36C24423Q0775 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

542-23-1-5125-0103

None

36C244

Department of Veterans Affairs

Network Contracting Office 4

James E Van Zandt Medical Center

2907 Pleasant Valley Blvd

Altoona PA 166-2

36C244

Department of Veterans Affairs

Network Contracting Office 4

James E Van Zandt Medical Center

2907 Pleasant Valley Blvd

Altoona PA 16602

To all Offerors/Bidders

36C24423Q0775

05-08-2023

X

X X

Monday, 05/15/2023, 12:00 PM EST

The purpose of this amendment is to post a revised SOW as well as to inform all potential bidders of proposed questions with answers.

All quote submissions must contain the requirements set forth in the SOW as well as a signed copy of the amendment.

Nicholas

Guzenski

Statement of Work Fuel oil Polishing And Biocide Treatment

Coatesville VA Medical Center

1. DESCRIPTION:

This service includes all necessary work associated with the filtering, polishing and biocide treatment of all fuel oil located the Coatesville VAMC. while complying with the Department of

Veterans Affairs (VA) requirements, and all applicable Federal, State, and local codes.

2. PLACE OF PERFORMANCE:

The Coatesville VA Medical Center (CVAMC) - 1400 Blackhorse Hill Rd Coatesville, PA 19320.

3. BACKGROUND:

The purpose of this service is to maintain the condition of all fuel oil located at the Coatesville

VAMC.

4. SCOPE:

The contractor shall provide all necessary labor, equipment, additives and materials necessary to clean and treat contents of above ground (AST) and underground heating oil storage tanks

(UST). The contractor shall be responsible for the annual removal of the contamination that has built up in the tanks listed below, which consists of the removal of water bottom, sediment, gums, microbes and oxidized fuel, and add biocide to all tanks.

5. PERFORMANCE REQUIREMENTS:

Tank Locations

5.1.1 Coatesville VA Medical Center, Coatesville PA 19320

5.1.1.1 Heating oil #2 ultra-low sulfur dyed red in underground ground storage tanks. Diesel fuel in 1 underground and 3 above ground storage tanks

5.1.1.2 The tanks are emergency fuel for diesel generators, boilers and off-road equipment, along with addition of biocide to the cleaned tanks.

5.1.1.3 Four (4) 20,000-gallon underground heating oil tanks next to Building 14

5.1.1.4 One (1) 275 gallon above ground diesel fuel tank at Building 63 Pump House

5.1.1.5 Two (2) 12,000 gallon above ground diesel fuel tanks at building 73

5.1.1.6 One (1) 1,500 gallon underground diesel fuel tank at building 12

5.1.1.7 This work completes the requirements of NFPA 110 7.9.1.3 and TJC EC.02.05.07 EP 8.

5.2.1 Peformance

5.2.1.1 Standard Specification for Diesel Fuel Oils ASTM-D975 are to be followed for performance of the contract.

5.2.1.2 Contractor shall remove all water bottom in the tanks.

5.2.1.3 Contractor shall treat each tank with biocide additive appropriate for tank size per the biocide manufacturer directions.

5.2.1.4 Contractor shall clean each fuel tank by high velocity recirculation systems.

5.2.1.5 Maximum filter media size shall be 5 microns.

5.2.1.6 Contractor shall provide a written report to the COR/Government POC of condition of the fuel in each tank graded by ASTM D-975 for the 4 tanks with diesel fuel and ASTM D-396 for the four tanks with heating oil.

5.2.1.6.1 The heating oil/fuel oil/diesel fuel shall be renewed to a minimum value of A-3, per

ASTM D-975 and ASTM D-396.

5.2.1.6.2 Before and after condition results for each tank shall be reported as listed in

Attachment A and included in the report.

5.2.1.6.3 Before and after water results for each tank shall be included in the report.

5.2.1.6.4 A copy of the field report is to be given to the site POC immediately after completion of the cleaning and inspection.

5.2.1.6.5 The final report for each site shall be emailed in Microsoft Word or Adobe PDF format to the site POC and COR within 30 calendar days after completing service at each site.

5.2.1.6.5.1 A hard copy of each site’s report shall also be sent to the site POC within the 30 days using available delivery means.

5.2.1.6.6 Storm water inlets, manholes, and any other possible routes, which may be a source of ground water contamination, shall be properly covered or protected.

5.2.1.6.7 The contractor shall provide constant monitoring and have materials on-hand for spill control.

5.2.1.6.8 The contractor shall record the conditions of the caps, gaskets, fittings and vents and provide a detailed report documenting the service provided and the over-all condition of the tank components mentioned above to the site POC and COR and shall be included in the report.

5.2.1.6.9 The contractor shall notify the site POC and COR at least 2 weeks prior to arrival on site to perform the annual cleaning.

5.2.1.6.9.1 If the contractor will have a delayed arrival, site POC and COR must be notified as soon as practicable and rescheduled at no additional cost to the government.

5.2.1.6.10 The contractor shall advise the site POC of potential hazards or special requirements prior to each cleaning.

5.2.1.6.11 Incidental or other damage to the level measuring system due to performance of this contract will be the contractor’s responsibility to repair at no additional cost to the government.

5.2.2 Hours of service

5.2.2.1 Coatesville Services shall be performed between the hours of 0800 and 1600, Monday through Friday, excluding federal holidays.

5.2.2.2 The contractor is responsible for safe and legal transport and disposal of all items necessary for the performance of this contract. In the event of a spill, the contractor shall immediately notify the COR via phone or in person. Contact information will be provided upon arrival for the performance of the contract.

A. Barrier: The contractor shall provide a safety barrier around the work area, comprised of a plastic barrier, absorbent mats and caution tape where needed.

B. Materials: The contractor shall supply all materials or items needed to complete the service. Additional items for services must first be submitted to the Contracting Officer Representative (COR) and the Contracting Officer (CO) for approval prior to installation or service.

6. SPECIAL CONTRACTOR PROVISIONS:

6.1 Contractor Responsibilities:

6.1.1The contractor is responsible for verifying all site conditions prior to performing any work under this contract.

6.1.2 The contractor is responsible for protecting adjacent structures, equipment, vehicles, pedestrians, and vegetation while performing under this contract.

6.1.3The contractor shall be responsible for the actions of all individuals provided to work under this contract. If in the event damages arise from work provided by contractor personnel, the contractor shall be responsible for all resources necessary to remedy the incident (including damages to boiler plant instruments) at no additional cost to the Government.

6.1.4 The contractor shall adhere to all Occupational Safety and Health Administration (OSHA) regulations, as well as the safety regulations of the CVAMC while performing under this contract

6.1.5 The contractor shall be responsible for ensuring that all individuals provided to work under this contract are properly licensed to operate a motor vehicle, if operating a motor vehicle on VA property is required

6.2 Security Requirements:

6.2.1 Prior to the commencement of any work under this contract, upon arrival to the CVAMC, contractor personnel shall first check-in with the VA Police (Building 1) to obtain a VA visitor badge.

6.2.2 The contractor employee shall be responsible for safeguarding the badge and immediately report if the badge has been lost, stolen, or destroyed to the VA Police.

6.2.3 Contractor personnel shall properly always display their employee identification badge and VA visitor badge while on VA property so that their name, photo, and the company they work for can clearly been seen.

6.3 Required Contractor Notifications:

6.3.1Contractor personnel shall inform the COR of the need to gain access to secured areas. If access is required to secured areas, prearranged scheduling will be coordinated between the contractor and the COR.

6.3.2 The Contractor shall coordinate all equipment shutdowns with the COR. All work to be performed Monday-Friday 8a-4p excluding federal holidays.

6.3.3 The Contractor shall not perform any work or make any purchase beyond the terms of this contract without approval from the CO

6.4 Warranty:

6.4.1 All services provided by the contractor, as well as parts replaced shall come with a one (1) year warranty (minimum). All labor, tools, supplies, transportation, and equipment associated with the replacement of warranty items shall be provided by the contractor at no additional cost to the Government.

6.5 Interference in Performance Requirements: The following provisions shall be adhered to by contractor personnel throughout the duration of this contract:

6.5.1 The contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility; e.g. utility services, emergency responses, the passage of facility patients/personnel, etc.

6.5.2 In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government.

6.6 Contractor Required Reporting:

6.6.1 Prior to the completion of all weekly work activities, the contractor shall exclusively supply the COR, with his/her company’s work-documentation (daily logs).

6.6.2 The contractor shall supply the COR with any product literature and maintenance requirements for all items installed under this contract within 5 days of installation.

6.7 Cleanup and Disposal:

6.7.1 Housekeeping:

6.7.1.1The contractor shall maintain a clean work environment, ensuring the area is free from debris after the completion of any and all services provided under this contract.

6.7.1.2If the COR finds the area where services were provided to be unacceptable, the contractor at his/her own cost shall re-clean the area until acceptance is gained.

6.7.2 Disposal of Trash and Hazardous Waste:

6.7.2.1 The contractor shall be responsible for the removal of all trash and debris from VA property after the completion of any and all services provided under this contract.

6.7.2.2 The contractor shall comply with the Occupational Safety and Health

Administration (OSHA), the United States Environmental Protection Agency (EPA), the Department of Transportation (DOT), State, and all other applicable regulations governing the proper handling, disposal, and removal of waste.

See attached document: VENDOR QUESTIONS AND ANSWERS.

End of Document