36C24420Q0225-001.doc

STATEMENT OF WORK

Chilled Water System and Boilers

Lebanon and Coatesville VAMC

1.0 Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The contractor shall provide all labor, materials, equipment, supervision, and quality assurance necessary to perform preventative maintenance to the chilled water system, the boilers, and associated steam distribution system. Preventative maintenance shall include both scheduled, and unscheduled visits as needed, to control scale, corrosion, and microbiological growth in all water systems.

2.0 Lebanon VAMC requirement:

2.1 CAMPUS INFORMATION

2.1.1 Lebanon VA Medical center located at 1700 South Lincoln Ave, Lebanon, Pa 17042

2.1.2 Three (3) High Pressure steam water tube boilers

2.1.2.1 Rated at 20,000 lbs/hr

2.1.2.2 Annual Make-up volume: 1 million gallons

2.1.2.3 Annual lbs of steam: 100 million pounds of steam

2.1.3 Two (2) Centrifugal chillers

2.1.3.1 Rated at 1,000 tons (with roof-top cooling towers)

2.1.3.2 Total Volume: 2000 Gallons

2.1.3.3 Annual Make-Up Volume: 6.5 Million Gallons

2.2 Volume of closed loop 2: 15,000 gallons

2.2 GENERAL REQUIREMENTS The contractor shall provide the following:

2.2.1 The contractor shall provide all labor, materials, equipment, supervision, and quality assurance necessary to perform a complete water treatment program service contract. Which shall include all chemical products, reagents, annual training, delivery service to Lebanon VAMC provided storage tanks, monthly comprehensive site service (at a minimum), tracking, reporting, and technical expertise necessary for optimum performance of the chilled water system, the boilers, and associated steam distribution system.

2.2.1.1 The contractor shall provide the Water treatment Program Services PRODUCTS portion of this contract (see a above), unless otherwise noted in this statement of work (SOW), on a monthly firm-fixed price cost basis.

2.2.1.2 Any additional water treatment program products provided up to ten (10) percent above the monthly firm-fixed price shall be provided at Contractor expense

2.2.1.3 Additional water treatment program products costs above ten (10) percent shall be acquired via other means by the government.

2.2.2 The Contractor shall designate a primary and alternate service representative for Lebanon VA Medical Center, for all services listed in this contract.

2.2.2.1 The Contractor’s representative(s) shall conduct scheduled site visits once per month and will also provide 24-hour emergency products and services as needed. The number of monthly treatments required shall vary.

2.2.2.2 The Contractor shall, when requested by Lebanon VA Medical Center, recommend commonly used chemical feed equipment and water testing analysis items.

2.2.2.3 Feed and testing items will be purchased via other means by the Government.

2.2.2.4 Lebanon VAMC is responsible for all chemical feed equipment repairs and repair parts.

2.2.2.5 The Contractor shall only use FDA and USDA approved treatment products which meet required specifications for use in steam, heating and cooling systems, and which meet all local, state and federal environmental protection regulations.

2.2.2.6 The Contractor shall deliver and transfer all chemical treatment products directly to approved Lebanon VA Medical Center storage containers located at the facilities’ boiler and chiller plants.

2.2.2.6.1 No shipping of chemical treatment products to Lebanon VA Medical Center Campus is permitted.

2.2.2.6.2 Lebanon VA medical Center employees shall not be permitted to handle chemical treatment products or to accept chemical treatment products that have been shipped.

2.2.2.6.3 Reagent kits may be shipped to Lebanon VA Medical Center boiler and chiller plant locations.

2.2.2.6.4 The Contractor shall remove empty treatment product drums and containers from Lebanon VA Medical Center property.

2.2.2.6.5 The Contractor shall follow all applicable local, state and Lebanon VA Medical Center guidelines when transporting, handling and storing treatment products.

2.2.2.6.6 The Contractor shall provide the applicable safety information and Material Safety Data Sheets (MSDS) for all chemicals used during the performance of this contract.

2.2.3 Water System Analysis

2.2.3.1 Upon award of the contract, and annually thereafter, the Contractor shall perform a complete water system analysis and provide a written report of the results to the Boiler Plant Supervisor (717)272-6621, ext. 4710.

2.2.3.1.1 The analysis will include the following information:

2.2.3.1.1.1 Alkalinity

2.2.3.1.1.2 Chemical treatment residuals

2.2.3.1.1.3 Chlorides

2.2.3.1.1.4 Conductivity

2.2.3.1.1.5 Control maximum and minimum ranges for cycles of concentration

2.2.3.1.1.6 Coupon or probe corrosion rate

2.2.3.1.1.7 Dissolved solids

2.2.3.1.1.8 Maximum and minimum product usage range guidelines

2.2.3.1.1.9 Maximum evaporation rate

2.2.3.1.1.10Microbial count

2.2.3.1.1.11 pH

2.2.3.1.1.12 Water hardness

2.2.4 LABORATORY REQUIREMENTS

2.2.4.1 The Contractor shall be responsible for providing all required laboratory services for the life of the contract.

2.2.4.2 At a minimum, laboratory services shall provide the following analysis:

2.2.4.2.1 Corrosion Coupon

2.2.4.2.2 Deposit

2.2.4.2.3 Ion exchange resin

2.2.4.2.4 Metallurgical

2.2.4.2.5 Microbiological

2.2.4.2.6 Water

2.2.5 TEST KITS and REAGENTS

2.2.5.1 The Contractor shall provide Lebanon VA Medical Center with the test kits and reagents needed to perform testing of the following parameters:

2.2.5.1.1 Alkalinity

2.2.5.1.2 Free and total chlorine

2.2.5.1.3 Iron

2.2.5.1.4 Nitrate

2.2.5.1.5 Organo-phosphate

2.2.5.1.6 pH calibration solutions

2.2.5.1.7 pH test reagents

2.2.5.1.8 Sulfite

2.2.5.1.9 TDS boiler conductivity standard (3,000 Micromhos)

2.2.5.1.10 Total dissolved hardness

2.2.6 HEATING and STEAM SYSTEM REQUIREMENTS

2.2.6.1 The contractor shall conduct monthly inspections to determine and maintain the appropriate chemical feed, blowdown, and makeup water rates for all designated steam and hot water systems to insure proper operation.

2.2.6.2 The contractors’ monthly inspections shall include a visual inspection, water analysis, and any treatment regimen changes or recommendations.

2.2.6.3 The contractor shall report any system mechanical or treatment related problems, or potential problems to the Boiler Plant supervisor (717)272-6621, ext. 4710.

2.2.6.4 The contractor shall provide a written report of each months’ test results to the Boiler Plant supervisor within ten (10) business days after testing.

2.2.6.5 The contractor shall provide the Boiler Plant supervisor (717)272-6621, ext. 4710 with recommendations for changes to equipment or the service regimen that would improve system efficiency.

2.2.6.5.1 Any equipment repairs, or alterations made to the system are the responsibility of Lebanon VA Medical Center.

2.2.6.6 Additional inspections may be requested and performed after gaining approval from the Lebanon VA Medical Center.

2.2.6.7 The Contractor shall perform feed water analysis to determine and maintain a proper chemical feed level. This will maximize cycles of concentration and reduce chemical product and energy costs.

2.2.6.8 The contractor shall monitor condensate steam lines to identify corrosion and develop an effective chemical treatment plan which results in a minimum of corrosion exposure and damage.

2.2.6.8.1 If ferric type deposits are discovered, the contractor shall adjust their treatment regimen accordingly to eliminate the deposits.

2.2.6.8.2 All treatment regimen adjustments shall require Lebanon VA Medical Center approval.

2.2.6.9 The contractor shall provide, at a minimum, the following heating and steam system chemical treatment products:

2.2.6.9.1 Alkalinity Control (Caustic)

2.2.6.9.2 Corrosion Inhibiter

2.2.6.9.3 Oxygen scavenger (Sulfite)

2.2.6.9.4 pH control (condensate corrosion inhibitor)

2.2.6.10 The Contractor shall test and treat to maintain levels at the following recommended ranges:

Boiler Systems’ Automatic Blow Down Controls:

Feed Water, Condensate and Softener Systems:

2.2.7 COOLING SYSTEM REQUIREMENTS

2.2.7.1 The contractor shall conduct monthly inspections to determine and maintain the appropriate chemical feed, blowdown and makeup water rates for all designated cooling systems, chillers and associated equipment to insure proper operation.

2.2.7.2 The contractors’ monthly inspections shall include a visual inspection, water analysis and any treatment regimen changes or recommendations.

2.2.7.3 The contractor shall report any system mechanical or treatment related problems, or potential problems, to the Boiler Plant supervisor.

2.2.7.4 The Contractor shall provide a written report of each months’ test results to the Boiler Plant supervisor (717)272-6621, ext. 4710 within ten (10) business days of testing.

2.2.7.5 The contractor shall provide the Boiler Plant supervisor (717)272-6621, ext. 4710 with recommendations for changes to equipment or the service regimen that would improve system efficiency. Any equipment repairs, or alterations made to the system are the responsibility of the Lebanon VA Medical Center.

2.2.7.6 Lebanon VA Medical Center is responsible for all chemical feed equipment repairs and repair parts.

2.2.7.7 Additional inspections may be requested and performed after gaining approval from the Lebanon VA Medical Center.

2.2.7.8 The contractor shall monitor the tower water system for corrosive conditions and develop an effective treatment regimen, which limits corrosion exposure and damage.

3.7.8.1 Monitoring shall require the use of corrosion coupons.

2.2.7.9 The contractor shall provide water analysis of makeup water to ensure an affective chemical treatment regimen is being used.

2.2.7.10 The contractor shall provide, at a minimum, the following cooling system chemicals

2.2.7.10.1 Condenser scale corrosion inhibitor

2.2.7.10.2 Nitrate, non-oxidizing biocide and iron dispersant for closed-loop systems

2.2.7.11 Legionella test performed once annually of the tower water.

2.2.7.12 The Contractor shall test and treat to maintain levels at the following recommended ranges:

Cooling Tower Systems - Automatic Blow Down Controls:

Chilled Water Loop Systems:

2.2.8 WATER TREATMENT PROGRAM TRAINING REQUIREMENT

2.2.8.1 The contractor shall provide Lebanon VA Medical Center with annual water treatment program training.

2.2.8.1.1 The training will be provided at the Lebanon VA Medical Center and will address the compatibility of the chemical treatment products used, and the overall importance of having an effective water treatment program.

2.2.8.2 The contractor shall make the training available to the Lebanon VA Medical Center on-line and will issue certificates of completion to individuals that have completed the training.

2.3 CONTRACT AWARD MEETING

2.3.1 A kick-off meeting with the customer is required prior to the start of performance. This kick-off meeting shall be scheduled within XX days after award of the contract or alternate time as approved by the Government.

2.4 SOW attachment A applies to the Lebanon portion of this SOW.

3.0 Coatesville VAMC Requirements (CLINS CCCC)

3.1 The chemical water treatment contractor shall provide all supplies and technical advisory services for proper chemical treatment of boiler plant water and steam to achieve specified results. Coatesville has four E. Keeler water tube boilers, two boilers at 40000#/hr and two boilers at 20000#/hr.

3.1.1 Chiller tonnage and system volume: both 900 tons, #2 chiller has free collant set-up. 3200 GPM condensing side (towers), 3000 GPM EVAP side (chilled water).

3.2 VAMC boiler plant employees will be responsible for continuous feeding of chemicals and performing water tests with instructions provided by the contractor on chemical feed settings for the desired results.

3.3 In addition, the contractor shall periodically verify the proper operation of non-chemical water treatment systems which serve the boiler plant including: feedwater deaerator, water softener, dealkalyzer, and continuous blowdown.

3.4 The chemical water treatment contractor shall provide all supplies and technical advisory services for proper chemical treatment of central chiller plant to achieve specified results.

3.4.1 Chemicals and Testing Supplies:

3.4.1.1 The contractor shall provide all chemicals, test kits, test reagents, corrosion coupons, and instructional materials as necessary to comply with all contract requirements. Deliver to the boiler plant supervisor or his/her designate.

3.4.1.2 Chelant-based chemicals are not permitted.

3.4.1.3 All chemicals utilized must conform to FDA guidelines: CFR 21, 173.310, BOILER WATER ADDITIVES PERMITTED IN PLANTS WHERE STEAM CONTACTS FOOD. In addition, the chemicals shall conform to all local, state, and federal government regulations on water pollution and have appropriate EPA registration. The VAMC utilizes boiler steam for food preparation and for humidification.

3.4.1.4 The contractor shall furnish chemicals that are compatible with piping system components and connected equipment of the central chiller plant.

3.4.1.4.1 System Cleaner: Liquid alkaline compound with emulsifying agents and detergents to remove grease and petroleum products from the central chiller plant.

3.4.1.4.2 Biocide: Chlorine release agents or microbiocides.

3.4.1.4.3 Closed-Loop, Water Piping Chemicals: Sequestering agent to reduce deposits and adjust pH, corrosion inhibitors, and conductivity enhancers.

3.4.1.4.4 Open-Loop, Condenser Water Piping Chemicals: Sequestering agent to inhibit scaling, acid to reduce alkalinity and pH, corrosion inhibitor, and biocide.

3.4.1.5 The contractor shall furnish on-site chemical storage containers. with secondary containment. The contractor shall provide bulk delivery service which delivers the chemicals directly into the on site storage containers with no assistance necessary from VA employees other than to provide access.

3.4.1.6 All existing chemicals, which are suitable for the contract program, shall be utilized prior to the use of any new chemicals.

3.4.1.7 The contractor shall submit MSDS sheets for all chemicals utilized during the performance of services under this contract. The MSDS sheets shall accompany delivery of the chemicals.

3.4.1.8 All chemical containers shall be labeled with complete information on contents and shall be returnable, Containers with missing labels shall be removed from the site. All containers remain the property of the contractor and must be immediately removed from the site when they are no longer needed at the site.

3.4.1.9 Electrical Components, Devices, and Accessories must listed and labeled as defined in NFPA 70, Article 100, by a testing agency acceptable to authorities having jurisdiction, and marked for intended use.

3.5 The contractor shall provide complete chemical water treatment systems for both the closed loop chilled water and the open loop cooling tower water.

3.6 The contractor shall provide chemicals as required to control scale, corrosion, biological fouling and biological foaming in the central chiller plant.

3.7 The contractor shall coordinate tap and sensor locations with drawings and the water treatment manufacturerts requirements.

3.8 The contractor shall provide supervision of the water treatment program including on-the-spot analysis of all systems treated with submissions of written reports to the Contracting Officer's Representative (COR) stating current conditions and recommendations for maintaining optimal controls. This shall be performed monthly.

3.9 Performance Requirements:

3.9.1 Boiler Plant:

3.9.1.1 Total hardness in feedwater shall be less than one part per million (ppm). The contractor shall advise VA personnel on proper softener and reverse osmosis monitoring and operation,

3.9.1.2 Dissolved oxygen in the feedwater shall be 7 parts per billion (ppb) maximum with oxygen scavenger treatment temporarily suspended. If it exceeds 12 ppb, the contractor shall provide a recommendation to the boiler plant supervisor that the deaerator must be inspected and repaired.

3.9.1.3 The contractor shall prevent embrittlement of boiler pressure vessels,

3.9.1.4 The contractor shall condition the boiler sludge to obtain effective bottom blowoff,

3.9.1.5 Boiler residual of sodium sulfite, 30-60 ppm.

3.9.1.6 Boiler phosphate residual, 20-40 ppm.

3.9.1.7 Total dissolved solids (TDS) in boilers as high as possible, but not to exceed 4000 ppm.

3.9.1.8 Total alkalinity in boilers 800 ppm maximum (1/5 x solids TDS).

3.9.1.9 Maximum suspended solids in boilers 350 ppm, maximum silica 250 ppm.

3.9.1.10 Boiler polymer dispersant residual as recommended by supplier.

3.9.1.11 There shall be no "pitting" corrosion.

3.9.1.12 There shall be no scale and deposit formation in the boilers.

3.9.1.13 Moisture content of the steam shall not exceed one percent. The contractor shall perform condensate conductivity tests at a steam trap near the boiler steam outlet (at a point with no amines) to evaluate the moisture content of the steam. If necessary, utilize an antifoam agent to limit solids carryover in the steam from the boilers and to control boiler priming, foaming, and misting.

3.9.1.14 The contractor shall control boiler water chemistry to minimize blowdown and thus improve efficiency.

3.9.1.15 The contractor shall provide steam amine treatment to provide condensate pH of 8.0 — 8.5 at each condensate receiver throughout the facility and in the condensate storage tank in the boiler plant. The contractor shall feed the amines into the boilers instead of the steam header in order to achieve even dispersal throughout the distribution system.

3.9.1.16 Control corrosion rates. Steel corrosion rates shall be less than 2.0 mils per year. Copper corrosion rates shall be less than 0.2 mils per year,

3.9.1.17 The contractor shall establish layer of magnetic iron oxide (black or dark gray in color) on all steel surfaces as a corrosion barrier.

3.9.2 Central Chiller Plant:

3.9.2.1 The contractor shall maintain water quality for Chiller systems that controls corrosion and buildup of scale and biological growth for maximum efficiency of installed equipment without posing a hazard to operating personnel or the environment.

3.9.2.2 The contractor shall base chemical treatment performance requirements on the quality of water at the Project Site Chiller system equipment material and operating personnel capabilities, and the capability of personnel and guidelines of authorities having jurisdiction at the project site.

3.9.2.2.1 Closed System: Maintain system essentially free of scale, corrosion, and fouling to sustain the following water characteristics:

3.9.2.2.1.1 Conductivity: 1200 to 2500 umhos (nitrite raises system conductivity).

3.9.2.2.1.2 Acceptable pH: Not less than 7.5 or greater than 8.5 10.0 (except for piping flush and clean step where the pH level is in the alkaline range of 9.5 to 10.5).

3.9.2.2.1.3 Hardness: < 5 ppm. (when closed loops have soft water make-up water)

3.9.2.2.2 Condenser Water, Medium-to-Large Cooling Tower System: Maintain system essentially free of scale and total suspended solids to sustain the following water characteristics:

3.9.2.2.2.1 Silica ASTM D 859

3.9.2.2.2.2 Acidity and Alkalinity ASTM D 1067

3.9.2.2.2.3 Iron ASTM D 1068

3.9.2.2.2.4Water Hardness ASTM D 112

3.9.3 On-Site Services Relating to the Boiler Plant: The contractor shall provide complete written instructions, supplemented by oral instructions and demonstrations, to boiler plant personnel for their performance of routine water tests and for feeding the chemicals into the systems. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements.

3.9.4 The contractor shall provide three two-hour training sessions within two months of the start of a new contract. The first session shall be within one week of the start of the contract. The contractor shall provide one two-hour training session every six months after the new contract has been in force for six months.

3.9.5 As a minimum, the contractor shall perform the following tests monthly for the boiler plant, provide complete written reports with all test results and recommendations, and review reports with plant supervisor:

3.9.5.1 Condensate return systems: pH' hardness, dissolved iron and copper, total dissolved solids (conductivity), amine. Condensate conductivity at a steam trap near the boiler steam outlet. Test the condensate for pH at representative samples of condensate receivers throughout the facility at least twice per year. Vary the sample sites every year.

3.9.5.2Make-up water including soft water, water from dealkalyzer: pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica.

3.9.5.3 Boiler feedwater: Dissolved oxygen, pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica. Feedwater dissolved oxygen shall be tested twice per year with oxygen scavenger chemical treatment temporarily suspended. so that feedwater deaerator performance can be evaluated.

3.9.5.4 Boiler water: Total dissolved solids, suspended solids, sulfite, phosphate, and alkalinity.

3.9.5.5 Continuous blowdown systems: Check calibration and settings monthly.

3.9.5.6 Chemical feed systems: Advise plant supervisor on adjustments to maintain proper chemical dosage and feed rates and blowdown rates.

3.9.6 The contractor shall visit the plant weekly during the first three months of a new contract.

3.9.6.1 After three months, the contractor shall visit the plant monthly, perform tests listed above, and review daily logs of tests performed by boiler plant personnel.

3.9.6.2 The contractor shall discuss the test results with the plant supervisor and provide recommendations on treatment methods and consult on boiler plant and steam and condensate distribution systems problems as requested.

3.9.6.3 The contractor shall send water samples to the laboratory as necessary to resolve problems and questions.

3.9.6.4 The contractor shall make additional visits at the request of the plant supervisor to handle problems.

3.9.7 The contractor shall conduct waterside inspection of boilers, feedwater deaerator and condensate storage tank at least once per year.

3.9.7.1 Through the Contracting Officer's Representative (COR), the contractor shall coordinate the boiler and feedwater deaerator inspection to coincide with the inspection by the Qualified Professional Inspector (boiler inspector).

3.9.7.2 VA personnel will prepare equipment for inspection

3.9.8 The contractor shall provide recommendations on wet and dry boiler lay-up procedures, including monitoring, of boilers not in service.

3.9.9 The contractor shall provide recommendations on proper operation of continuous boiler blowdown systems and boiler bottom blowoff procedures.

3.9.10 The contractor shall test corrosion coupons from condensate lines once per year and provide report. VA personnel will install, remove and deliver the coupons to the water treatment specialist.

3.9.11 Any deficiencies or problems noted with VA test results or with the water treatment specialist's test results shall be reported immediately to the plant supervisor.

3.9.11.1 If problems are found, corrective actions must be recommended immediately, chemicals as necessary provided, and tests performed as necessary to confirm that desired results are achieved.

3.10 VA Boiler Plant Staff Responsibilities: The plant personnel shall perform routine testing for chemical residuals, conductivity, hardness, alkalinity, pH, chloride, silica, iron and copper, and other tests as recommended by the water treatment specialist.

3.11 On-Site Services Relating to the Central Chiller Plant:

3.11.1 The contractor shall perform an analysis of supply water to determine the type and quantities of chemical treatment needed to maintain the water quality as specified in "Performance Requirements"

3.11.2 The contractor shall perform installation of complete chemical water treatment systems for both the closed loop chilled water, and the open loop cooling tower water.

3.11.2.1 Installation shall meet or exceed all applicable federal, state and local requirements, referenced standards and conform to codes and ordinances of authorities having jurisdiction.

3.11.2.2 All installation shall be in accordance with manufacturer's published recommendations.

3.11.2.3 Contractor shall provide and install a complete system for the water treatment.

3.11.2.4 The contractor shall add cleaning chemicals as recommended by manufacturer.

3.11.3 The contractor shall engage a factory-authorized service representative to perform start-up service, including:

3.11.3.1 Inspect field-assembled components and equipment installation, including piping and electrical connections. Report results in writing.

3.11.3.2 Inspect piping and equipment to determine that systems and equipment have been cleaned, flushed, and filled with water, and are fully operational before introducing chemicals for water-treatment system.

3.11.3.3 Place Chiller water-treatment system into operation and calibrate controls during Chiller system Start-up procedures,

3.11.4 The contractor shall sample Chiller water at one-week intervals after start-up for a period of twelve (12) weeks, and prepare certified test report for each required water performance characteristic. Where applicable, comply with ASTM D 3370 and the following standards:

3.11.4.1 Silica: ASTM D 859.

3.11.4.2 Acidity and Alkalinity: ASTM D 1067.

3.11.4.3 iron: ASTM D 1068.

3.11.4.4 Water Hardness: ASTM D 1126.

3.11.5 The contractor shall perform monthly water analyses to prove that automatic chemical feed systems are maintaining water quality within performance requirements specified in this Section.

3.11.5.1 Perform analyses at least 30 calendar days apart.

3.11.5.2 Submit written reports of water analysis.

3.11.6 The contractor shall engage a factory-authorized service representative to train owner's maintenance personnel to adjust, operate, and maintain Chiller water-treatment systems and equipment.

3.11.7 The contractor shall train owner's maintenance personnel on procedures and schedules for starting and stopping, troubleshooting, servicing, and maintaining equipment and schedules.

3.11.8 The contractor shall schedule a minimum of four (4) hours of training with Owner.

3.11.9 The contractor shall provide at least seven calendar days advance notice.

3.11.10 The contractor shall review the manufacturer's safety data sheets for handling of chemicals.

3.11.11 The contractor shall review data in maintenance manuals, especially data on recommended parts inventory and supply sources and on availability of parts and service.

3.11.12 The contractor shall review data in maintenance manuals, especially data on recommended parts inventory and supply sources and on availability' of parts and service,

3.12 Administrative Requirements:

3.12.1 All on site work shall be coordinated with the boiler plant supervisor at least seven (7) days prior to performance of services.

3.13 All work shall be performed during the normal daytime working hours of the boiler plant supervisor, Monday through Friday, excluding national holidays. Normal working hours of the boiler plant supervisor are Monday through Friday, 7:30am- 4:30pm.

National Holidays: The ten holidays observed by the Federal Government are: New Year's Day, Martin Luther King's Birthday, Memorial Day Independence Day Labor Day Columbus Day, Veterans Day, Washington's Birthday, Thanksgiving Day, Christmas, The VAMC will also observe any other holiday specifically declared by the. President of the United States to be a national holiday.

3.14 Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise.

3.14.1 The contractor shall not perform any extra cost work without written authorization from the COR.

3.14.2 A separate purchase order will be issued to cover the costs associated with these extra tests upon request and justification from the contractor. This does is not a promise of additional work and the Government reserves the right to obtain these services from any source.

3.15 The contractor shall provide information on the normal time delivery time for chemicals and on a method for emergency chemical deliveries.

3.16 A laboratory certified by the State shall perform laboratory work.

3.17 A written report of each analysis and inspection shall be submitted immediately upon completion of each analysis and/or' inspection to include a summary report of treatment recommendations based on the analysis report.

3.17.1 Each report shall be submitted to the boiler plant supervisor and to the COR.

3.18 The contractor shall provide emergency response, including a site visit if requested, within 4 hours of request, 24 hours a day, 365 days per year. The contractor shall maintain a toll-free (800) telephone number and e-mail and pager system for 24-hour access.

3.19 The contractor shall respond to routine communications within 48 hours with a visit as necessary.

3.20 Immediately prior to commencing the chemical treatment contract, VAMC will arrange for an internal inspection of each boiler by the boiler plant supervisor and the contractor. Depending on the time of the year the contractor may have to depend on the last inspection report rather than conducting an internal inspection.

3.20.1 A visual and written record of the condition of each of the boilers will be signed by the contractor and the VAMC representative. Any deterioration in the boiler conditions attributable to the contractor's program shall be corrected by the contractor at no additional cost to VA.

3.21 Supervision/Communications. The Contractor shall identify an on-site Superintendent for the project who is authorized to make decisions on behalf of the Contractor at the job site. The Superintendent shall be available to the COR via cellular phone throughout the period of performance.

3.22 Security Requirements. The Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the VAMC. All Contractor employees and subcontractors shall acquire the appropriate VAMC contractor ID badge prior to beginning any work on this project. Contractor employees and subcontractors shall wear their VAMC-issued ID badges at all times while onsite at the VAMC. No other special security requirements are. anticipated. Biomedical Engineering staff must be present for any work performed within information technology communication closets.

3.23 Chemical Water Treatment Contractor Qualifications:

3.23.1 The contractor shall have been in business at least five years providing chemical treatment of boiler plant and steam distribution systems similar in design and annual steam production rates to that of the VA facility.

3.23.2 The contractor shall have at least one water treatment specialist who has a bachelor's degree in chemical engineering or the physical sciences from an accredited college or university assigned to this contract. The water treatment specialist must have at least five years successful experience with boiler water treatment programs.

3.23.3 The water treatment specialist assigned must be located within 150 miles of the site to enable reasonable response times to requests for site visits.

3.23.4 The contractor must operate (or continuously maintain a contract with) a state certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to the chemical and mechanical water treatment program. A professional chemist shall supervise the laboratory.

4.0 Estimated PERIOD OF PERFORMANCE

Base Year: 3/16/2020 – 3/15/2021 Option Year 1: 3/16/2021 – 3/15/2022 Option Year 2: 3/16/2022 – 3/15/2023 Option Year 3: 3/16/2023 – 3/15/2024 Option Year 4: 3/16/2024– 3/15/2025