches, fiber modules, cameras, card readers, request to exit devices, door position switches, arm/disarm keypads, motion detectors, panic/duress alarms and any other field devices IDS panels.

Answer: The VA does not have an equipment list. The Offerors would need to reach out to Tri-M for an itemized equipment list.

8. Does the lump sum for this line item include cable?

Answer: Yes, it includes CAT6A cable.

9. Please verify that the service agreement does not include preventive maintenance for intelligent control panels downstream to the field devices.

Answer: It does include the intelligent control panels since the circuit cards within are Lenel operated and would need troubleshooting given the case that the circuit board ceases to function properly.

10. How do you manage battery testing and/or battery replacement for field power supplies?

Answer: Batteries are replaced by Facilities staff.

11. How many cameras require a lift for service?

Answer: There are 15 camera poles with 4 cameras attached to each totaling 60 cameras.

12. How many different camera manufacturers are used on campus?

Answer: 4

13. What is the approximate age of the different manufactured cameras?

Answer: Range from 1 yr to 20+ yrs.

14. Per the amendment to 36C24423Q1192 RFI Response dated 12-07-2023, the service contract is an Indefinite Delivery and Indefinite Quantity for duration of contract. An educated guess may be four requests for service per month. During the past three years how much replacement equipment was purchased by the service agreement due to failures so a bidder can gauge equipment and spare parts costs.

Answer: 4 NVRs replaced, the Server, roughly 10 exterior cameras, only a few interior cameras, approximately 25 card readers, 3 control boards, 2 workstations.

15. Can we include multiple options in our bid? Basic and full coverage?

Answer: You are required to follow the solicitation (reference quote submission section and Line Items) when submitting your bid. Provide one amount for each line item and all required documentation.

16. Is this both a FFP and an IDIQ?

Answer: This will be an Indefinite Delivery Indefinite Quantity (IDIQ) contract in which Firm Fixed Price task orders will be issued as needed.

17. Are you just looking for labor cost for FFP and material costs as the IDIQ?

Answer: No. Quote submission requires a FFP for each Line Item. See answer to 16.

18. Under CLIN 0002 for “troubleshooting all Lenel related devices”:

0. Do you mean any and all systems that report into Lenel?

Answer: Yes

b. Please provide a list of these systems.

Answer: The VA does not have an equipment list. The Offerors would need to reach out to Tri-M for an itemized equipment list.

c. Troubleshooting means identifying the problem correct?

Answer: CLINs 0002, 1002, 2002, 3002, and 4002 are for troubleshooting.

d. Repair of the problem occurs under CLIN 0003 correct?

Answer: CLIN 0003, 1003, 2003, 3003, 4003 is an Hourly Rate for Emergency Services, non-emergency repairs and parts replacement above $2,500.00, in accordance with Statement of Work

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