36C24423Q0819.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

542-23-3-4483-0019

36C24423Q0819 05-11-2023

Hanna Karmazyn 302-332-5107 05-25-2023

16:00 EDT

00244 Department of Veterans Affairs Network Contracting Office 4

1601 Kirkwood Highway Wilmington DE 19805

X 100

X

334118

1000 Employees

N/A

X

See Delivery Schedule

00244

Department of Veterans Affairs Network Contracting Office 4

Austin Payment Center

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

1. See Price/Cost Schedule and Statement of Work.

2. Questions due by 4:00PM EST on 5/16/23 to CS at:

Hanna.Karmazyn@va.gov

See CONTINUATION Page

X X

X 1

Ronald Kline

36C24423Q0819

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

6. Security Requirements. No work shall be performed in the Information Technology closet without representation from Biomedical Engineering present

9. Risk Control. Contractor is responsible for providing all applicable training and protective equipment to protect Contractor’s employees from any hazards, including blood borne pathogens, which may be encountered in the performance of this contract

11. Period of Performance. Contractor will have 210 days from contract award to complete the installation

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021) (DEVIATION)

C.3 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

C.4 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE

OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (NOV 2022)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) . 46

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (MAR 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

BUSINESS ASSOCIATE AGREEMENT BETWEEN THE DEPARTMENT OF VETERANS

AFFAIRS VETERANS HEALTH ADMINISTRATION, , AND

SECTION E - SOLICITATION PROVISIONS

E.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244 Ronald Kline

Network Contracting Office 4

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon receipt and acceptance of the government.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

363.00 EA _______________

Slim card readers as described in SOW

58.00 EA _______________

card readers with keypads as described in SOW

421.00 PR _______________

Door contacts

421.00 EA _______________

request to exit devices

337.00 EA _______________

electric strike

17.00 EA _______________

in frame magnetic lock

67.00 EA _______________

surface mounted magnetic lock

105,250.

FT _______________

reader composite cable

213.00 EA _______________

Lenel 1320 board

22.00 EA _______________

Lenel 2220 board LOCAL STOCK NUMBER: lnl-x2220

47.00 EA _______________

access control panel power supply cabinets LOCAL STOCK NUMBER: LNL-AL600ULX-4cB6

36.00 EA _______________

access power controller with power supply

119.00 EA _______________

12V, 7 AH batteries

448.00 EA _______________

Lenel access reader licenses

19.00 EA _______________

4 port, 1 GB power over ethernet switch

2,000.00 FT _______________

cat 6 cable

1.00 EA _______________

miscellaneous plywood, j-hooks, panduit, conduit, etc

1.00 JB _______________

installation as described in SOW interface with fire alarm system as described in SOW interface with automatic door openers as described in SOW

GRAND TOTAL _______________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: Coatesville VA Medical Center 1400 Blackhorse Hill Road Bldg. 13 Warehouse Coatesville, PA 19320

USA

363.00 210 DAYS

FROM DATE OF

AWARD

MARK

FOR:

Tara Callahan 610-384-7711x4304 Tara.callahan2@va.gov

SAME AS 0001 58.00

SAME AS 0001 421.00

SAME AS 0001 421.00

SAME AS 0001 337.00

SAME AS 0001 17.00

SAME AS 0001 67.00

SAME AS 0001 105,250.00

SAME AS 0001 213.00

SAME AS 0001 22.00

SAME AS 0001 47.00

SAME AS 0001 36.00

SAME AS 0001 119.00

SAME AS 0001 448.00

SAME AS 0001 19.00

SAME AS 0001 2,000.00

SAME AS 0001 1.00

STATEMENT OF WORK (SOW)

as of 04/20/2023

1. Contract Title. Card Readers for Exterior Entrances

2. Background. The Coatesville VA Medical Center underwent a security assessment of our buildings. It was determined that to better secure our facility, our exterior doors should have card readers installed. There are also medication rooms, information technology rooms, and large medical supply storage rooms that require a physical access and control system (PACS) per VA Handbook 0730 Appendix B. A majority of our doors do not have card readers installed.

Therefore, card readers are required to be purchased and installed on these specified doors.

3. Scope. Contractor is to provide, install, and test the 421 required card readers and associated hardware and software throughout the Coatesville VA Medical Center.

4. Specific Tasks.

The contractor shall provide, install, and test the following equipment:

• 363 slim card readers that are compatible with HID proximity access cards and United States Government PIV 8 cards

• 58 card readers with keypads that are compatible with HID proximity access cards and United States Government PIV 8 cards

• 421 pairs of door contacts

• 421 request to exit devices

• 337 Electric strikes

• 17 in frame magnetic locks

• 67 surface mounted magnetic locks

• 105,250 feet of reader composite cable

• 213 Lenel 1320 boards (LNL-1320-S3)

• 22 Lenel 2220 boards (LNL-X2220)

• 47 Access Control Panel Power Supply Cabinets (LNL-AL600ULX-4CB6)

• 36 Access Power Controller with Power Supply/Charger

• 119 12V, 7 Ah batteries

• 448 Lenel access reader licenses

• 19 4 port, 1 GB power over ethernet (POE) switch

• 2000 feet of Cat 6 cable

• Miscellaneous plywood, j-hooks, Panduit, conduit, etc. as needed for installation

The contractor shall provide cut sheets for all equipment as part of their proposal to ensure compatibility with the currently installed Lenel OnGuard system at Coatesville VAMC.

The contractor shall show proof that they are a Lenel value added reseller as part of their proposal. If the contractor is not a Lenel value added reseller, they shall provide a subcontracting plan as part of their proposal to show the Lenel value added reseller they will be contracting with to perform the programming work in Lenel.

Information for the doors and anticipated installation is below. The contractor shall submit a design proposal to the POC for approval before purchasing equipment. If the contractor determines a different installation is needed than what is listed below, they shall provide the POC with a proposal of changes for approval. No changes in scope shall be completed without approval from the POC and Contracting Officer. If a contract modification is needed, no work shall be performed until the modification is approved and completed.

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

1 1 Exterior Entrance Slim Strike Handicap Push Button

2 1 Stairwell Slim Strike No

3 1 Stairwell Slim Strike No

4 1 Exterior Entrance Slim Strike No

5 1 Stairwell Slim Strike No

6 1 B01 Slim Strike No

7 1 Exterior Entrance Slim Strike No

8 1 Exterior Entrance Slim Strike No

9 1 B28 Slim Strike No

10 1 B21 CR w/Keypad Strike No

11 1 Exterior Entrance Slim Strike No

12 1 Stairwell Slim Strike No

13 1 G22 Slim Strike No

14 1 Exterior Entrance Slim Strike No

15 1 Exterior Entrance Slim Strike No

16 1 Stairwell Slim Strike No

17 1 Exterior Entrance Slim Strike No

18 1 Exterior Entrance Slim Strike No

19 1 Exterior Entrance Slim Strike No

20 1 Stairwell Slim Strike No

21 1 Exterior Entrance Slim Strike No

22 1 Exterior Entrance Slim Strike No

23 1 Stairwell Slim Strike No

24 1 G05 CR w/Keypad Strike No

25 1 Exterior Entrance Slim Surface Mounted Mag Lock No

26 1 Stairwell Slim Strike No

27 1 Stairwell Slim Strike No

28 1 Stairwell Slim Strike No

29 1 105 CR w/Keypad Strike No

30 1 Stairwell Slim Strike No

31 1 Stairwell Slim Strike No

32 1 Stairwell Slim Strike No

33 1 203 CR w/Keypad Strike No

34 1 Stairwell Slim Strike No

35 1 Stairwell Slim Strike No

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

36 1 Stairwell Slim Strike No

37 1 Stairwell Slim Strike No

38 1 303 Slim Strike No

39 2 Exterior Entrance Slim In frame magnetic lock Motion Sense

40 2 Exterior Entrance Slim Strike Handicap Push Button

41 2 Exterior Entrance Slim In frame magnetic lock Motion Sense

42 2 Exterior Entrance Slim In frame magnetic lock Motion Sense

43 2 Stairwell Slim Strike No

44 2 Exterior Entrance Slim Strike No

45 2 Interior Entrance Slim Strike No

46 2 B18A CR w/Keypad Strike No

47 2 Stairwell Slim Strike No

48 2 Exterior Entrance Slim Strike No

49 2 Stairwell Slim Strike No

50 2 Stairwell Slim Strike No

51 2 Exterior Entrance Slim Strike No

52 2 Stairwell Slim Strike No

53 2 Exterior Entrance Slim Strike No

54 2 124A CR w/Keypad Strike No

55 2 Stairwell Slim Strike No

56 2 130A CR w/Keypad Surface Mounted Mag Lock No

57 2 Exterior Entrance Slim In frame magnetic lock Motion Sense

58 2 Exterior Entrance Slim In frame magnetic lock Motion Sense

59 2 212A CR w/Keypad Strike No

60 2 Stairwell Slim Strike No

61 2 208 CR w/Keypad Strike No

62 2 Stairwell Slim Strike No

63 2 Stairwell Slim Strike No

64 2 248 CR w/Keypad Surface Mounted Mag Lock No

65 3 Exterior Entrance Slim Strike No

66 3 Interior Entrance Slim Strike No

67 3 B42B CR w/Keypad Surface Mounted Mag Lock No

68 3 B42B CR w/Keypad Surface Mounted Mag Lock No

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

69 3 Exterior Entrance Slim Strike No

70 3 Exterior Entrance Slim Strike No

71 3 Exterior Entrance Slim Strike No

72 3 Exterior Entrance Slim Strike No

73 3 Exterior Entrance Slim Strike Handicap Push Button

74 3 Exterior Entrance Slim Surface Mounted Mag Lock No

75 3 Exterior Entrance Slim Strike No

76 3 Interior Entrance Slim Surface Mounted Mag Lock No

77 3 Exterior Entrance Slim In frame magnetic lock Motion Sense

78 3 Exterior Entrance Slim Strike No

79 3 B12 CR w/Keypad Strike No

80 3 Stairwell Slim Strike No

81 3 Stairwell Slim Strike No

82 3 141 CR w/Keypad Strike No

83 3 Stairwell Slim Strike No

84 3 Stairwell Slim Surface Mounted Mag Lock No

85 3 177 CR w/Keypad Strike No

86 3 Stairwell Slim Strike No

87 4 Exterior Entrance Slim Strike No

88 4 Interior Entrance Slim Strike No

89 4 Exterior Entrance Slim Strike No

90 4 Interior Entrance Slim Strike No

91 4 B12 Slim Strike No

92 4 Exterior Entrance Slim In frame magnetic lock Motion Sense

93 4 Exterior Entrance Slim Strike No

94 4 B09 CR w/Keypad Strike No

95 4 Exterior Entrance Slim Strike Handicap Push Button

96 4 Stairwell Slim Strike No

97 4 Exterior Entrance Slim Strike No

98 4 Stairwell Slim Strike No

99 4 Exterior Entrance Slim Strike No

100 4 Stairwell Slim Strike No

101 4 Stairwell Slim Strike No

102 4 Stairwell Slim Strike No

103 5 Exterior Entrance Slim Surface Mounted Mag Lock No

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

104 5 Exterior Entrance Slim Surface Mounted Mag Lock No

105 5 Exterior Entrance Slim Surface Mounted Mag Lock No

106 5 Exterior Entrance Slim Surface Mounted Mag Lock No

107 5 Exterior Entrance Slim Surface Mounted Mag Lock No

108 5 Exterior Entrance Slim Strike Handicap Push Button

109 5 Exterior Entrance Slim Surface Mounted Mag Lock No

110 5 Exterior Entrance Slim Surface Mounted Mag Lock No

111 6 B17 Slim Strike No

112 6 B17 Slim Strike No

113 6 B03 Slim Strike No

114 6 Stairwell Slim Strike No

115 6 B05A CR w/Keypad Strike No

116 6 Stairwell Slim Strike No

117 6 B11 Slim Strike No

118 6 Interior Entrance Slim Strike Handicap Push Button

119 6 Exterior Entrance Slim Strike Handicap Push Button

120 6 Exterior Entrance Slim Strike No

121 6 Interior Entrance Slim Strike No

122 6 B12 Slim Strike No

123 6 Exterior Entrance Slim Surface Mounted

124 6 Exterior Entrance Slim Strike No

125 6 Stairwell Slim Strike No

126 6 117A CR w/Keypad Surface Mounted Mag Lock No

127 6 Interior Entrance Slim Strike No

128 6 Exterior Entrance Slim Strike Handicap Push Button

129 6 Exterior Entrance Slim Strike No

130 6 Stairwell Slim Strike No

131 6 Exterior Entrance Slim Strike No

132 6 Interior Entrance Slim Strike No

133 6 Stairwell Slim Strike No

134 6 217A CR w/Keypad Surface Mounted Mag Lock No

135 6 Stairwell Slim Strike No

136 6 Stairwell Slim Strike No

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

137 7 Exterior Entrance Slim Strike No

138 7 B20 CR w/Keypad Strike No

139 7 Exterior Entrance Slim Strike No

140 7 Stairwell Slim Strike No

141 7 Stairwell Slim Strike No

142 7 Interior Entrance Slim Strike No

143 7 Exterior Entrance Slim Strike No

144 7 B10F Slim Strike No

145 7 Exterior Entrance Slim Strike No

146 7 Exterior Entrance Slim Strike Handicap Push Button

147 7 Interior Entrance Slim Strike Handicap Push Button

148 7 Interior Entrance Slim Strike Handicap Push Button

149 7 B15 Slim Strike No

150 7 Exterior Entrance Slim Strike No

151 7 Exterior Entrance Slim Surface Mounted Mag Lock No

152 7 Exterior Entrance Slim Strike No

153 7 Exterior Entrance Slim Strike No

154 7 Exterior Entrance Slim Surface Mounted Mag Lock No

155 7 169A CR w/Keypad Surface Mounted Mag Lock No

156 7 Stairwell Slim Strike No

157 7 Stairwell Slim Strike No

158 7 Stairwell Slim Strike No

159 7 Stairwell Slim Strike No

160 7 225 CR w/Keypad Surface Mounted Mag Lock No

161 7 Stairwell Slim Strike No

162 7 Stairwell Slim Strike No

163 8 Stairwell Slim Strike No

164 8 B08 CR w/Keypad Strike No

165 8 Stairwell Slim Strike No

166 8 Exterior Entrance Slim Strike No

167 8 Interior Entrance Slim Strike No

168 8 B12 Slim Strike No

169 8 B13 CR w/Keypad Strike No

170 8 Exterior Entrance Slim Strike Handicap Push Button

171 8 Exterior Entrance Slim

172 8 Exterior Entrance Slim Strike No

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

173 8 Stairwell Slim Strike No

174 8 Exterior Entrance Slim Strike No

175 8 Stairwell Slim Strike No

176 8 131 CR w/Keypad Strike No

177 8 Interior Entrance Slim Strike No

178 8 Exterior Entrance Slim Strike No

179 8 Stairwell Slim Strike No

180 8 Stairwell Slim Strike No

181 8 Stairwell Slim Strike No

182 8 231 CR w/Keypad Strike No

183 9 Stairwell Slim Strike No

184 9 B08 CR w/Keypad Strike No

185 9 Stairwell Slim Strike No

186 9 Interior Entrance Slim In frame magnetic lock Motion Sense

187 9 Exterior Entrance Slim In frame magnetic lock Motion Sense

188 9 Exterior Entrance Slim Strike No

189 9 B15C Slim Surface Mounted Mag Lock No

190 9 Exterior Entrance Slim Strike No

191 9 B01B CR w/Keypad Strike No

192 9 Exterior Entrance Slim Strike No

193 9 Stairwell Slim Strike No

194 9 Exterior Entrance Slim Strike No

195 9 Stairwell Slim Strike No

196 9 Interior Entrance Slim Strike No

197 9 101A CR w/Keypad Surface Mounted Mag Lock No

198 9 Exterior Entrance Slim Strike No

199 9 Stairwell Slim Strike No

200 9 Stairwell Slim Strike No

201 9 Stairwell Slim Strike No

202 38 Interior Entrance Slim Strike No

203 38 Exterior Entrance Slim Strike No

204 38 Exterior Entrance Slim Strike No

205 38 B02 Slim Strike No

206 38 B21 Slim Strike No

207 38 Stairwell Slim Strike No

208 38 Exterior Entrance Slim Strike No

209 38 B16A CR w/Keypad Strike No

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

210 38 Stairwell Slim Strike No

211 38 Stairwell Slim Strike No

212 38 Exterior Entrance Slim Strike No

213 38 Exterior Entrance Slim Strike No

214 38 Interior Entrance Slim Strike No

215 38 B10 Slim Strike No

216 38 Stairwell Slim Strike No

217 38 hallway Slim Strike No

218 38 Interior Entrance Slim Strike No

219 38 120 CR w/Keypad Strike No

220 38 Stairwell Slim Strike No

221 38 Exterior Entrance Slim Strike No

222 38 Stairwell Slim Strike No

223 38 Stairwell Slim Strike No

224 38 219 CR w/Keypad Strike No

225 38 217 CR w/Keypad Strike No

226 38 Stairwell Slim Strike No

227 39 Exterior Entrance Slim Strike No

228 39 Exterior Entrance Slim Strike No

229 39 B05A Slim Strike No

230 39 B03 Slim Strike No

231 39 Exterior Entrance Slim Surface Mounted Mag Lock No

232 39 Interior Entrance Slim Surface Mounted Mag Lock No

233 39 Stairwell Slim Strike No

234 39 Stairwell Slim Strike No

235 39 Exterior Entrance Slim Strike No

236 39 B01 CR w/Keypad Strike No

237 39 B19C CR w/Keypad Strike No

238 39 Exterior Entrance Slim Strike No

239 39 Stairwell Slim Strike No

240 39 B18 Slim Strike No

241 39 Interior Entrance Slim Strike No

242 39 Exterior Entrance Slim Strike No

243 39 Exterior Entrance Slim Strike Handicap Push Button

244 39 Exterior Entrance Slim Strike No

245 39 Stairwell Slim Strike No

246 39 101 Slim Strike No

247 39 101 Slim Strike No

248 39 102 CR w/Keypad Surface Mounted Mag Lock No

249 39 Exterior Entrance Slim Strike Handicap Push Button

250 39 Stairwell Slim Strike No

251 39 Stairwell Slim Strike No

252 39 Stairwell Slim Strike No

253 39 202 CR w/Keypad Surface Mounted Mag Lock No

254 39 224 Slim Strike No

255 39 Stairwell Slim Strike No

256 57 Exterior Entrance Slim Strike No

257 57 Exterior Entrance Slim Strike Handicap Push Button

258 57 Interior Entrance Slim Strike Handicap Push Button

259 57 Exterior Entrance Slim Strike No

260 57 Interior Entrance Slim Strike No

261 57 B14 Slim Strike No

262 57 B15 Slim Strike No

263 57 Exterior Entrance Slim Strike No

264 57 Exterior Entrance Slim Strike No

265 57 Stairwell Slim Strike No

266 57 Stairwell Slim Strike No

267 57 Exterior Entrance Slim Strike No

268 57 Exterior Entrance Slim Strike No

269 57 B19 Slim Strike No

270 57 Exterior Entrance Slim Surface Mounted Mag Lock No

271 57 B20 Slim Strike No

272 57 B29 Slim Strike No

273 57 B28 CR w/Keypad Strike No

274 57 B29 Slim Surface Mounted Mag Lock No

275 57 Exterior Entrance Slim Strike No

276 57 Exterior Entrance Slim Strike No

277 57 Stairwell Slim Strike No

278 57 B33 Slim Strike No

279 57 Interior Entrance Slim Strike No

280 57 Exterior Entrance Slim Strike No

281 57 Stairwell Slim Strike No

282 57 127A CR w/Keypad Surface Mounted Mag Lock No

283 57 Interior Entrance Slim Strike No

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

284 57 Exterior Entrance Slim Strike Handicap Push Button

285 57 Stairwell Slim Strike No

286 57 Stairwell Slim Strike No

287 57 Stairwell Slim Strike No

288 57 Stairwell Slim Strike No

289 57 227A CR w/Keypad Surface Mounted Mag Lock No

290 57 Stairwell Slim Strike No

291 57 Stairwell Slim Strike No

292 57 Stairwell Slim Strike No

293 57 Stairwell Slim Strike No

294 58 Exterior Entrance Slim Strike No

295 58 Exterior Entrance Slim Strike No

296 58 B04F CR w/Keypad Strike No

297 58 B04 Slim Strike No

298 58 B03 Slim Surface Mounted Mag Lock No

299 58 Stairwell Slim Strike No

300 58 Exterior Entrance Slim Strike No

301 58 Stairwell Slim Strike No

302 58 Interior Entrance Slim Strike No

303 58 Exterior Entrance Slim Strike No

304 58 Exterior Entrance Slim Strike No

305 58 Exterior Entrance Slim Surface Mounted Mag Lock No

306 58 B07 Slim Strike No

307 58 Exterior Entrance Slim Strike Handicap Push Button

308 58 Stairwell Slim Strike Handicap Push Button

309 58 Stairwell Slim Strike No

310 58 B11 Slim Strike No

311 58 B13 Slim Strike No

312 58 Exterior Entrance Slim Strike No

313 58 Interior Entrance Slim Strike No

314 58 B12 Slim Strike No

315 58 B13 Slim Surface Mounted Mag Lock No

316 58 Interior Entrance Slim Strike No

317 58 Exterior Entrance Slim Strike No

318 58 Exterior Entrance Slim Strike No

319 58 Stairwell Slim Strike No

320 58 Stairwell Slim Strike No

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

321 58 Interior Entrance Slim Strike No

322 58 Exterior Entrance Slim Strike Handicap Push Button

323 58 Stairwell Slim Strike No

324 58 135A CR w/Keypad Surface Mounted Mag Lock No

325 58 Stairwell Slim Strike No

326 58 Stairwell Slim Strike No

327 58 Stairwell Slim Strike No

328 58 Stairwell Slim Strike No

329 58 Stairwell Slim Strike No

330 58 240A CR w/Keypad Surface Mounted Mag Lock No

331 58 Stairwell Slim Strike No

332 59 Stairwell Slim Strike No

333 59 B01A CR w/Keypad Strike No

334 59 B07 Slim Strike No

335 59 Interior Entrance Slim Strike No

336 59 Exterior Entrance Slim Strike No

337 59 Exterior Entrance Slim In frame magnetic lock Motion Sense

338 59 Interior Entrance Slim In frame magnetic lock Motion Sense

339 59 Exterior Entrance Slim Strike No

340 59 B12 Slim Strike No

341 59 Exterior Entrance Slim Strike No

342 59 Stairwell Slim Strike No

343 59 Exterior Entrance Slim Strike No

344 59 Exterior Entrance Slim Strike No

345 59 Interior Entrance Slim Strike No

346 59 135 CR w/Keypad Strike No

347 59 141 Slim Strike No

348 59 Interior Entrance Slim Surface Mounted Mag Lock Handicap Push Button

349 59 Exterior Entrance Slim Surface Mounted Mag Lock Handicap Push Button

350 59 161 CR w/Keypad Strike No

351 59 Stairwell Slim Strike No

352 59 223 CR w/Keypad Strike No

353 59 262 CR w/Keypad Strike No

354 59 259 CR w/Keypad Strike No

355 59 Stairwell Slim Strike No

356 59 Stairwell Slim Strike No

357 69 Exterior Entrance Slim Strike Handicap Push Button

358 69 Exterior Entrance Slim Strike Handicap Push Button

359 69 Interior Entrance Slim Surface Mounted Mag Lock Handicap Push Button

360 69 Exterior Entrance Slim Surface Mounted Mag Lock Handicap Push Button

361 69 Interior Entrance Slim Surface Mounted Mag Lock Handicap Push Button

362 69 Exterior Entrance Slim Surface Mounted Mag Lock Handicap Push Button

363 69 108 Slim Strike No

364 69 Exterior Entrance Slim Strike No

365 69 Exterior Entrance Slim Strike No

366 69 120A CR w/Keypad Strike No

367 69 Exterior Entrance Slim Strike No

368 69 Interior Entrance Slim Surface Mounted Mag Lock No

369 69 Exterior Entrance Slim Surface Mounted Mag Lock No

370 69 Exterior Entrance Slim Surface Mounted Mag Lock No

371 72 Interior Entrance Slim Surface Mounted Mag Lock No

372 72 Exterior Entrance Slim Surface Mounted Mag Lock No

373 72 Exterior Entrance Slim Surface Mounted Mag Lock No

374 72 Exterior Entrance Slim Surface Mounted Mag Lock No

375 72 Exterior Entrance Slim

376 72 Exterior Entrance Slim Surface Mounted Mag Lock No

377 72 Exterior Entrance Slim Surface Mounted Mag Lock No

378 72 Lobby CR w/Keypad Surface Mounted Mag Lock No

379 72 Exterior Entrance Slim Surface Mounted Mag Lock Handicap Push Button

380 138 Exterior Entrance Slim Surface Mounted Mag Lock No

381 138 Exterior Entrance Slim Strike Handicap Push Button

382 138 116 CR w/Keypad Surface Mounted Mag Lock No

383 138 Exterior Entrance Slim Strike Handicap Push Button

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

384 138 Interior Entrance Slim In frame magnetic lock Motion Sense

385 138 Exterior Entrance Slim In frame magnetic lock Motion Sense

386 138 Exterior Entrance Slim Strike No

387 138 Exterior Entrance Slim Strike No

388 138 180 CR w/Keypad Strike No

389 138 Exterior Entrance Slim Strike No

390 138 Interior Entrance Slim Strike Handicap Push Button

391 138 Exterior Entrance Slim Strike No

392 138E Exterior Entrance Slim Strike Handicap Push Button

393 138E Exterior Entrance Slim Strike Handicap Push Button

394 138E Interior Entrance Slim

Mag Lock Handicap Push Button

395 138E Exterior Entrance Slim Surface Mounted Mag Lock Handicap Push Button

396 138E E112 CR w/Keypad Strike No

397 138E E138 CR w/Keypad Strike No

398 138E Exterior Entrance Slim Strike No

399 138E E148 CR w/Keypad Strike No

400 138 Exterior Entrance Slim Strike No

401 138 225 CR w/Keypad Surface Mounted Mag Lock No

402 138 Exterior Entrance Slim In frame magnetic lock Motion Sense

403 138 Interior Entrance Slim In frame magnetic lock Motion Sense

404 138 267A CR w/Keypad Surface Mounted Mag Lock No

405 138 Exterior Entrance Slim Strike No

406 138 Exterior Entrance Slim Strike No

407 138 Exterior Entrance Slim Strike Handicap Push Button

408 139 Exterior Entrance Slim Strike No

409 139 Exterior Entrance Slim Surface Mounted Mag Lock No

410 139 Exterior Entrance Slim Strike No

411 139 Interior Entrance Slim In frame magnetic lock Motion Sense

412 139 Exterior Entrance Slim In frame magnetic lock Motion Sense

413 139 Exterior Entrance Slim Strike No

414 139 Exterior Entrance Slim

Door # Building Room Card Reader Type Strike/Magnetic Lock Automatic Opener

415 139 Interior Entrance Slim Surface Mounted Mag Lock No

416 139 142 Slim Strike No

417 139 Exterior Entrance Slim Strike No

418 139 Exterior Entrance Slim Strike No

419 139 Exterior Entrance Slim Surface Mounted Mag Lock Handicap Push Button

420 139 Exterior Entrance Slim Surface Mounted Mag Lock Handicap Push Button

421 139 Exterior Entrance Slim Strike No

The contractor shall install the following backend equipment and run all cabling for the specific building doors to the respective locations listed below.

Building # of Doors

Cable Termination Location

# of Boards

# of Boards

# Access Control PS

# Power Controller

# 4 port POE Switches

1 38 Room B21 19 2 4 3 1

2 26 Room B18A 13 1 3 2 1

3 22 Room B42C 11 1 2 2 1

4 16 Room B09 8 1 2 2 1

5 8 Room B03 4 1 1 1 1

6 26 Room B05A 13 1 3 2 1

7 26 Room B20 13 1 3 2 1

8 20 Room B13 10 1 2 2 1

9 19 Room B01B 10 1 2 2 1

38 25 Room B16A 13 1 3 2 1

39 29 Room B19C 15 1 3 2 1

57 38 Room B28 19 2 4 3 1

58 38 Room B14A 19 2 4 3 1

59 25 Room B01A 13 1 3 2 1

69 14 Room 120A 7 1 2 1 1

72 9 Lobby IT Closet 5 1 1 1 1

138 20 Room 180 10 1 2 2 1

138E 8 Room E112 4 1 1 1 1

139 14 Room 137 7 1 2 1 1

The contractor shall run cat 6 cabling from the Lenel LNL-X2220 boards to the 4 port, POE switch. The contractor shall then run cat 6 cabling from the 4 port, POE switch to an open port on the existing switches in each IT closet.

The contractor shall install the slim card readers on the respective door frame to eliminate the need for mounting to brick and concrete walls. The contractor shall install the card readers with keypad on the wall adjacent to the door handle.

The contractor shall modify the door frames as needed to install the magnetic locks and electric strikes. The contractor shall ensure no sharp edges or gaps are left behind after installation in the door frame is complete.

The contractor shall install the 448 Lenel access reader licenses in the Lenel OnGuard system.

The contractor shall program each card reader into the current Lenel OnGuard system. Each card reader shall be a separate entry in Lenel so that each card reader has the ability to have a different list of allowed users. The contractor shall name each card reader as specified by the Coatesville VAMC at time of install.

The contractor shall program all Federal Holidays into the Lenel OnGuard system. A final listing of Federal Holidays will be provided by the Coatesville VAMC at the time of install.

The contractor shall set up at a minimum the following time zones. A final time zone list will be provided by the Coatesville VAMC at the time of install with required days/times for locked/unlocked.

• Bldg. 1 Clinic

• Bldg. 2 Clinic

• Bldg. 3 Clinic

• Bldg. 4 Clinic

• Bldg. 7 Clinic

• Bldg. 9

• Bldg. 58 Clinic

• Bldg. 69 Clinic

• Bldg. 72

• Bldg. 138

• Bldg. 139

The contractor shall set up at a minimum the following access levels. A final access level list will be provided by the Coatesville VAMC at the time of install with required time zone specified.

• Exterior doors

• Med Room Bldg. 2

• Med Room Bldg. 3

• OIT Closet Doors

• Logistics Supply Room

• Logistics Mail Room

The contractor shall assign each card reader to the respective access level(s). A final list of card readers for each access level and time zone will be provided by the Coatesville VAMC at the time of install.

All card readers must be compatible with the current HID proximity access cards, the United States Government PIV 7 cards, and the Unites States Government PIV 8 cards that are utilized at the Coatesville VA Medical Center.

The contractor shall provide any Lenel OnGuard software or system upgrade needed to accommodate the additional 421 card readers. The contractor shall upgrade the Lenel OnGuard system to be able to program Unites States Government PIV 8 cards in the Lenel OnGuard system with specific access levels.

All equipment provided must be compatible with the current Lenel Security System utilized at the Coatesville VAMC with no further additions needed. The contractor shall set up and install each device as needed in order to communicate with the Lenel Security System.

The contractor shall integrate the card readers with the current fire alarm system so that upon fire alarm activation, the magnetic locks or electric strikes automatically release. The contractor shall provide all necessary equipment and contract with the fire alarm contractor to ensure this is completed.

The contractor shall integrate the exterior door card readers with motion sensor automatic door openers and handicap push button automatic door openers so that upon card swipe and motion sense or push button activation, the magnetic lock or strike releases and allows the door to be opened. It shall also be integrated that when a card is not present and the motion sense is activated or push button activated, the door opener does not try to open the door to prevent motor burnout. The contractor shall provide all necessary equipment and contract with the automatic door company to ensure this is completed.

The contractor shall seal all penetrations made with Hilti red fire caulk. The contractor shall obtain a penetration permit from the Coatesville VA Medical Center Fire Department at the start of installation. The penetration permits for a building must be closed out before moving on to the next building.

The contractor shall not lay cabling on sprinkler pipes and ceiling grides. Contractor shall provide and install any j-hooks necessary to provide proper support for the cabling in accordance with the most current edition of NFPA 70.

The contractor shall provide a listing of all required additional utilities (i.e., electrical outlets) that need to be installed in order to handle the additional equipment at the start of the project.

Additional utilities are subject to approval by the General Properties or General Utilities supervisors.

The contractor shall provide a standard one-year warranty including parts and labor on all card readers and associated hardware and software installed.

5. Performance Monitoring Functionality of installed equipment will be verified by Biomedical Engineering and the Fire Department. The contractor shall keep the POC informed of work complete each day. The POC shall randomly inspect the work in progress.

The POC of this contract shall be Tara Callahan. The following contact information should be utilized:

Tara Callahan

Tara.callahan2@va.gov

O: 610-384-7711 ext. 4304

M: 484-401-5852

6. Security Requirements. No work shall be performed in the Information Technology closet without representation from Biomedical Engineering present.

All contractor representatives who perform this work shall acquire the appropriate VAHCS identification badges. No work shall be performed in the Information Technology closet without representation from Biomedical Engineering present. No other special security requirements are anticipated.

Contract personnel will be working in some patient care areas with potential for incidental exposure to patient/sensitive information. Contract personnel will be required to complete the condensed training “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” #20939.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

There is no GFE or GFI anticipated with this contract. The contractor shall program the card readers in the currently installed Lenel OnGuard system.

8. Other Pertinent Information or Special Considerations.

mailto:Tara.callahan2@va.gov

a. Identification of Possible Follow-on Work. There is no follow-on work anticipated.

b. Identification of Potential Conflicts of Interest (COI). None identified.

c. Identification of Non-Disclosure Requirements. None identified.

d. Packaging, Packing and Shipping Instructions. If equipment is being shipped before installation, all equipment shall be shipped with the following information:

Coatesville VA Medical Center

Bldg. 13 Warehouse

Attn: Tara Callahan

1400 Blackhorse Hill Road

Coatesville, PA 19320

e. Inspection and Acceptance Criteria. Functionality of installed equipment will be verified by Biomedical Engineering and Fire Department. Project will not be accepted as completed until all tasks listed above are completed as described and functionality testing is accepted by Biomedical Engineering and Fire Department.

9. Risk Control. Contractor is responsible for providing all applicable training and protective equipment to protect Contractor’s employees from any hazards, including blood borne pathogens, which may be encountered in the performance of this contract.

10. Place of Performance. All work will be performed at the Coatesville VA Medical Center 1400 Blackhorse Hill Road Coatesville, PA 19320.

11. Period of Performance. Contractor will have 210 days from contract award to complete the installation.

12. Delivery Schedule. Contractor will set delivery schedule to ensure that installation can be completed within 210 days from contract award.

Page 33 5/11/2023

Records Management Language for Contracts Based on SOW provided, the security system is not connected to the VA network so Contractor must not have access to VA sensitive information. No Contractor computer equipment can be connected to the VA Network at any time and must not have any remote access connection and transmitting or exchanging of VA information outside VA network.

However, the contractors will be accessing the Lenel security system server in order to program the new card readers into the system. Biomedical Engineering will grant them access and be with them while performing the work. Under this contract, Contractor will have access to VA Lenel security system server on need-to-know basis only.

During site visit, the Contractor is required to comply with physical security guidelines by either checking in with the VA Police each time they come on-site to perform contracted services or by obtaining a VA Contractor ID badge from the VA Police. The Contractor must be escorted by Biomedical Engineering staff and must be present for any work performed.

Per information provided, contract personnel will be working on site to install equipment and provide training where patient information may be present with potential for incidental disclosure. If so, contract personnel coming on site will be required to complete the condensed training 'VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive. Information' #20939. The hard copy document is attached to the email. The POC is responsible for collecting and keeping signed copies on file. BAA is not required as no patient information is being provided for the service and contractor will not have direct access to patient info.

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

Page 34 5/11/2023

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VA INFORMATION CUSTODIAL LANGUAGE

Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

SECURITY INCIDENT INVESTIGATION

The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately

Page 35 5/11/2023 notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

CONTRACTOR RULES OF BEHAVIOR

This User Agreement contains rights and authorizations regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the Department of Veterans Affairs (VA). This User Agreement covers my access to all VA data whether electronic or hard copy ("Data"), VA information systems and resources ("Systems"), and VA sites ("Sites"). This User Agreement incorporates Rules of Behavior for using VA, and other information systems and resources under the contract.

1. GENERAL TERMS AND CONDITIONS FOR ALL ACTIONS AND ACTIVITIES UNDER

THE CONTRACT:

a. I understand and agree that I have no reasonable expectation of privacy in accessing or using any VA, or other Federal Government information systems.

b. I consent to reviews and actions by the Office of Information & Technology (OI&T) staff designated and authorized by the VA Chief Information Officer (CIO) and to the VA OIG regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA. These actions may include monitoring, recording, copying, inspecting, restricting access, blocking, tracking, and disclosing to all authorized OI&T, VA, and law enforcement personnel as directed by the VA CIO without my prior consent or notification.

c. I consent to reviews and actions by authorized VA systems administrators and Information Security Officers solely for protection of the VA infrastructure, including, but not limited to monitoring, recording, auditing, inspecting, investigating, restricting access, blocking, tracking, disclosing to authorized personnel, or any other authorized actions by all authorized OI&T, VA, and law enforcement personnel.

d. I understand and accept that unauthorized attempts or acts to access, upload, change, or delete information on Federal Government systems; modify Federal government

Page 36 5/11/2023 systems; deny access to Federal government systems; accrue resources for unauthorized use on Federal government systems; or otherwise misuse Federal government systems or resources are prohibited.

e. I understand that such unauthorized attempts or acts are subject to action that may result in criminal, civil, or administrative penalties. This includes penalties for violations of Federal laws including, but not limited to, 18 U.S.C. §1030 (fraud and related activity in connection with computers) and 18 U.S.C. §2701 (unlawful access to stored communications).

f. I agree that OI&T staff, in the course of obtaining access to information or systems on my behalf for performance under the contract, may provide information about me including, but not limited to, appropriate unique personal identifiers such as date of birth and social security number to other system administrators, Information Security Officers (ISOs), or other authorized staff without further notifying me or obtaining additional written or verbal permission from me.

g. I understand I must comply with VA’s security and data privacy directives and handbooks. I understand that copies of those directives and handbooks can be obtained from the Contracting Officer's Technical Representative (COTR). If the contractor believes the policies and guidance provided by the COTR is a material unilateral change to the contract, the contractor must elevate such concerns to the Contracting Officer for resolution.

h. I will report suspected or identified information security/privacy incidents to the COTR and to the local ISO or Privacy Officer as appropriate.

2. GENERAL RULES OF BEHAVIOR

a. Rules of Behavior are part of a comprehensive program to provide complete information security. These rules establish standards of behavior in recognition of the fact that knowledgeable users are the foundation of a successful security program. Users must understand that taking personal responsibility for the security of their computer and the information it contains is an essential part of their job.

b. The following rules apply to all VA contractors. I agree to:

(1) Follow established procedures for requesting, accessing, and closing user accounts and access. I will not request or obtain access beyond what is normally granted to users or by what is outlined in the contract.

Page 37 5/11/2023

(2) Use only systems, software, databases, and data which I am authorized to use, including any copyright restrictions.

(3) I will not use other equipment (OE) (non-contractor owned) for the storage, transfer, or processing of VA sensitive information without a VA CIO approved waiver, unless it has been reviewed and approved by local management and is included in the language of the contract. If authorized to use OE IT equipment, I must ensure that the system meets all applicable 6500 Handbook requirements for OE.

(4) Not use my position of trust and access rights to exploit system controls or access information for any reason other than in the performance of the contract.

(5) Not attempt to override or disable security, technical, or management controls unless expressly permitted to do so as an explicit requirement under the contract or at the direction of the COTR or ISO. If I am allowed or required to have a local administrator account on a government-owned computer, that local administrative account does not confer me unrestricted access or use, nor the authority to bypass security or other controls except as expressly permitted by the VA CIO or CIO's designee.

(6) Contractors’ use of systems, information, or sites is strictly limited to fulfill the terms of the contract. I understand no personal use is authorized. I will only use other Federal government information systems as expressly authorized by the terms of those systems. I accept that the restrictions under ethics regulations and criminal law still apply.

(7) Grant access to systems and information only to those who have an official need to know.

(8) Protect passwords from access by other individuals.

(9) Create and change passwords in accordance with VA Handbook 6500 on systems and any devices protecting VA information as well as the rules of behavior and security settings for the particular system in question.

(10) Protect information and systems from unauthorized disclosure, use, modification, or destruction. I will only use encryption that is FIPS 140-2 validated to safeguard VA sensitive information, both safeguarding VA sensitive information in storage and in transit regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the VA.

(11) Follow VA Handbook 6500.1, Electronic Media Sanitization to protect VA information.