36C24421Q0605 0001.docx
DOCX document 18 KB Posted
- Attached to
- R604--PreSort Mail Services (New) - PGH Questions and Answers New date for RFQ submission
- Solicitation number
- 36C24421Q0605
About this file
This combined synopsis and solicitation requests quotations for presort mail services for the Department of Veterans Affairs Pittsburgh Healthcare System. The period of performance is one base year with four option years. Interested vendors must provide mail pickup from the University Drive campus daily excluding federal holidays, sorting by nine-digit zip code and barcoding, commingling with other mail to qualify for postal discounts, and delivery to the US Postal Service on Tuesdays and Fridays. The NAICS code is 561499 and the solicitation number is 36C24421Q0605. Quotes are due by April 29, 2021 and the small business set-aside is for SDVOSB/VOSB. The incumbent is Castle Business Solutions under contract VA1244-16-C-0248. Vendors must submit technical capabilities and past performance with their quotes.
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Other files
| File | Type | Posted |
|---|---|---|
| 15-4235.txt | TXT text file | |
| 36C24421Q0605 LineItems.xlsx | XLSX spreadsheet | |
| 36C24421Q0605.docx | DOCX document |
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Text version
Contract Opportunity Amendment to a Previous Combined Solicitation
PRODUCT SERVICE CODE
SUBJECT
CONTRACTING OFFICE'S
ZIP-CODE
SOLICITATION NUMBER
BASE NOTICE TYPE
RESPONSE DATE/TIME/ZONE
ARCHIVE
DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
SET-ASIDE
NAICS CODE
CONTRACTING OFFICE
ADDRESS
POINT OF CONTACT
(POC Information Automatically Filled from User Profile Unless Entered)
DESCRIPTION
See Attachment
AGENCY'S URL
URL DESCRIPTION
AGENCY CONTACT'S EMAIL
ADDRESS
EMAIL DESCRIPTION
ADDRESS
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
GENERAL INFORMATION
PLACE OF PERFORMANCE
* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation R604 PreSort Mail Services (New) - PGH Questions and Answers New date for RFQ submission 15215 36C24421Q0605 05-03-2021
1PM
EASTERN TIME, NEW YORK, USA
N 561499 Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Rd Pittsburgh PA 15215 Jeffrey Pruett Jeffrey.Pruett@va.gov VA Pittsburgh healthcare System University Drive C Pittsburgh
PA
15240 Questions from solicitation 36C244-21-Q-0605
1. Please share the peak days during the Year and month? Which days in the month or Month?
This is fluid and follows no pattern. The monthly total is 30k in comingled mail Mon-Fri (excluding federal holidays)
1. Please provide Historical Daily/Monthly Quantities?
The mail room operates 5 days a week. Peaks are unpredictable. The drivers for peaks tend to be one-off campaigns such as an effort to announce Covid vaccinations. We don't know when these events will happen.
1. How many people provided these services and how many hours per day/week did they do this?
See answer in question 1, this has been performed by one person in the past.
1. Could you please tell me if this is a new requirement, or if there is a current or previous contractor who has performed similar services? If available, can you please send along the incumbent contract or task order number?
This is a new requirement which would start on 7/1. The current contractor is Castle Business Solutions under contract VA1244-16-C-0248
1. Is this a new or follow-on requirement? If a follow-on requirement, please provide the name of the contractor and contract number.
Please see question 4 answer.
1. Is there any historical data on previous mail sorting requirements?
Please see question 4 answer.
7. Please provide a Schedule B and the required CLIN? Should we submit our quote in attachment 2? Which columns do we use?
Please use attachment 2 Excel spread sheet for quotes, please fill in data in column O
8. Can you please extend the quote due date by 2 weeks? Quote will be extended till the May 3rd only.
Responses received after this date will not be considered.
9. Can we submit our quotes in 2 different volumes (technical and Cost?)
Please submit quotes as one. However please include technical capabilities and past performance.
10. Will the contractor be doing all metering of mail?
No some mail swill be metered already when picked up. Attached is information related to cost for metering.
Note postage will be paid by the VA through the Contractor. Contractor will invoice as needed.
| C80357 |
| C90301 |
| C00271 |
| Pieces |
| Postage |
| Pieces |
| Postage |
| Pieces |
| Postage |
| July |
| 25,324 |
| 35,000 |
| 33,596 |
| 35,000 |
| 14,753 |
| Aug |
| 28,362 |
| 34,687 |
| 45,000 |
| 18,060 |
| Sept |
| 59,552 |
93,530
70,940
| Oct |
| 47,071 |
93,042
| 20,862 |
| 35,000 |
| Nov |
| 24,857 |
| 35,000 |
| 27,142 |
| 10,000 |
| 14,901 |
| Dec |
| 19,010 |
15,521
15,944
| Jan |
| 29,222 |
30,010
18,240
| Feb |
| 38,752 |
28,509
22,141
| Mar |
| 35,912 |
28,145
19,274
| Apr |
| 29,447 |
| 9,551 |
| 12,500 |
| TBD |
| May |
| 38,814 |
| 5,000 |
| 11,872 |
TBD
| Jun |
| 35,154 |
| 4,068 |
| 9,895 |
TBD
| 411,477 |
| 79,068 |
| 415,500 |
| 102,500 |
| 215,115 |
| 35,000 |
End of Document
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