36C24421Q0656.docx

36C24421Q0656 Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J063 Fire Systems and Fire Suppression Testing, Certification, Repair Services, and Preventative Maintenance Services Corporal Michael J Crescenz Veterans Affair Medical Center Philadelphia, PA 19807 36C24421Q0656 05-20-2021

10:00AM

EASTERN TIME, NEW YORK, USA

N 561621 Department of Veterans Affairs Network Contracting Office 4 Services 1 20 Montchanin Dr.

Contracting Officer Maureen Long Maureen.Long2@va.gov Corporal Michael J Crescenz VA Medical Center 3900 Woodland Ave.

Philadelphia PA 19104

USA

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address 20 Montchanin Dr.

Wilmington, DE 19807

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C244-21-Q-0656.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-05 effective March 10, 2021, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil.

This Solicitation is unrestricted. The NAICS Code is 561621 – Security Systems Services (except Locksmiths) and the business size standard is $22 million.

The NCO4 Contracting Office is seeking to purchase services for Fire Systems and Fire Suppression Testing, Certification, Repair Services, and Preventative Maintenance Services at the Corporal Michael J Crescenz Veterans Affair Medical Center (CMCMC) in Philadelphia, PA. The Statement of Work (SOW) is enclosed.

Service Contract Act Wage Determination applies to this acquisition and will be incorporated into the resulting contract. A copy of the Wage Determination is included as an attachment with this solicitation.

This is a new procurement. It does not replace an existing contract. No prior contract information exists.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are enclosed. All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The applicable line item/CLIN is enclosed.

The contract period of performance (POP) will begin as described in the Statement of Work.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database IAW FAR 52.212-(k). Registration may be done online at: www.acquisition.gov or www.sam.gov.

Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office. No questions will be answered after 5/13/2021 at 10:00 AM EST. Questions may be sent via email to Ms. Maureen Long at Maureen.long2@va.gov.

A site visit will be conducted on Wednesday, May 12, 2021 at 7:00am. Vendors shall meet at Building 15 at the Corporal Michael J Crescenz Veterans Affair Medical Center, Philadelphia, PA. Site visit poc is William Lent, 856-777-0729 Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist. Maureen Long at maureen.long2@va.gov.

Point of Contact Maureen Long Contract Specialist Maureen.Long2@va.gov Service 1 (Physical Plant Support Service) Department of Veterans Affairs/Service Area Office East/Network Contracting Office 4

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244 Department of Veterans Affairs Network Contracting Office 4 Services 1 20 Montchanin Dr.

Wilmington DE 19807

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide inspection, preventative maintenance (PM), and repair of the fire alarm and suppression systems IAW SOW Year 1 Estimated POP: 6/1/2021 - 5/31/2022

GUI Installation IAW SOW

Repairs (parts and services) above $2,500.00 and up to $50,000.00 IAW SOW

Any parts or repair above $50,000.00 IAW SOW

Provide inspection, preventative maintenance (PM), and repair of the fire alarm and suppression systems IAW SOW Year 2 Estimated POP: 6/1/2022 – 5/31/2023

Repairs (parts and services) above $2,500.00 and up to $50,000.00 IAW SOW

Any parts or repair above $50,000.00 IAW SOW

Provide inspection, preventative maintenance (PM), and repair of the fire alarm and suppression systems IAW SOW Year 3 Estimated POP: 6/1/2023 – 5/31/2024

Repairs (parts and services) above $2,500.00 and up to $50,000.00 IAW SOW

Any parts or repair above $50,000.00 IAW SOW

Provide inspection, preventative maintenance (PM), and repair of the fire alarm and suppression systems IAW SOW Year 4 Estimated POP: 6/1/2024 – 5/31/2025

Repairs (parts and services) above $2,500.00 and up to $50,000.00 IAW SOW

Any parts or repair above $50,000.00 IAW SOW

Provide inspection, preventative maintenance (PM), and repair of the fire alarm and suppression systems IAW SOW Year 5 Estimated POP: 6/1/2025 – 5/31/2026

Repairs (parts and services) above $2,500.00 and up to $50,000.00 IAW SOW

Estimated POP: 6/1/2025 – 4/31/2026

Any parts or repair above $50,000.00 IAW SOW

Estimated POP: 6/1/2025 – 5/31/2026

B.3 DELIVERY SCHEDULE

3900 Woodland Ave Philadelphia, PA 19104

USA

1.00

3900 Woodland Ave Philadelphia, PA 19104

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3900 Woodland Ave Philadelphia, PA 19104

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3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

3900 Woodland Ave Philadelphia, PA 19104

1.00

Performance Work Statement (PWS) Corporal Michael J Crescenz Veterans Affair Medical Center (CMCMC) Fire Systems and Fire Suppression Testing, Certification, Repair Services, and Preventative Maintenance Services December 8, 2020

1.0 Purpose:

1.1 The contractor will provide inspection, preventative maintenance (PM), and repair of the fire alarm and suppression systems for the Corporal Michael J Crescenz Veterans Affairs Medical Center (CMCMC).

1.2 The work required is to ensure that all fire suppression and monitoring systems are operating as designed and in accordance with National Fire Protection Association (NFPA) standards.

2.0 Objectives

2.1 The contractor is responsible for providing all materials, components, labor, tools, test instruments, and travel necessary to complete work under this contract for the fire protection and monitoring systems as covered in CLINS 0001, 1001, 2001, 3001 and 4001 in which the contractor takes total service responsibility for the equipment identified in the contract and upon acceptance of this contract accepts the equipment, “as-is.” As such, the monthly firm fixed price includes all service, testing and inspections requirements, maintenance, repairs, parts replacements (up to $2,500) and routine or emergency service calls including premium time not covered in 2.1.1 below.

2.1.1 Repairs, as covered in CLIN 0002, 1002, 2002, 3002, 4002, are those items covered in paragraph 8.11 below. This is on a case by case basis and follows the following limits:

2.1.1.1 Repairs (parts and services) above $2,500.00 and up to $50,000.00.

2.1.1.2 Any parts or repair above $50,000.00 is on a case by case basis after in-scope determination is made. This requirement is covered on CLIN 0003, 1003, 2003, 3003, and 4003.

2.1.2 All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract.

2.1.2.1 Travel costs are defined as but are not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc.

2.1.3 Contractor shall have rapid and reliable access to original manufacturer’s original parts, software, and materials to repair existing systems in accordance with this contract.

2.2 The work performed by the contractor shall be managed and executed to minimize disruption to the operations of the medical center.

3.0 Regulations

3.1 The contractor shall furnish all labor, equipment, supplies and materials needed to perform complete inspection, repair and maintenance in accordance with the frequency and procedures outlined in the most current addition of the NFPA

3.2 Joint Commission standards: Life Safety and Environment of Care (EC) with the subsequent Elements of Performance (EP)

4.0 Locations:

4.1 Main Hospital

Buildings 1, 2, 3, 5, 6, 8, 15, 16, 21, 28, 31, and 32 3900 Woodland Avenue Philadelphia, PA 19104 Description: Provides inpatient and outpatient services for veterans in areas: Emergency Department, Operating Rooms, Intensive Care Unit, Step down Units, Inpatient Units, Outpatient Clinics, Mental Health Services (inpatient/outpatient services), Food delivery, Education, Research, Utility Building, and Parking Garages.

4.2 Community Living Center

3461 Civic Center Blvd Building 30 Philadelphia, PA 19104 Description: Houses full-time residents in a nursing home setting and administration functions.

4.3 Community Based Care (CBOC)

Description: Locations of Primary Care and Behavioral Health Care located as located under this contract for Fire Extinguishers.

4.3.1 Philadelphia Veterans Center NE

101 East Olney Ave. Suite C-7 Philadelphia, PA 19120

4.3.2 Bucks County Vet Center – 238

2 Canal’s End Road, Suite 201B Bristol, PA 19007

4.3.3 Norristown Vet Center

320 East Johnson Highway, Suite 201 Norristown, PA 19401

4.3.4 Philadelphia Vet Center -210

801 Arch Street, Suite 502 Philadelphia, PA 19107

4.3.5 Victor J Sarachi VA Outpatient Clinic (Montgomery County) 433 Caredean Drive Horsham, PA 19044

4.3.6 Veterans Health Clinic, Burlington

3000 Lincoln Drive East Marlton, NJ 08053

4.3.7 Veterans Health Clinic, Gloucester County

211 County House Road Sewell, NJ 08080

4.3.8 Camden Community Clinic

300 Broadway Suite 103 Camden, NJ 08103

4.3.9 Philadelphia Residential Treatment, Snyder House

1425 Snyder Avenue Philadelphia, PA 19145

4.3.10 Dialysis Community Clinic

4129 Chestnut Street Philadelphia, PA 19104

4.3.11 West Philadelphia Community Clinic

6232 Market Street Suite 100 Philadelphia PA 19139

4.3.12 Chester Annex

4100 Chester Avenue Suites: 201, 202, 203, 301 and 302 Philadelphia, PA 19104

4.3.13 DOW Building Annex

100 South Independence Mall Philadelphia, PA 19106

5.0 Contracting Office Representative (COR)

5.1 A COR shall be assigned by the contracting officer.

6.0 Performance Requirements

6.1 Within (4) weeks of contract commencement, the contractor will provide to COR a systematic examination and preventative maintenance schedule for all systems under this contract.

6.1.1 Work will include but is not limited to adjustments and cleaning of all equipment.

6.2 The contractor will provide a minimum of four (4) qualified staff assigned to this facility during the length of the contract in order to assure familiarity and continuity of systems.

6.2.1 Contractor will notify Contracting Officer Representative (COR) and Contracting Officer (CO) of any personnel changes (30) days prior to change (unless it involves an emergency staff change) in order to allow the new staff to be brought up to speed on the contract and systems.

6.3 Contractor to schedule testing with COR (3) weeks in advance so proper notification can be made to building occupants.

6.4 Upon completion of any service, the contractor shall perform general housekeeping to ensure that the designated work area is neat and orderly.

6.5 The contractor shall provide to the COR documentation of the current certificates of training, licenses, and permits for all employees no later than (7) days prior to that person commencing work under the terms of this contract.

6.5.1 Contractor shall notify COR within (7) days if there are personnel changes.

6.5.1.1 Contractor shall submit to COR certifications as required by contract for COR to review and approve prior to any new employees performing work under this contract.

6.6 Work performed as a result of misuse, abuse, vandalism or negligence is the responsibility of the contractor.

6.7 Contractor shall comply with the following procedures:

6.7.1 The contractor shall check in with COR each time they arrive on site. No work can commence without authorization from COR.

6.7.2 Upon each departure, contractor will serve notice of disposition of work to the COR or designee.

6.7.2.1 The contractor shall furnish to COR or designee a copy of a work order, service sheet or other such written notification of services performed.

6.8 Call Backs and Response Times

6.8.1 Contractors must respond to COR within 8 hours for routine calls.

6.8.2 Contractor must respond to COR or designee within 2 hours for emergency calls, 24 hours and day 7 days a week.

6.8.3 If emergency repair requires on site repair, contractor is required to be on site within 4 hours of receipt of emergent call

6.9 All parts and materials shall be of the original manufacturer’s design and specification, or equal.

6.10 The contractor accepts "as is" all equipment specified in the contract.

6.10.1 Failure to inspect the equipment in order to understand the full scope of the requirement, prior to contract award, will not relieve the contractor from performing services and repairs in accordance the contract.

6.11 The contactor shall immediately notify the COR via telephone and email if any fire system is inoperable, or that poses an immediate danger to the building’s occupants immediately.

6.11.1 At no time shall the contractor leave CMCMC without notifying the COR of the status of the system and status of when repair can be completed.

6.12 All tested devices will be verified to the current inventory at each testing cycle as defined by this contract.

6.12.1 Contractor will update device inventory through contractor supplied bar code scanners and labels.

6.12.2 As new projects add and remove devices, contractor will be required to update electronic inventory and the GUI display at each location within (7) days as defined in this contract.

6.13 Security and Privacy Requirements

6.13.1 The contractor is responsible to ensuring that all Contractors comply with physical security policies.

6.13.2 COR will assist the Contractor to obtain required security badge.

6.13.2.1 A compliant ID badge must be worn by Contractors at all times while on VA premises.

6.13.3 Contractor may not have access to the VA network or any VA sensitive information under this contract.

6.13.4 All Contractors must receive Privacy training annually using one of the following methods:

6.13.4.1 Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in Talent Management System (TMS).

6.13.4.2 Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”.

6.13.4.3Signed training documents must be submitted to the COR.

6.13.4.4 Training must be completed prior to the performance of the contract and annually thereafter.

6.14 Safety

6.14.1 The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

6.14.2 In performance of this contract, the Contractor shall follow CMCMC safety policies and standards for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building.

6.14.3 Contractor is responsible for the supervision of all the employees while on government property.

6.14.4 CMCMC is a non-smoking facility.

6.14.5 Prior to the commencement of the contract, the contractor shall submit to the COR, the Material Safety Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract.

6.14.5.1 The contractor shall maintain a copy of all MSDS at the chemical storage site in a location accessible to CMCMC personnel to assure compliance with all laws and requirements regarding the “Right to Know” law.

6.14.6 The contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract.

6.14.6.1 The Contractor shall be responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) to contractor employees required performing the work.

6.14.6.1.1 Training on required safety programs and the proper use of PPE’s shall be provided to the COR when requested, and documentation maintained by the contractor.

6.15 Medical Surveillance

6.15.1 For Tuberculosis – Review of all contract worker Tuberculosis (TB) screening requirements and options (reference VHA Directive 2011-036 Safety and Health during Construction).

6.15.1.1 Contractor is required to annual certify all Contractors working on VAPHS have documented screening for latent Tuberculosis within the last 12 months and every 12 months thereafter while working in this medical center.

6.15.1.2 If screening for latent Tuberculosis is positive, clearance from a physician is required prior to working at VAPHS.

6.15.1.3 The Contractor shall also be notified that anyone failing to meet these requirements is not permitted to work onsite and/or may be removed at any time without notice until these requirements are met.

6.15.1.4 Provide evidence to COR prior to the start of contract performance.

6.16 For Influenza - Per VHA Directive 1192, all Contractors working at VAPHS are required to show documentation of annual seasonal Influenza vaccination.

6.16.1 Provide evidence to COR prior to the start of contract performance.

6.17 Uniforms

6.17.1 The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is always in uniform while working in at CMCMC.

6.17.1.1 The uniform shall have the contractor’s name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.

6.18 Emergency Telephone Numbers

6.18.1 The Contractor shall provide to COR cellular numbers of superintendent, in order to summon assistance in case an emergency develops.

6.18.1.1 This information shall be provided in writing to the COR, at the contract commencement.

6.19 Injury or Accident

6.19.1 Contractor shall submit to COR a written report to the CMCMC within five work (5) days of any incident of a major malfunction, accident or injury involving a contract employee or CMCMC system.

6.19.1.1 The report shall state the cause of event. Report shall state what repairs are required to correct the cause of the incident.

6.20 Hours of work

6.20.1 Work required in the performance of this contract shall be conducted during the hours as outlined below:

6.20.1.1 Regular administrative working hours, 7:00 AM- 3:30 PM.

6.20.1.2 Maintenance requiring equipment operational "shut-down" will be performed during non-administrative working hours unless otherwise authorized in writing by the COR or designee.

6.21 Invoices and Payment

6.21.1 Invoices will be submitted monthly in arrears to the Government office designated in the solicitation and include the original and one copy.

6.21.2 Invoices shall indicate designate, dates of service, each system, building, and frequency work was performed.

7.0 Qualifications of Contractors

7.1 Contractors must include documentation and proof of certifications and qualifications for each employee who will provide services under this contract.

7.1.1 The contractor shall be licensed to work on fire alarm systems manufactured by Fire Control Instruments (FCI), Gamewell/Honeywell and FCI E Series Fire Alarm Systems.

7.1.1.1 Personnel performing testing, repairs, and inspections shall be National Institute for Certification in Engineering Technologies (NICET) Level III certified inspector.

7.1.2 The contractor will utilize NICET certified, employees in the performance of all work associated with this contract.

7.1.2.1 The contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation.

7.1.2.2 Contractor personnel, while on site shall possess current NICET certification.

7.1.2.2.1 Contractor shall provide to COR documentation of their qualification of Manufacturer's certification for the Honeywell/Gamewell fire alarm as further within (7) days of contract award and for any personnel changes defined in this contract.

7.1.3 Supervision - The contractor is required have a competent supervisor on site during all approved work required under this contract.

7.1.3.1 This supervisor must submit certification of completion of OSHA 30 training certificate

7.1.4 Contractors shall demonstrate a minimum of five (5) years providing these services on systems of comparable size and complexity.

7.1.5 The contractor shall be licensed to provide fire alarm monitoring on the specific systems employed by the VA.

7.1.5.1 Personnel performing the monitoring shall be certified on the equipment used and reporting procedures to both the VA and local emergency response agencies.

7.1.5.2 The contractor shall be licensed to provide Central Station Monitoring Services of the existing GW/FCI E3 Site Wide Network Fire Alarm system consisting of (14) Building System connected to one communication panel.

7.1.6 The contractor shall be licensed to perform inspections, testing, hydrotesting, repairs on all types of extinguishers employed by the VA.

7.1.6.1 Personnel performing inspections, testing and repair need to have a distributor that can provide parts and services for the same.

8.0 Breakdown of Work

8.1 Fire Alarms and Monitoring systems

8.1.1 The contractor will provide personnel to test, repair, and PM all devices and associated systems of the fire alarm systems.

8.1.1.1 The contractor will provide and utilize bar code scanners as part of testing each device.

8.1.2 The contractor will inspect the fire alarm panel to ensure each test result is reporting to include the correct signal address and location of the test.

8.2 Fire Suppression System

8.2.1 The contractor shall perform inspections, repair, and PM on the facility’s fire sprinkler systems and hydrant systems.

8.2.1.1 This inspection includes but will not be limited to checks on water flow alarm devices, valve alarm devices, control valves, signal devices, fire department connections, pipework and fittings, tampers, valve switches, and the sprinklers systems which report into fire alarm system.

8.2.1.2 The contractor will provide and utilize bar code scanners as part of testing each device.

8.2.1.3 The contractor will conduct inspections of the internal pipework; the contractor is checking for any blockages, and if found the contractor will perform services as necessary to ensure system is operating as required per NFPA.

8.3 Inventory of Fire Alarm and Monitoring Systems and components

8.3.1 Current equipment to be inspected and tested includes:

8.3.1.1 (14) Control Panel: FCI E3

8.3.1.2 (750) Smoke Detectors

8.3.1.3 (135) Heat Detectors

8.3.1.4 (166) Duct Detectors

8.3.1.5 (281) Pull Stations

8.3.1.6 (28) Fire Hat/Shunt Trip

8.3.1.7 (126) Booster Panels

8.3.1.8 (231) Door Holders

8.3.1.9 (41) Supervisory Switches

8.3.1.10 (615) Addressable Monitor Module

8.3.1.11 (14) Emergency Power Off

8.3.1.12 (1662) Audible and Visual Devices

8.3.1.13 (167) Flow

8.3.1.14 (217) Tampers

8.3.1.15 (147) Batteries

8.3.1.16 (145) Telephone Modules

8.3.1.17 (16) FDC

8.3.1.18 (6) Automatic rolling fire Doors

8.3.1.18.1 Bldg. 2 – (2) Blood Bank on 2nd floor

8.3.1.18.2 Bldg. 2 – (3) Warehouse, Ground Floor

8.3.1.18.3 Bldg. 2 – (3) Pharmacy, 1st floor

8.3.1.19 Air Handler Inventory

8.3.1.19.1 See Attachment A

8.3.2 Checking the fire alarm panel to ensure each test result is reporting to include the correct signal address and location of the test.

8.4 Inventory of Fire Suppression Systems and Components

8.4.1 (1) fire pump system located in building 2

8.4.2 (9) Wet sprinkler and standpipe systems

8.4.2.1 Bldgs. 1, 2, 5, 8, 15, 21, 30, and 31

8.4.3 (4) UL-300 Kitchen Suppression Systems

8.4.3.1 Bldg. 1 - Canteen

8.4.3.2 Bldg. 2 - Main Kitchen

8.4.3.3 Bldg. 30 - Community Living Center (CLC)

8.4.3.4 Snyder House - Philadelphia Residential Treatment

8.4.4 (13) FM-200 Clean Agent systems

8.4.4.1 Bldg. 1 – Loading Dock

8.4.4.2 Bldg. 2 - Radiology

8.4.4.3 Bldg. 2 – Front Entrance

8.4.4.4 Bldg. 2 – Loading Dock

8.4.4.5 Bldg. 2 - Server room

8.4.4.6 Bldg. 6 - Generators

8.4.4.7 Bldg. 15 - Hazardous Waste Storage

8.4.4.8 Bldg. 28 – Patient Parking

8.4.4.9 Bldg. 30 – CLC Front Entrance

8.4.4.10 Bldg. 30 – CLC Loading Dock

8.4.4.11 Bldg. 30 - Generator

8.4.4.12 Bldg. 32 – Employee Parking

8.4.5 (12) yard hydrant systems

8.5 Testing Frequency of Fire Alarm, Monitoring Systems, Fire Suppression System, and Components

8.5.1 Prior to performing any required work, a maintenance schedule will be submitted to and coordinated with the COR and Safety Manager.

8.5.1.1 The current testing schedule is:

8.5.1.1.1 February

8.5.1.1.1.1 Annual Fire Alarm - Building 21

8.5.1.1.2 March

8.5.1.1.2.1 Annual Fire Alarm - Building 1

8.5.1.1.2.2 Semi Annual Fire Alarm Building 30

8.5.1.1.2.3 Quarterly Sprinkler – Buildings 1, 2, 5, 6, 8, 15, 21, 28, 30, 31, and 32

8.5.1.1.3 June

8.5.1.1.3.1 Annual Fire Alarm – Buildings 3, 5, 6, 8, 15, 28, 29, 31, and 32

8.5.1.1.3.2 Annual

8.5.1.1.3.2.1 Hydrants

8.5.1.1.3.2.2 Fire Pump Acceptance Test

8.5.1.1.3.2.3 Back Flow Preventor

8.5.1.1.3.2.4 Main Drain Test

8.5.1.1.3.3 Semi Annual Fire Alarm Building 2

8.5.1.1.3.4 Quarterly Sprinkler - Buildings 1, 2, 5, 6, 8, 15, 21, 28, 30, 31, and 32

8.5.1.1.3.5 Semi Annual Fire Alarm

8.5.1.1.3.5.1 FM-200 System

8.5.1.1.3.5.2 UL-300 Kitchen system

8.5.1.1.3.5.3 Doors - All horizontal & vertical roller & slider

8.5.1.1.3.6 Every (5) Years - due June 2020

8.5.1.1.3.6.1 Internal inspection of sprinkler pipe

8.5.1.1.3.7 Every (5) years - due June 2020

8.5.1.1.3.7.1 Standpipe flow test

8.5.1.1.3.8 Every (5) years - due June 2022

8.5.1.1.3.8.1 Air Pressure and Water Pressure Gauge Replacement

8.5.1.1.4 August

8.5.1.1.4.1 Semi-Annual Fire Alarm - Building 21

8.5.1.1.5 September

8.5.1.1.5.1 Annual Fire Alarm - Building 30

8.5.1.1.5.2 Semi Annual Fire Alarm Building 1

8.5.1.1.5.3 Quarterly Sprinkler - Buildings 1, 2, 5, 6, 8, 15, 21, 28, 30, 31, and 32

8.5.1.1.6 December

8.5.1.1.6.1 Annual Fire Alarm - Building 2

8.5.1.1.6.2 Semi-Annual Fire Alarm - Buildings 3, 5, 6, 8, 15, 28, 29, 31, and 32

8.5.1.1.6.3 Quarterly Sprinkler - Buildings 1, 2, 5, 6, 15, 21, 28, 30, 31, and 32

8.5.1.1.6.4 Semi Annual Fire Alarm

8.5.1.1.6.4.1 FM-200 System

8.5.1.1.6.4.2 UL-300 Kitchen system

8.5.1.1.6.4.3 Doors

8.5.1.1.7 Monthly – Fire Pump Test

8.6 Fire Alarm Monitoring

8.6.1 The work consists of furnishing all equipment and materials to perform all monitoring required by National Fire Protection Association (NFPA) 72 Chapter 10 on Fire Alarm Protection Systems. Offsite monitoring of the CMCMC Fire Alarm System to be accomplished as required by NFPA 72 Chapter 10 on Fire Alarm Protection Systems.

8.6.2 The service shall include processing, monitoring and reporting the unique signals from Buildings 1, 2, 3, 5, 6, 8, 15, 16, 21, 28, 29, 30, 31 and 32.

8.6.3 This service will consist of Daily 24-hour monitoring, daily 24-hour timer test, alarm and alarm restore events, trouble and trouble restore events, supervisory and supervisory restore events.

8.6.4 The alarm company will automatically notify the Philadelphia 911 Operator of all alarms emanating from this location.

8.6.5 The alarm company will notify this VA location of any alarm, supervisory or trouble from this location.

8.6.6 The alarm company will notify this VA location of any conditions in which their monitoring system is inoperable or incapable of receiving transmission from this location or transmitting our signal to the Philadelphia 911 Operator.

8.6.7 An electronic report will be sent daily via email , within 24 hours to designated VA Safety Person and/or identified alternates.

8.6.7.1 This report will consist of daily 24 monitoring, daily 24-hour timer test, alarm and alarm restore events, trouble and trouble restore events, supervisory and supervisory restore events.

8.6.8 A 24-hour timer test will be conducted daily. Results reported to the COR and identified alternates via email, within 24 hours as designated by the VA Safety Office.

8.7 Fire Extinguishers

8.7.1 Testing required by National Fire Protection Association (NFPA) 10 on Portable Fire Extinguishers.

8.7.2 The contractor will provide personnel as need to verity the proper location, installation, clearance and condition of all fire extinguishers inspected.

8.7.3 Monthly - Fire extinguisher testing at the locations designated in this contract.

8.7.3.1 The inspections will include eleven (11) monthly and one (1) annual inspection.

8.7.3.2 The contractor will provide personnel capable of using contractor supplied bar code scanners.

8.7.3.3 The contractor will provide all required tags, labels, stickers etc. to maintain extinguisher requirements.

8.7.3.4 Tests and Inspections at following locations:

8.7.3.4.1 Michael J Crescenz VAMC Philadelphia (CMCMC), 3900 Woodland Ave.

8.7.3.4.1.1 There are 586 fire extinguishers and made up of the following type:

8.7.3.4.1.1.1 10 lbs. ABC - Quantity 418

8.7.3.4.1.1.2 15 lbs. CO2 - Quantity 119

8.7.3.4.1.1.3 2 Gallon Clean Agent- Quantity 11

8.7.3.4.1.1.4 2 Gallon Water Mist - Quantity 5

8.7.3.4.1.1.5 2.5 Gallon Kitchen - Quantity 7

8.7.3.4.1.1.6 Wheeled ABC - Quantity 1

8.7.3.4.2 Community Based Care (CBOC) Sites

8.7.3.4.2.1 Philadelphia Veterans Center NE

8.7.3.4.2.1.1 Dry chemical fire extinguishers - Quantity 2

8.7.3.4.3 Bucks County Vet Center

8.7.3.4.3.1 Dry chemical fire extinguishers - Quantity 2

8.7.3.4.4 Norristown Vet Center

8.7.3.4.4.1 Dry chemical fire extinguishers - Quantity 3

8.7.3.4.5 Philadelphia Vet Center -210

8.7.3.4.5.1 Dry chemical fire extinguishers - Quantity 2

8.7.3.4.6 Victor J Sarachi VA Outpatient Clinic (Montgomery County)

8.7.3.4.6.1 Dry chemical fire extinguishers - Quantity 8

8.7.3.4.7 Veterans Health Clinic, Burlington

8.7.3.4.7.1 Dry chemical fire extinguishers - Quantity 8

8.7.3.4.8 Veterans Health Clinic, Gloucester County

8.7.3.4.8.1 Dry chemical fire extinguishers - Quantity 8

8.7.3.4.9 Camden Community Clinic

8.7.3.4.9.1 Dry chemical fire extinguishers - Quantity 4

8.7.3.4.10 Philadelphia Residential Treatment, Snyder House

8.7.3.4.10.1 Dry chemical fire extinguishers – Quantity 12

8.7.3.4.11 Dialysis Community Clinic

8.7.3.4.11.1 Dry chemical fire extinguishers – Quantity 6

8.7.3.4.12 West Philadelphia Community Clinic

8.7.3.4.12.1 Dry chemical fire extinguishers – Quantity 6

8.7.3.4.13 Chester Annex

8.7.3.4.13.1 Dry chemical fire extinguishers – Quantity 8

8.7.3.4.14 DOW Building Annex

8.7.3.4.14.1 Dry chemical fire extinguishers – Quantity 6

8.7.3.4.15 General Storage located in Philadelphia Veterans Affairs Main Medical Center in the Fire Extinguisher storage, in Building 2, Room B1B113

8.7.3.4.15.1 70 extinguishers

8.8 Visual Inspection

8.8.1 The following devices will be visually inspected semi-annual per NFPA 72, Chapter 14 are inclusive of; but not limited to:

8.8.1.1 Initiating devices

8.8.1.2 Batteries

8.8.1.3 Remote Annunciators

8.8.1.4 Combination Systems and Control Equipment Trouble Signals.

8.8.2 The following devices will be visually inspected annually per NFPA 72, Chapter 14 are inclusive of; but not limited to

8.8.2.1 Control equipment

8.8.2.2 Supervising Transmitters

8.8.2.3 Remote Power Supplies

8.8.2.4 Mass Notification System.

8.9 Testing

8.9.1 The following devices will be tested semi-annually per NFPA 72, Chapter 14 are inclusive of; but not limited to, Battery Low Voltage.

8.9.2 The following devices will be tested annual per NFPA 72, Chapter 14 are inclusive but not limited to

8.9.2.1 Control equipment

8.9.2.2 Supervising transmitters

8.9.2.3 Remote power supplies

8.9.2.4 Batteries

8.9.2.5 Initiating devices

8.9.2.6 Combination systems

8.9.2.7 Alarm notification appliances

8.9.2.8 Mass notification system.

8.10 Maintenance

8.10.1 System equipment shall be maintained in accordance with the manufacturer’s published instructions.

8.10.2 The maintenance frequency of system equipment shall depend on the type of equipment and the local ambient conditions.

8.10.3 Testing shall be conducted during normal CMCMC operations, unless prior approval has been granted by the COR and Safety Office.

8.10.4 Under no conditions will testing be conducted during the hours of 10:00pm - 7:00am to insure the best possible care of CMCMC veterans.

8.11 Repairs

8.11.1 Repairs are defined as unscheduled work to repair or modify a fire alarm system, or to correct recurring system and/or equipment malfunction(s).

8.11.1.1 Testing after repairs shall be performed according to NFPA.

8.11.1.2 The COR or designee will witness repair re-testing validation.

8.11.1.2.1 Contractor shall provide written certification after repairs are complete.

8.11.1.2.1.1 This documentation will be provided to COR within 5 days of repair.

8.11.1.2.1.2 All records must be maintained at the Contractor’s office for a minimum period of 3 years.

8.11.2 Contractors who perform repairs under this contract shall be capable of providing replacement parts within 24 hours for the central processing unit (CPU), controller, monitoring and signaling cards, display boards, and other critical parts that may be necessary to restore the equipment to normal operation.

8.11.2.1 The contractor shall furnish a written estimate of the cost to make necessary alterations.

8.11.2.1.1 The CO reserves the right to solicit the services of other contractors to correct the issue. The contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled repairs including backlog listing of work to be accomplished. The scheduling system and backlog system shall be available for inspection by the COR at any time.

The contractor shall maintain a separate repairs record for each building. The repairs record shall be kept in a master set in the contractor’s office and online where the government can access at any time. The repairs record is property of the government and shall be turned over to the government at the end of the contract.

8.11.3 Contractor is required to keep spare parts in inventory in order to meet the requirements to address all noted deficiencies within 15 days of final report submission for each testing frequency.

8.11.3.1 All spare parts maintained by the contractor will meet or exceed conformity with NFPA Standards

8.11.4 Repairs, Spare Parts, and Test Equipment

8.11.4.1 Contactor shall ensure all existing and newly installed equipment is labeled, bar coded, and installed in Honeywell/Gamewell system.

8.11.4.2 Service technicians are to be equipped with all tools and test equipment necessary for preventative maintenance and field repairs of fire protection systems and devices.

8.12 Fire Alarm Permit Program

8.12.1 The contractor will submit Fire Alarm permits to the Safety Office for approval prior to the start of any work on the fire alarm system.

8.12.2 Once approved by the Safety Office, the contractor will take the Fire System permit to the Electric Shop and VA Telephone Operator for system disabling.

8.12.3 The contractor cannot commence work until they have been notified by the COR or designee that the system has been disabled.

8.12.4 The Fire Alarm permit can be revoked at any time if provisions outlined by the Safety Office on the permit are not followed.

8.12.5 After the work is completed, the contractor shall notify the COR or designee for system re-enabling.

8.12.6 Once the fire alarm system has been re-enabled, the contractor shall notify the COR that they are completed and the status of the system.

8.12.7 At no time shall the contractor leave CMCMC without notifying the COR of the status of the system and when applicable, the time of repair.

8.13 Graphical User Interface with Addressable fire alarm and fire suppression systems

8.13.1 Contractor must install and maintain full service graphical user interface (GUI) system and stations as defined in this contract.

8.13.1.1 Contractor will provide and install computer, monitor, color printer, and Honeywell/Gamewell software to support a system that provides head-end audio visual annunciation, graphical user interface (GUI), floor plan display, system control, and information management.

8.13.1.1.1 System will run on Windows ® 2000 , XP platform.

8.13.1.2 This software will have the capacity to log and generate historical reports, configure audiovisual alarm annunciating options, control fire alarm network points and display information and events on a building-wide site map and individual building floor plans

8.13.1.3 The system will be highly configurable in terms of the style of presentation so that the end user can be presented with maps, AutoCAD drawings of the buildings, text, photographs, audio or a combination of all as required.

8.13.1.4 System will provide a comprehensive history logging and reporting system allowing VA staff and the contractor the ability to analyze events and trends to reduce unwanted alarms.

8.13.1.5 System will allow user profiles to enable system manager to control the facilities available to each individual system.

8.13.1.6 System will allow event history to explore and export facility to text or HTML documents. System will allow unlimited map linking & zoom facility.

8.13.2 Commissioning of GUI System

8.13.2.1 CMCMC will provide to the contractor AutoCAD drawings for the contractor to upload to their software.

8.13.2.1.1 Contractor to validate graphical images/data points are accurately represented with actual field conditions.

8.13.2.1.2 CMCMC will review the floor plans and fire zones with the contractor to be sure plans are adequately marked, making it easily identifiable.

8.13.2.2 The contractor will download data inventory of existing Gamewell/Honeywell and FCI E Series Fire Alarm Systems device inventory to their GIUI system.

8.13.2.3 Contractor will update system to have all devices and components installed, labeled, and programmed.

8.13.2.3.1 Contractor will fully commission this system to ensure it is full functionality.

8.13.2.3.2 System will be operational within 30 days of contractor award.

8.13.3 Contactor will provide training for CMCMC who will utilize this system to review alarms and trouble shoot.

8.13.3.1 Training to include (20) staff members.

8.13.3.2 Contractor to provide (4) separate classes with two classes being scheduled 3:30 PM – 11:30 PM.

8.13.3.3 Contractor will provide each trained staff member a training manual with simple graphical instructions on operation of this system.

8.13.4 System installation additional information

8.13.4.1 COR will determine location in room. Contractor to provide and install mounted articulating brackets and cabling.

8.13.4.2 VA will supply electrical outlets

8.13.4.3 Locations

8.13.4.3.1 Bldg. 15 Safety Office: Contractor will provide and install computer, (17”) monitor, and color printer to access Honeywell/Gamewell GUI system

8.13.4.3.2 Bldg. 1 Electric Shop (basement): Contractor will provide and install computer, (17”) monitor, and color printer to access Honeywell/Gamewell GUI system

8.13.4.3.3 Bldg., 1 basement A6 mechanical room: Contractor will provide and install computer, (17”) monitor and color printer, to access Honeywell/Gamewell GUI system

8.13.4.3.4 Bldg. 1, 1st floor, Phone Operators office: Contractor will provide and install computer and two wall-mounted (37”) monitors, to access Honeywell/Gamewell GUI system.

9.0 Deliverables

9.1 Contractor will prepare and submit to COR a daily field report prior to leaving the site.

9.1.1 If testing occurs over multiple days, the contractor will submit field report daily.

9.1.2 Each field report will be signed and dated by the inspector performing the work.

9.2 Contractor will prepare and submit one final inspection report in electronic format to COR within 5 days of the completion of entire testing period as outlined in this contract.

9.2.1 Each system will have a separate report submitted by contractor.

9.2.1.1 The date of the report shall reflect the final day of the testing period that that required system. Formatted as indicated below.

9.2.1.1.1 Name of system being tested

9.2.1.1.2 Required Frequency of testing

9.2.1.1.3 Date

9.2.1.1.4 Building Number and address

9.2.1.1.5 Name of the inspector (s) performing work

9.2.1.1.6 Completed equipment inventory summary detailed by:

9.2.1.1.6.1 Device Type

9.2.1.1.6.2 Zone/Address

9.2.1.1.6.3 Equipment ID

9.2.1.1.6.4 Location/Description

9.2.1.1.6.5 Manufacturer Model

9.2.1.1.6.6 Physical Condition

9.2.1.1.6.7 Functional Test

9.2.1.1.6.8 Joint Commission (JC) Environment of Care Code (EC) Code reference and associated JC Element of Performance (EP).

9.2.1.1.6.9 Results of Test – PASS or FAIL

9.2.1.1.6.10 A list of auxiliary functions tested - PASS or FAIL

9.3 Contractor will prepare and submit a separate deficiency report formatted as:

9.3.1 Device/components that failed inspection, the location, and the code reference for the failure.

9.3.2 Cost of repair.

9.4 Contractor to prepare and submit Final Repair Validation Report once contractor completes all repairs as defined in requirements of this contract.

9.4.1 Every device/system requiring repair will have validation of repair.

9.5 Preventative Maintenance Reports will be submitted to COR 5 days after all work in complete.

9.5.1 Contractor to provide detailed summary of work performed and recommendations for any additional work required for operational efficiencies and readiness.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from start date of the contract through end date of the contract.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $300,000.00;

(2) Any order for a combination of items in excess of $500,000.00; or

(3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract.