S06 Amendment A0002 to 36C24421R0005 12-03-20.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

12-03-2020

595-21-2-5482-0007

595-18-101 00244 Department of Veterans Affairs Network Contracting Office 4

00244 Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24421R0005 12-02-2020

X

X

This amendment is issued to provide responses to all technical questions, attach full size drawings and to provide the site visit sign in sheet.

The proposal due date remains unchanged.

All other information in the solicitation remains unchanged.

Questions and Responses Retro-Commissioning Mechanical Corrections Request for Proposal 36C24421R0005 Date of Responses – 12/02/2020

Question #1 Please confirm that the General Contractor does not need to hire an Engineer – this project is strictly bid from the Scope of Work, Drawings and Specifications.

Response: This is a Design-Bid-Build project. The General Contractor / subcontractors are required to provide an engineer for certain items that are delegated in the specifications which required stamped drawings /calculations, i.e. sprinkler systems, building truss/wall member systems, etc.

Question #2 Is this project considered tax exempt?

Response: No. Contractor must pay all taxes

Question #3 Please provide a site plan showing the location of the General Contractor lay-down area Response: The lay-down area will be provided to the awarded contractor.

Question #4 Will lay-down area be adjacent to a current building and will temporary power be made available for our use?

Response: The lay down area will likely be in a field near an inaccessible building. The contractor will be able to hook up to a panel within around 150’ for temporary power. The hook up will be done by the contractor and at the contractor’s expense and must meet National Electric code requirements. There will not be any metering or consumption charge for electricity usage. In the actual work areas, the contractor may hook up temporary power, but must meet all standards for code compliance and our requirements for shutdowns.

Question #5 Can the site superintendent also act as the SSHO?

Response: No. While the superintendent is certainly responsible for safety and quality control on site, having them as the sole individual responsible for these programs is an extremely poor practice that tends to result in failures in the safety and QA/QC programs. We do not require the SSHO and QA/QC to be on site full time the way that we require the superintendent to be there, but we require them to be on site enough to be effective.

Question #6 Can the site superintendent also act as the QA/QC?

Response: No. While the superintendent is certainly responsible for safety and quality control on site, having them as the sole individual responsible for these programs is an extremely poor practice that tends to result in failures in the safety and QA/QC programs. We do not require the SSHO and QA/QC to be on site full time the way that we require the superintendent to be there, but we require them to be on site enough to be effective.

Question #7 Can the site superintendent also act as the SSHO and QA/QC?

Response: No. While the superintendent is certainly responsible for safety and quality control on site, having them as the sole individual responsible for these programs is an extremely poor practice that tends to result in failures in the safety and QA/QC programs. We do not require the SSHO and QA/QC to be on site full time the way that we require the superintendent to be there, but we require them to be on site enough to be effective.

Question #8 Can the area where crane lift is required be shown so that we can determine if and what type of repairs will be required?

Response: Refer to question 16. Only ERU-1-22 replacement requires crane.

Question #9 Commissioning is by the VA with coordination by GC/HVAC contractor? Provide confirmation.

Response: No. The contractor shall be responsible for hiring a subcontractor that is not involved in any other part of the project, as a commissioning agent.

Question #10 Will the Architect Engineer be acting as the commissioning team or will the VA be hiring a commissioning agent?

Response: No. The contractor shall be responsible for hiring a subcontractor that is not involved in any other part of the project, as a commissioning agent.

Question #11 Bid Alternate 1 calls for additional linear footage cost for the abatement and insulation of at this time of undetermined piping. Being that there are multiple sizes of piping to be both abated and insulated. Can a specific pipe size or sizes be provided for pricing? Provide specific piping sizes.

Response: Contractor to provide breakdown pricing for each pipe sizes: 2 inch through 8 inch.

Question #12 Is there a specific order of existing units to be replaced?

Response: There is no specific order. Contractor shall coordinate with the VA to determined which unit shall be replaced first.

Question #13 Firestopping: What is the accepted manufacturer for firestopping on the project site?

Response: Contractor to provide submittal for approval

Question #14 ERU-1-22 HVAC (Sheet MH102) - Please provide specification of unit being replaced.

Response: ERU-1-22 specification is shown on schedule sheet MH600

Question #15 ERU-1-22 HVAC (Sheet MH102) - Please provide information on details / specification of existing HVAC curb.

Response: New ERU-1-22 shall have the same size as existing curb to prevent modifying the roof curb. The contractor shall be responsible to measure in the field. If the new unit has larger size, the contractor shall provide new roof curb and submit to A/E to review.

Question #16 ERU-1-22 HVAC (Sheet MH102) - Please provide site plan for crane placement and approx. height of existing roof elevation above grade.

Response: Below image shows the proposed location for crane. The existing roof is above level 3 which is approximate 45 feet above grade

Question #17 ERU-1-22 HVAC (Sheet MH102) – What is existing roof type? Is existing roof under any warranty?

Response: The roof is a rubber roof. The roof was installed about 3 years ago and there is a warranty remaining.

Question #18 AC-1-24 (Sheet MH 103) - Please provide information on existing beam (note 4) and height above FF to bottom of beam.

Response: Refer to note detail 5 on sheet MH502. Central beam is approx. 11’ AFF, side beam 8’ AFF

Question #19 AC-1-24 (Sheet MH 103) – Please provide missing detail information showing detail of 20X48 exhaust duct up to relief hood. The distance is not provided.

Response: Existing 48x20 is connected to existing fresh air intake hood on roof and AHU fresh intake on top of unit. It is approx. 2.5’ and there is an offset. Below image shows the duct

Question #20 AC-1-24 (Sheet MH 103) - Please provide details and clarification of note 5 for double door panel. What is intent of the note?

Response: Existing door has swing-in configuration. Door shall be rotated or replaced to have swing-out configuration

Question #21 AC-1-24 (Sheet MH 103) - Note 2: is new flashing required at hood / roof penetration? Provide roofing specification if required.

Response: See attachment S06 Roof Curb Detail 12-01-20.

Question #22 Building 34 (Sheet MH105) – what is the elevation from finished grade - location of ACCU (note 7) - and vertical height of refrigerant piping?

Response: AACU shall sit on 6” concrete pads on grade. Cooling coils are on attic of the building. It is approximately 15 feet from grade.

Question #23 Building 34 (Sheet MH105) – Please provide section / detail of existing roofing element which refrigerant piping is to be routed through.

Response: Refrigerant pipe shall enter the building thru the wall not the roof. If refrigerant pipe must penetrate the roof, refer to specification 23 23 00 for roof penetration requirement.

Question #24 Building 35 (Sheet MH106) – Note 6: Please provide detail to reflect cover of piping expected.

Response: See attachment S06 Diversitech Refrigerant Pipe Cover 12-01-20

Question #25 Building 35 (Sheet MH106) – Note 14: Please provide concrete walk approx. dimensions and concrete specification.

Response: Concrete walk shall be approximately 4.5’x20’. Refer to specification boos for concrete specification

Question #26 Building 36 (Sheet MH107) – What is the elevation from finished grade - location of ACCU (note 7) – and vertical height of refrigerant piping?

Response: AACU shall sit on 6” concrete pads on grade. Cooling coils are on attic of the building. It is approximately 15 feet from grade.

Question #27 Building 36 (Sheet MH107) – Please provide section / detail of existing roofing element which the refrigerant piping is to be routed through.

Response: Refrigerant pipe shall enter the building thru the wall not the roof. If refrigerant pipe must penetrate the roof, refer to specification 23 23 00 for roof penetration requirement.

Question #28 Please provide environmental controls vendor who is to be included.

Response: The controls contractor is JCI.

Question #29 Due to COVI-19 Pandemic safety concerns, can the contractor provide proposals via email instead of all hard copy binders required?

Response: No. All hard copies must be in the Governments hands on date and time specified.

Question #30 REP Section 5.1.1 Evaluation Factor 1 – Technical Capability c) Quality Control. Requires contractor to – “Discuss the ability to comply with the requirements of the Infection Control Manual of the Medical Center”. Will the Government be providing a copy of the Infection Control Manual?

Response: Yes – See attached S06 Lebanon VAMC Infection Prevention Program .

Question #31 REP Section 5.1.1 Evaluation Factor 1 – Technical Capability c) Quality Control. States to discuss the Safety Program. Is this considered the Safety Plan synopsis or are they separate? E.g. One Safety Program, One Safety Plan Synopsis.

Response: They are separate. The safety program discussion under c) Quality Control, should be a short couple of paragraphs where they tell us how they manage their safety program. The plan synopsis will probably be a few pages taken form their overall safety plan.

Question #32 Please confirm that work will be performed during normal working hours.

Response: If they will be performing work that is in an area above people or where falls/drops have the potential to happen, the contractor is required to provide overhead protection. If overhead protection cannot be provided, they will need to work outside of normal working hours.

Question #33 Construction document call out Appendix F, Chilled Water Investigation. This Appendix cannot be located in the posting of document.

Response: See attachment S06 Lebanon BOD 100% CHW Study with Appendices 12-01-20.

See attached document: S02 Drawings - Full Size Retro-Commissioning 12-02-20.

See attached document: S06 Diversitech Refrigerant Pipe Cover 12-01-20.

See attached document: S06 Roof Curb Detail 12-01-20.

See attached document: S06 Lebanon BOD 100_ CHW Study With Appendices 12-01-20.

See attached document: S06 Lebanon VAMC Infection Prevention Program.

See attached document: S04 Sign in Sheet- Site Visit - Retro Commissioning.

End of Document

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