36C24420Q0330-0002001.pdf

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO QUOTERS —COMMERCIAL ITEMS

1. Instructions: The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Questions concerning the Solicitation:

Shall be accepted on or before 12-noon EST on: Wednesday, March 18, 2020.

Answers to Questions received shall be published to Contract Opportunities and GSA eBUY! as soon as possible. Questions concerning the solicitation shall be submitted in writing via electronic email to:

• Rosa R. Rodgers; rosa.rodgers@va.gov

• The subject line shall include RFQ number: 36C24420Q0330

Submission of Request for Quotes (RFQ):

All quotes shall be received on or before 12-noon EST on: Thursday, March 26, 2020

• Submitted via electronic email to: Rosa R. Rodgers; rosa.rodgers@va.gov o The Subject line shall include RFQ number: 36C24420Q0330

• Provide signed SF 1449, Solicitation/Contract/Order for Commercial Items, with Blocks 12, 17a, 17b, 30a, 30b, and 30c; completed

• Submit SF-30 amendments to the solicitation, signed

• Submit PRICE / COST SCHEDULE o The Schedule provided shall be the only format accepted for pricing.

• Shall provide a narrative Capability Statement verifying ability to execute the requirements, in accordance with the Statement of Work. Capabilities Statements shall include the following legal entity information:

Company Name /Doing Business As (DBA):

Company Address:

Company DUNS:

Proof of SAM registration

Company NAICS Code(s):

Point of Contact (POC): Name, Phone Number, Email Address:

mailto:rosa.rodgers@va.gov

Suggested: North American Industry Classification System Code (NAICS) is: 532490

Based on this information, provide proof of company size

• Service-Disabled Veteran Owned Small Business (SDVOSB)

• Veteran Owned Small Business (VOSB)

• 8(a)

• HUB Zone Small Business

• Women Owned Small Business

• Small Disadvantaged Business (SDB)

• Small Business Concern

• Large Business

All SDVOSB and VOSB firms that respond shall include proof of CVE certification via www.vip.vetbiz.gov.

All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy).

• Past Performance: Contractors may submit up to three (3) past performance references, including both the customer point of contact information and details of the work performed. Past performance information shall be recent (performance within the last three years) and relevant to this scope of work.

The apparent awardees past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with FAR 9.104-1

Past performance information shall be obtained from any sources available to the Government to include, but not limited to, PPIRS or other databases; interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

CONTRACTOR IS RESPONSIBLE FOR CORRECT WAGE TITLE CLASSIFICATIONS OF THEIR

EMPLOYEES AND COMPLIANCE WITH ALL APPLICABLE WAGE AND HOUR LAWS.

2. Evaluation – Lowest Price Technically Acceptable (LPTA)

Price: The government shall evaluate quoters’ prices, and then evaluate the apparent lowest-priced quote for acceptability under the technical factor. If the lowest-price quoter was evaluated as unacceptable, the agency shall then consider the acceptability of the next lowest-price quoter, continuing this process as necessary.

Technical: Technical acceptability will be based on the quoter’s ability to meet the requirements of the Statement of Work Performance based on the provided capability statement.

http://www.vip.vetbiz.gov/

3. Total evaluated price.

If options are included, the Government shall determine the total evaluated price for award purposes by adding the total price of all options to the total price of the base year. If the 52.217-8 extension clause is included, the Government shall increase the price by using the last option to calculate the dollar value of the extension.

End of Instructions

VA Pittsburgh Healthcare Systems (VAPHS)

Statement of Work (SOW)

Bariatric Beds and Therapy Mattress Lease

1 SERVICES AND QUANTITIES /PRICES/ COSTS

The contractor shall provide rental specialized bariatric beds for clinical use at both University Drive and HJ Heinz campuses. The University Drive Campus units include OR, ED, MICU, CCU, 4W, 5W, and 6W. The HJ Heinz Divisions Units are Ground South, 1N, 1S, 2A, 2B, & 3A. Clinical uses will include Bariatrics, Med Surge, Wound Care, ICU and Geriatrics. Items need to be available 24 hours, 7 days a week including holidays within 2-6 hours of call-in time to contractor. Patient safety is one of the primary goals for VAPHS. Critical Criteria Mandates we must have beds which perform all functions from the lowest position possible to minimize fall injuries. Pricing must include all services and requirements stated in the solicitation. The contract will be for a base plus four (4) option years to exercise at the discretion of the VA. All quantities listed herein are estimated only. The Government is not obligated to any specified amount of services but shall be obligated to provide payment for all services performed in accordance with this solicitation.

2. DESCRIPTION/SPECIFICATIONS/REQUIREMENTS

2.1 SERVICES: Contractor shall deliver, repair and exchange the required medical deliverables directly to patient care units within a reasonable time of between 2 to 6 hours with an average of four hours within normal business hours (8a-5p, Monday through Friday).

• For calls received outside this time, add one hour. If for any reason any deliverable cannot be delivered within the scheduled time of 2 – 6 hours, the contractor is required to call and cite reasons for delay to the point of contact and give a time when product will be delivered.

• 24/7 Care Center availability to place orders or report service issues.

• All items delivered shall clean, sanitized, and ready for immediate patient use.

• Upon discharge of patient or no longer needing the deliverable, notification will be given to contractor to pick up used product.

• Billing will end and at the time the contractor is notified.

• Contractor is required to pick up equipment within 36 hours of the call.

• VAPHS has both long term and acute care facilities, there are occasions when patients are transferred between these facilities.

When this happens VAPHS entrastromal nurses will analyze each case to determine if the bed should be held for the patients return. This will eliminate delivery wait time for the patients return to long term care facility or medical units after treatment. The contractor will be notified to stop billing if the bed is being placed on hold. The contractor will also be notified when the hold is lifted, and billing should continue. VAPHS will not place holds for less than 1 day, or more than 7 days.

• Only assigned nursing personnel or assigned administrative personnel can order specialty equipment and place holds either by telephone or online ordering.

• Upon discharge of patient, or when no longer needed the same assigned personnel are to call contractor for pickup of used Medical deliverable.

2.2 DELIVERABLES Charges begin to incur when the deliverable is delivered on-site and charges end when the contractor is called for deliverable pick-up. The full day charge may not apply if the bed was not in possession for the entire period. Charges may incur for only one bed per patient at a time regardless if the contractor leaves their equipment on-site.

• The services to be performed by the Contractor will be monitored by the point of contact (POC)

3. CONTRACTOR RESPONSIBILITIES/TRAINING REQUIREMENTS

3.1 TRAINING/SECURITY: The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

Contractor employees are required to complete the online training classes within TMS entitled “VA Privacy and Information Security Awareness and Rules of Behavior” course number VA 10176, and “HIPAA and Privacy Training” course number VA 10203. Other training may be added or deleted as policies and guidance from higher authority is received. A Certificate of successful completion will be generated for each course. Copies of the certificates shall be maintained by the vendor and can be obtained from the point of contact if the contract employee cannot print them. Completion of these training courses is required on an annual basis based on the VA’s fiscal year.

Contractor employees are required to have a VA issued ID (PIV Card) to receive access to VAPHS facilities. To receive a VA issued ID (PIV card) contract employees will be fingerprinted and scheduled for photo and issuance of the card. Contractor, sales representatives, and delivery personnel are subject to background investigations in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program.

3.2 TRAINING OF CLINICAL STAFF: will be needed if vendor product is selected – hands-on and e-learning, modules on the following topics:

• Installation and set-up of each placement.

• Patient transfer assistance at time of placement.

• Disinfecting and cleaning between each placement and periodic cleaning as needed.

• Ongoing user training and in-servicing as needed.

• Pre-installation maintenance and electrical safety checks between each patient use.

Clinical staff to: help recommend the right frames and mattresses in all areas of patient care; help create discharge and ICU transfer protocols to reduce readmission rates, participate in clinical rounds when requested.

4. CRITICAL ELEMENTS

Beds

• Low bed to floor Maximum-7.5”

• Fold down/Multi position/Removable siderails

• Steer System with dual braking

• Cardiac Chair position

• CPR Emergent Feature

• Optional Trapeze

• Ability to transport with power assistance

Mattresses

• Touch button air support reposition/rotation assistance

• Scale

• Multi-Protocol Timer

• Adjustable Pulsation/Percussion Cycles

• Low air loss

• Climate Control for patient comfort

• Low Pressure/Power Failure Alarm

• Stimulation to increase blood flow

• Auto pressure adjustment for weigh redistribution

• Documentation of risk prevention and treatment results for pressure ulcers

4.1 SALIENT CHARACTERISTICS

Beds

• Low Position 7.5”-15”

• High Position 15”-31”

• Capacity – Up to 1000lbs

• Length 80”- 86”

• Width 35”- 48”

• Hand Controls

• Lock and steer system

• One button Chair position

• Trendelenburg/Reverse Trendelenburg Function

• Antibacterial Surface

• Manual emergent CPR release

• Low working deck height

• Simplified hand controls for independence

• Bed exit alarm

• Removable adjustable siderails

• Integrated Nurse Call

• Night light

• Lock out controls

• Battery back up

• Low High adjustment for mobility

Mattress

• Capacity – Up to 1000lbs

• Width 35”-48”

• Bed Exit Alarm

• Protocol Timer

• Antibacterial Surface

• Bed exit alarm

• In-bed scale

• Lock out controls

5. Average Daily Quantity of Beds/Mattresses Leased yearly:

• 5000 Bariatric Beds with

• 5000 air mattresses

• 600 Bariatric Low beds

• 1300 Bariatric Mattress Percussion/Vibration therapy

• 200 Bariatric Bed for use in the ICU

• 600 Mattresses with repositioning assistance

• 500 Trapeze that work with all the beds mentioned above.

The following units utilize the beds and equipment with various numbers rented per unit depending on the veteran’s needs for the following areas:

- University Drive Units are OR, ED, MICU, CCU, 4W, 5W,6W, Consolidation Building, and SDU

- H.J. Heinz Units are Ground South, 1N, 1S, 2A, 2B, & 3A

6. MAINTENANCE AND REPAIR

-Contractor will be responsible for providing VAPHS with functional and safe equipment at ALL Times, and therefore will provide all routine maintenance, and repair work performed on rental unites at no charge to VAPHS. Contractor will replace any unit;

Response time is four hours or less from the receipt is maintenance order with an estimated repair time given at the time of the order.

7. EXTENT OF OBLIGATION: The government is obligated only to the extent of authorized rentals placed against this agreement and shall not be liable in any manner for any unauthorized purchases made be Government employees. The contractor shall be responsible for confirming that bed rental equipment orders are placed by authorized individuals, and items are authorized and on the contract agreement prior to delivery.

8. ORDERS

- Request for services will be made by telephone or via internet by the Enterostomal Therapy Nurse, Patient Care Coordinator or nursing unit management teams. The contractor will be informed what type of commodities is needed, what room and location it is going to be used in, name of Veteran, and when it is needed.

- The Contractor’s employee will report to the unit nurse on duty but not before checking into the VA police department upon arrival. The supply will be placed in the Veteran’s room under the direction of nursing. The contractor will leave a delivery ticket with the unit nurse and the billing will begin once the beds or other items are in the room and in use.

- Whenever the bed or other supply is no longer needed for Veteran, the Contractor will be notified to pick up the bed. Billing will stop at the time the Contractor is contacted that the bed is no longer needed.

- A memo designating the point of contact will be provided to the contractor.

B.3 PRICE/COST SCHEDULE: Bariatric Beds and Therapy Mattresses, rental

ITEM

NO.

DESCRIPTION OF SUPPLIES/

SERVICES

EST.

QTY

UNIT UNIT PRICE TOTAL AMOUNT

Each Line item 0001 thru 0025

Base Year: 10-month Period of Performance (PoP):

Begin: 05-16-2020 End: 03-15-2021

0001 Low Bed fall prevention Length 80”- 86” Width 35”- 48” Low Position 7.5”- 15”

2,200 DAYs $ $

0002 Low Air Loss Mattress 35" x 80” 2,400 DAYs $ $

0003 Low Air Loss Mattress 39" x 80" 2,100 DAYs $ $

0004 Low Air Loss Mattress 42" x 80" 850 DAYs $ $

0005 Low Air Loss Mattress 48" x 80" 600 DAYs $ $

0006 Air Bariatric Alternation Therapy Mattress 39"

225 DAYs $ $

0007 Air Bariatric Alternation Therapy Mattress 49"

250 DAYs $ $

0008 Bariatric Rotation Therapy Mattress 39"

150 DAYs $ $

0009 Bariatric Rotation Therapy Mattress 48"

125 DAYs $ $

0010 Scale 600 DAYs $ $

0011 Bariatric Percussion/ Vibration with rotation Therapy Mattress 35" x 80"

2,000 DAYs $ $

0012 Power Drive System 400 DAYs $ $

0013 Battery Backup 500 DAYs $ $

0014 Package-Low Bariatric Bed maximum height deck to floor 7"in low position/ Bariatric Air Mattress/ Trapeze

100 DAYs $ $

0015 Percussion/ Vibration Module 130 DAYs $ $

0016 Package-Bariatric Bed with Repositioning Device and Pulsation Therapy mattress

500 DAYs $ $

0017 Low Bed 35" x 82" maximum deck to floor height 7" in low position

1,600 DAYs $ $

0018 Bariatric Low Bed maximum deck to

700 DAYs $ $

0019 Bariatric Bed-maximum deck to floor height 15"in low position

0020 Bariatric Bed-Available with repositioning device

600 DAYs $ $

0021 Bariatric Bed with maximum deck to floor height of 15" in lowest position/ Climate Management Mattress

0022 Trapeze 300 DAYs $ $

0023 Package - Bariatric Bed with maximum deck to floor height 15"in low position and low air loss (LAL) Mattress

200 DAYs $ $

0024 Air Support Surface with Scale 150 DAYs $ $

0025 Sheets/ mattress covers 50 DAYs $ $

Total: 10-month Base Year Contract Value:

NO.

DESCRIPTION OF SUPPLIES/

SERVICES

EST.

QTY

UNIT UNIT PRICE TOTAL AMOUNT

Each Line item 1001 thru 1025

Option Year 1 : 12-month Period of Performance (PoP):

Begin: 03-16-2021 End: 03-15-2022

1001 Low Bed fall prevention

Length 80”- 86” Width 35”- 48” Low Position 7.5”- 15”

2,450 DAYs $ $

1002 Low Air Loss Mattress 35"x 80” 2,400 DAYs $ $

1003 Low Air Loss Mattress 39" x 80" 2,500 DAYs $ $

1004 Low Air Loss Mattress 42" x 80" 800 DAYs $ $

1005 Low Air Loss Mattress 48" x 80"

850 DAYs $ $

1006 Air Bariatric Alternation Therapy

300 DAYs $ $

1007 Air Bariatric Alternation Therapy

1008 Bariatric Rotation Therapy Mattress 39"

1009 Bariatric Rotation Therapy Mattress 48"

180 DAYs $ $

1010 Scale 800 DAYs $ $

1011 Bariatric Percussion/ Vibration with

1,500 DAYs $ $

1012 Power Drive System 500 DAYs $ $

1013 Battery Backup 500 DAYs $ $

1014 Package-Low Bariatric Bed maximum height deck to floor 7"in low position/

1015 Percussion/ Vibration Module 200 DAYs $ $

1016 Package-Bariatric Bed with

400 DAYs $ $

1017 Low Bed 35" x 82" maximum deck to

1,400 DAYs $ $

1018 Bariatric Low Bed maximum deck to

800 DAYs $ $

1019 Bariatric Bed-maximum deck to floor

1020 Bariatric Bed-Available with

900 DAYs $ $

1021 Bariatric Bed with maximum deck to

1022 Trapeze 500 DAYs $ $

1023 Package - Bariatric Bed with maximum

1024 Air Support Surface with Scale 300 DAYs $ $

1025 Sheets/ mattress covers 50 DAYs $ $

Total: 12-month Year 1

NO.

DESCRIPTION OF SUPPLIES/

SERVICES

EST.

QTY

UNIT UNIT PRICE TOTAL AMOUNT

Each Line item 2001 thru 2025

Option Year 2: 12-month Period of Performance (PoP):

Begin: 03-16-2022 End: 03-15-2023

2001 Low Bed fall prevention

Length 80” - 86” Width 35” - 48” Low Position 7.5” - 15”

2,450 DAYs $ $

2002 Low Air Loss Mattress 35" x 80”

2,400 DAYs $ $

2003 Low Air Loss Mattress 39" x 80"

2,500 DAYs $ $

2004 Low Air Loss Mattress 42" x 80" 800 DAYs $ $

2005 Low Air Loss Mattress 48" x 80"

2006 Air Bariatric Alternation Therapy

2007 Air Bariatric Alternation Therapy

2008 Bariatric Rotation Therapy Mattress 39"

2009 Bariatric Rotation Therapy Mattress 48"

2010 Scale 800 DAYs $ $

2011 Bariatric Percussion/ Vibration with

2012 Power Drive System 500 DAYs $ $

2013 Battery Backup 500 DAYs $ $

2014 Package-Low Bariatric Bed maximum

2015 Percussion/ Vibration Module 200 DAYs $ $

2016 Package-Bariatric Bed with

2017 Low Bed 35" x 82" maximum deck to

2018 Bariatric Low Bed maximum deck to

2019 Bariatric Bed-maximum deck to floor

2020 Bariatric Bed-Available with

2021 Bariatric Bed with maximum deck to

2022 Trapeze 500 DAYs $ $

2023 Package - Bariatric Bed with maximum

2024 Air Support Surface with Scale 300 DAYs $ $

2025 Sheets/ mattress covers 50 DAYs $ $

Total: 12-month Year 2

NO.

DESCRIPTION OF SUPPLIES/

SERVICES

EST.

QTY

UNIT UNIT PRICE TOTAL AMOUNT

Each Line item 3001 thru 3025

Option Year 3: 12-month Period of Performance (PoP):

Begin: 03-16-2023 End: 03-15-2024

3001 Low Bed fall prevention

Length 80”- 86” Width 35”- 48” Low Position 7.5”- 15”

3002 Low Air Loss Mattress 35" x 80”

3003 Low Air Loss Mattress 39" x 80"

2,500 DAYs $ $

3004 Low Air Loss Mattress 42" x 80" 800 DAYs $ $

3005 Low Air Loss Mattress 48" x 80"

3006 Air Bariatric Alternation Therapy

3007 Air Bariatric Alternation Therapy

3008 Bariatric Rotation Therapy Mattress 39"

3009 Bariatric Rotation Therapy Mattress 48"

3010 Scale 800 DAYs $ $

3011 Bariatric Percussion/ Vibration with

3012 Power Drive System 500 DAYs $ $

3013 Battery Backup 500 DAYs $ $

3014 Package-Low Bariatric Bed maximum

3015 Percussion/ Vibration Module 200 DAYs $ $

3016 Package-Bariatric Bed with

3017 Low Bed 35" x 82" maximum deck to

3018 Bariatric Low Bed maximum deck to

3019 Bariatric Bed-maximum deck to floor

3020 Bariatric Bed-Available with

3021 Bariatric Bed with maximum deck to

3022 Trapeze 500 DAYs $ $

3023 Package - Bariatric Bed with maximum

3024 Air Support Surface with Scale 300 DAYs $ $

3025 Sheets/ mattress covers 50 DAYs $ $

Total: 12-month Year 3

NO.

DESCRIPTION OF SUPPLIES/

SERVICES

EST.

QTY

UNIT UNIT

PRICE

TOTAL AMOUNT

Each Line item 4001 thru 4025

Option Year 4: 12-month Period of Performance (PoP):

Begin: 03-16-2024 End: 03-15-2025

4001 Low Bed fall prevention

Length 80”- 86” Width 35”- 48” Low Position 7.5”- 15”

4002 Low Air Loss Mattress 35"x 80”

4003 Low Air Loss Mattress 39" x 80" 2,500 DAYs $ $

4004 Low Air Loss Mattress 42" x 80" 800 DAYs $ $

4005 Low Air Loss Mattress 48" x 80"

4006 Air Bariatric Alternation Therapy

4007 Air Bariatric Alternation Therapy

4008 Bariatric Rotation Therapy Mattress 39"

4009 Bariatric Rotation Therapy Mattress 48"

4010 Scale 800 DAYs $ $

4011 Bariatric Percussion/ Vibration with

4012 Power Drive System 500 DAYs $ $

4013 Battery Backup 500 DAYs $ $

4014 Package-Low Bariatric Bed maximum

4015 Percussion/ Vibration Module 200 DAYs $ $

4016 Package-Bariatric Bed with

4017 Low Bed 35" x 82" maximum deck to

4018 Bariatric Low Bed maximum deck to

4019 Bariatric Bed-maximum deck to floor

4020 Bariatric Bed-Available with

4021 Bariatric Bed with maximum deck to

4022 Trapeze 500 DAYs $ $

4023 Package - Bariatric Bed with maximum

4024 Air Support Surface with Scale 300 DAYs $ $

4025 Sheets/ mattress covers 50 DAYs $ $

Total: 12-month Year 4 Contract Value: $

GRAND TOTAL: ALL PERIODS OF PERFORMANCES $