36C24419R0020-000.docx

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* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010 C Construct New Community Living Center CLC A/E Project 595-601 17042 36C24419R0020 01-11-2019 N 541310 Department of Veterans Affairs Network Contracting Office 4 melvin.moore2@va.gov Lebanon VA Medicval Center 1700 South Lincoln Ave Lebanon, PA 17042 https://www.lebanon.va.gov/ Lebanon VA Medical Center Homepage This announcement is for the selection of an Architect-Engineer (AE) for the Construct New Community Living Center (CLC) Project. The location of the project will be at the Lebanon Veterans Administration Medical Center, 1700 S. Lincoln Avenue, Lebanon, Pennsylvania. The Government intends to award a Firm Fixed Price Contract. All potential offerors must provide a SF 330 containing all required information listed below. The form format must be the General Services Administration SF 330 found on the website http://www.gsa.gov/portal/forms/download/116486 Forms Library.

CONTRACT INFORMATION: The project consists of a highly qualified professional Architect/Engineer (A/E) firm to provide services and develop all Space Programs, Schematic Design, Design Development, Construction Documents, Construction Administration Services, Technical Specifications, Cost Estimates and Permits Procurement for the Construction of a New Community Living Center (CLC) that involves the following details:

· Provide a full set of construction documents of single story villas for the inception of a community living center with residential appeal.

· Villas shall support a progressive living style with state of the art amenities and finishes with care design solutions.

· The landscape plan shall reflect the needs of a healthcare environment. It shall be aesthetically pleasing, reflect seasonal changes, be safe for patients, and be easily and inexpensively maintained.

· The landscape design shall provide a framework for the natural environment, in lieu of a framework for the building. This is the phase of facility development process where landscape elements are integrated with or into the facility to complete the project. Adopt a landscape theme based on the regional character and historical and cultural significance of the facility.

· The CLC shall provide a communal area with a “Towne Center” theme to facilitate residents from all villas. Towne Center shall provide a multipurpose room, Chapel, visiting room, social living area, gym/restorative care, storage, barber/salon, admin/soft landing area, nurse manager station, communal kitchen, art room, activity space, movie theater, game room, café, library, quiet room, and an area to accommodate a greenhouse and patient gardens.

· Villas shall include residential living areas for socialization, area for food preparation, storage for supplies, wheelchairs, motorized wheelchairs, and equipment, private family visitation area, dining area, and a courtyard.

· The villas shall incorporate single bay residential style garage equipped for loading Veterans with varying disabilities and illnesses into a vehicle.

· The CLC will be detached from the main hospital and located in the west lawn area vicinity, an area that extends from Lincoln Avenue and ends between Building 1 and Building 17. Redirection of the current roadway may be necessary.

· The design shall explore options to integrate with Buildings 1 and 17 via sidewalks and/or covered walkways.

· The approach shall consider expansion for future living quarters for up to 70 individuals.

· Utility, security, and IT infrastructure shall be provided.

· Provide a secure and psychological safe courtyard. If not in this phase, then should be able to easily incorporate in the following phase(s).

· Design and construction work will be coordinated with other active projects at the Medical Center.

· Other options as determined by design meetings for efficient delivery of service.

All work under this contract shall meet the requirements of the latest versions of the VA Office of VA Building Information Modeling (BIM) Manual, and associated industry standards including, but not limited to, VA Drawing Deliverable Requirements, VA Space Planning Criteria, Health Insurance Portability and Accountability Act, VA Physical Security Standards, Site Development Design Manual Requirements, Small House Design Guide, Architectural Design Manual Requirements, and all National Fire Protection Association (NFPA) Life Safety Code Requirements.

The contract award will incorporate the attached Scope of Work. Expected AE services will require: Title I – Site Investigation Services, Title I - Design Services, and Title II – Construction Period Services.

This contract is being procured in accordance with the Brooks AE Act as implemented in Federal Acquisition Regulation (FAR) Subpart 36.6 and Veterans Administration Acquisition Regulation (VAAR) 836.6. A minimum of three most highly qualified firms will be selected for presentations based on demonstrated competence and qualifications for required work. This solicitation is set-aside 100% for Service Disabled Veteran Owned Small Business’s (SDVOSB) capable of completing work under the North American Industrial Classification System (NAICS) code 541310. The small business standard is $7.5 million dollars.

SUBMISSION REQUIREMENTS: Interested firms having the capabilities and the necessary qualified experience to perform this work must submit three (3) hard copies of Standard Form 330 (SF 330) and one (1) electronic CD copy of Parts I and II in the format found at http://www.acgov.org/pwa/documents/sf330.pdf no later than:

1:00 pm on January 11, 2019.

All SF330 submittals must be sent to the attention of:

Lebanon VA Medical Center Attention: Melvin Moore Contracting – Building 99 1700 S. Lincoln Avenue Lebanon, PA 17042

Submissions by electronic means are NOT permitted. All questions are to be sent to the attention of melvin.moore2@va.gov

Additionally, the submission must include an insert detailing the following information:

· Dun & Bradstreet Number

· Tax ID Number

· The e-mail address and phone number of the Primary Point of Contact

· A printed copy of the firms VetBiz Registry

· A copy of Errors and Omissions Insurance Policy for the SDVOSB Prime.

· A copy of the firm’s Pennsylvania State Licensure for the SDVOSB Prime or a statement indicating how the provided drawings will be sealed by a PA licensed Engineer.

· A statement indicating what office the AE firm will utilize as its primary design office

Special Note: An AE firm failing to provide any of the documentation detailed in the Presolicitation Notice may be determined as Non-Responsive and may not be considered.

In order to assure compliance with FAR Clause 52.219-14(b)(1) – Limitations on Subcontracting, all firms submitting SF 330’s for this Presolicitation Notice are required to indicate what percentage of the cost of contract performance will be expended by the Prime A-E firm’s employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc).

A/E EVALUATION CRITERIA

Please note this is not a request for proposal. Eligible responses received will be evaluated and the most highly qualified will be compiled on a shortlist of candidates who will be contacted for an interview. The Professional Qualification, Specialized Experience and Past Performance factors are significantly more important than the other five (5) factors and are of equal importance. The remaining five (5) factors which are listed are of equal importance between themselves. The following evaluation criteria shall be used to evaluate firms and determine the most highly qualified firm for possible contract award.

1. Professional Qualifications necessary for satisfactory performance of required services: This is intended to evaluate the personal experience of firm members who work in the firm's project office and are scheduled to be assigned to the design team. The key positions should include Project Managers, Quality Assurance Managers, Architectural Design, Civil Engineers, Electrical Engineers, Structural Engineers, Mechanical Engineers, Fire Protection Engineers, and Environmental Engineers. Firms may submit any other personnel they feel are significant for the types of work described in Specialized Experience. All key team members shall have experience working on projects similar to the type (size and scope) anticipated under this contract.

2. Specialized Experience and Technical Competence in the type of work required: This factor evaluates the experience of the firm and design team in completing projects requiring skills similar in type (size and scope) to those anticipated for this contract. The project will consist of constructing a new community living center. This project will include residential like spaces and community areas. Extra consideration shall be given for experience with the Small House Model Design, the Green House Project, and the Eden Alternative.

3. Past performance on contracts with Government agencies (Particularly Department of Veterans Affairs) and private industry in terms of cost control, quality of work and compliance with performance schedules. This factor shall be evaluated based on the information provided by the AE on projects similar type (size and scope), performance appraisals on file with CPARS/PIPRS and the Department of Veterans Affairs, and contact with personnel listed in the SF 330 regarding past performance as well as board members personal knowledge of the firm. Projects submitted or utilized for past performance will be evaluated for currency (within seven years of this announcement) and reviewed for Relevancy. Project will either be rated as relevant or not relevant.

4. Capacity to accomplish the work in the required time: this factor evaluates the ability of the A/E firm to, given their current projected workload and the availability of their key personnel, to accomplish the project in the required time as well as the firm’s ability to handle multiple projects at once.

5. Location in the general geographic area of the project and knowledge of the locality of the project: This factor evaluates the distance from the A/E firms design office from the location of work (Lebanon VA Medical Center). The personnel identified as the design team staff are expected to work in the design office identified for evaluation of this factor.

6. Reputation and standing of the firm and its principle officials with respect to professional performance, general management, and cooperativeness.

7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors to include letter with submission indicating the number of claims filed for errors and omissions within the previous three (3) years prior to the due date of the Standard Form 330’s.

8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

Service Disabled Veteran Owned Small Businesses must be registered and verified in the VetBiz Registry in order to be eligible for contract award. Visit www.vip.vetbiz.gov to complete your company registration. Additionally, any potential awardees must also be registered in the System For Award Management (SAM). Registration can be accomplished by visiting www.sam.gov .

Lebanon VA Medical Center Lebanon, Pennsylvania

ARCHITECT/ENGINEER SCOPE OF WORK

FOR

Construct New Community Living Center (CLC) 595-601 Magnitude of Construction Project: Between $10,000,000 and $20,000,000

Contracting Officer’s Representative (COR): Brian Pedersen

-- Services --

Provide professional Architect/Engineer (A/E) services to include:

· Site investigation - architectural, structural, mechanical, electrical, plumbing, site surveys, etc.

· Construction drawings and specifications (Attachments B through F)

· 3rd Party cost estimates

· Cost estimate of expected construction cost at the end of each phase

· Construction period services - review of submissions, provide recommendations regarding contractor change proposals, visit site per VA's request and add to drawings as-built conditions from contractor's record drawings and VA correspondence during construction. A/E shall review all construction change orders and provide an independent cost estimate on each change order request. A/E shall respond on site within a two-hour period when requested and shall provide site visits as requested during construction.

· Site, Topographic, Utility, Landscape and Soil Surveys (Attachment G & H)

· Infection Control Risk Assessment (ICRA - VA Memorandum EC-43) including a drawing and specification.

· A pre-construction risk assessment (PCRA) (Attachment I)

-- Project Scope --

GENERAL:

Provide a full set of construction documents for the initial phase of a multi-phased project to construct a new community living center (CLC) for Veterans with varying disabilities and illnesses (e.g. chronic illnesses requiring nursing home level of care to hospice care at the end of life) that promotes sheltered freedom for patients, ready access to the outdoors, substantial natural light, space for private time as well as therapeutic socialization that is conducive to family visitation and an effective work flow for staff. This is the initial phase of a multi-phased project to provide for 25,000 to 35,000 square feet of the entire project. The desired outcome is a community style village with personal residential like living spaces, communal space, and supporting infrastructure. Project site planning will be addressed in the first phase of the project.

SPECIFICS:

This project involves constructing a new community living center to include the following details:

· Provide a full set of construction documents of single story villas for the inception of a community living center with residential appeal.

· Villas shall be support a progressive living style with state of the art amenities and finishes with care design solutions.

· The landscape plan shall reflect the needs of a healthcare environment. It shall be aesthetically pleasing, reflect seasonal changes, be safe for patients, and be easily and inexpensively maintained.

· The landscape design shall provide a framework for the natural environment, in lieu of a framework for the building. This is the phase of facility development process where landscape elements are integrated with or into the facility to complete the project. Adopt a landscape theme based on the regional character and historical and cultural significance of the facility.

· The CLC shall provide a communal area with a “Towne Center” theme to facilitate residents from all villas. Towne Center shall provide a multipurpose room, Chapel, visiting room, social living area, gym/restorative care, storage, barber/salon, admin/soft landing area, nurse manager station, communal kitchen, art room, activity space, movie theater, game room, café, library, quiet room, and an area to accommodate a greenhouse and patient gardens.

· Villas shall include residential living areas for socialization, area for food preparation, storage for supplies, wheelchairs, motorized wheelchairs, and equipment, private family visitation area, dining area, and a courtyard.

· The villas shall incorporate single bay residential style garage equipped for loading Veterans with varying disabilities and illnesses into a vehicle.

· The CLC will be detached from the main hospital and located in the west lawn somewhere between Building 1 and Lincoln Avenue. Redirection of the current roadway may be necessary.

· The design shall explore options to integrate with Buildings 1 and 17 via sidewalks and/or covered walkways.

· The approach shall consider expansion for future living quarters for up to 70 individuals.

· Utility, security, and IT infrastructure shall be provided.

· Provide a secure and psychological safe courtyard. If not in this phase, then should be able to easily incorporate in the following phase(s).

· Design and construction work will be coordinated with other active projects at the Medical Center.

· Other options as determined by design meetings for efficient delivery of service.

REQUIREMENTS:

· Perform all services in accordance with the current VA Building Information Modeling (BIM) Manual and current VA Drawing Deliverable Requirements: https://www.cfm.va.gov/til/projREq.asp

· All designs shall be compliant with space criteria referenced in VA space planning criteria: http://www.cfm.va.gov/til/space.asp

· Ensure patient privacy criteria are met (e.g. computerized information, patient privacy, Health Insurance Portability and Accountability Act).

· The design shall meet all VA Physical Security Standards. The area in this design is considered “Mission Critical” and the appropriate guide shall be followed. If a section of the manual cannot be met, the A/E shall notify the VA, and assist the VA in the security waiver process. The Physical Security Guidelines can be found at this link: http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf

· The design shall meet the Site Development Design Manual requirements: https://www.cfm.va.gov/til/dManual/dmSITE.pdf

· The design shall meet the small House Design Guide requirements:

https://www.cfm.va.gov/til/dGuide/dgSmallHouseModel.pdf

· The design shall meet the Architectural Design Manual requirements:

https://www.cfm.va.gov/til/dManual/dmARhosp.pdf

· The design shall meet the Site Development Design Manual requirements: https://www.cfm.va.gov/til/dManual/dmSITE.pdf

· Design and construction work shall be coordinated with other construction projects on-going at the hospital. A list of current projects will be provided upon approval of the 35% submission.

· The AE shall insure all National Fire Protection Association (NFPA) Life Safety Code requirements are maintained through a phasing plan.

· A/E shall use most current healthcare delivery processes and the VA design criteria as a guide. The direction that fits the situation the best shall be used in the design.

· If shutdowns are required during construction, a full shutdown plan shall be included in the design. Shutdown plans shall include the particular energy source to shut off (e.g. breaker, valve, etc.) and what area, outlets, utilities and/or equipment the shutdown affects. The specific name of the energy source to be shut off shall be identified, for example: “panel H1L1, breaker 2” for electric, or “Valve 3-f” for a water source, etc. Drawings and a written narrative shall be provided.

· A Leadership in Energy and Environmental Design (LEED) Silver Rating is desired with the construction. A rating will not be sought, but practices shall reflect LEED Silver requirements. Proof of possible LEED credits shall be provided.

· Bid Alternates/Deducts shall be designed into the project to decrease the price of the project 20%.

A/E shall be responsible for providing certified industrial hygiene services to perform asbestos survey investigations, bulk sampling, development of specifications and drawings, and construction period services. All designs shall be accomplished in accordance with VA guidelines and specifications, and program guides PG-18-1 thru PG-18-17, which are available on the Internet at http://www.cfm.va.gov/til/. A/E shall pay particular attention to Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA), International Building Code (IBC), Environmental Protection Agency (EPA), VA guidance, and VA space criteria - http://www.cfm.va.gov/til/space.asp.

SPECIAL NOTE: Be reminded that the VA guidelines are just a guide, and the project is not bound by them. If current healthcare trends dictate a different design approach is needed, we will follow that approach.

A/E shall be responsible for providing all services necessary for design of this project, e.g. structural, industrial hygiene, mechanical, electrical, etc.

-- Site Investigations --

EXPECTATION: A/E shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/til/. A/E shall field verify every aspect that relates to the project, including all dimensions, wall layouts, capacities, etc. Coordinate visits with the Project Manager as assigned after award. The A/E shall arrange for and oversee the performance of such investigations as he/she determines are required for the proper design of the project. AutoCAD background drawings will be provided by the VA upon request.

The site investigation shall include a full land survey and geotechnical research of the proposed site as stated in attachments G and H.

-- Design Review Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

Completed bid documents are expected within 280 days of Initial PDT meeting. The above reviews are required at the periods shown.

The government will have 14 days to review each design submittal.

Note: The issue of the Notice to Proceed (NTP) will be the first PDT Meeting. A/E shall attend and take minutes of each PDT Meetings. Minutes shall be submitted electronically to the Project Manager and Contracting Officer within three calendar days of each meeting.

-- Design Requirements/Submissions --

EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/til/aeDesSubReq.asp Please pay specific attention to the schematic, design and construction submission requirements.

Deliver all design packages in person directly to the Project Manager on the established dates to allow the VA Project Development Teams to meet as scheduled. The contractor shall provide a transmittal letter to the Contracting Officer on the same day as delivery Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C November 2008. The manual is available from the Contracting Officer’s Representative (COR) or at the following address: http://www.cfm.va.gov/contract/ae/aesubmin.doc

Schematic Submission: See Attachment B Schematic Submission Requirements

· All items required by PG-18-15 Volume C Schematic Submission.

· Provide at least three proposed layouts for areas shown in Attachment A and as outlined at the initial PDT meeting. More layouts shall be required if the provided layouts do not meet the needs of the medical center.

· Budget estimates for each proposed layout.

· Recommendation of advantages and disadvantages of each layout and preferred A/E layout with reasoning. Achieve a consensus on design approach before proceeding to 35% design.

· Provide two high resolution renderings showing interior and exterior spaces for each schematic. Location shown on the high-resolution renderings must be approved by the COR.

Design Development 35%: See Attachment C, 35% Submission Requirements.

· All items required by PG-18-15 Volume C Design Development and the current VA BIM Manual.

· Identify Working Drawings scope within the construction budget.

· Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to OSHA, EPA, National Electrical Code (NEC), NFPA 101 Life Safety Code

· Prepare design calculations.

· Identify potential bid deduct alternatives

· Initial draft of shutdown plan.

· Initial draft of flushing plan.

· Identification of potential LEED points.

· Identify phasing requirements for construction and their implications to the VA. Construction of project to be performed in a manner that makes phasing to be a minimal impact to the VA.

· Address all comments from the Schematic review.

· Identify scope within the construction budget.

· Identify applicable alternative energy sources.

· Provide two high resolution renderings showing interior and exterior spaces. Location shown on the high resolution renderings must be approved by the COR.

Construction Documents 65%: See Attachment D, 65% Submission Requirements

· All items required by PG-18-15 Volume C Construction Documents and the current VA BIM Manual.

· Complete all discrepancies found during 35% PDT meeting into plans and specifications.

· Revise and update cost estimate.

· Preparation of project scope for Federal Business Opportunities (FBO)/negotiated advertisement and account for any bid deduct alternatives developed in the 35% design submission.

· Finalize phasing plan for construction

· Design all finishes, required submittals.

· Updated draft of shutdown plan.

· Updated draft of flushing plan.

· Updated Identification of potential LEED points.

· Submit exterior and interior board and include labels with manufacturer, color choice, etc. for an easy cross-reference during construction submittal review. The board should include all finishes.

· Provide one set of life safety drawings for review by VA Safety and Fire Protection reviewer. (Electronic)

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

· Provide 5 high resolution renderings showing interior and exterior spaces. Location shown on the high resolution renderings must be approved by the COR.

Construction Documents 95%: See Attachment E, 95% Submission Requirements

· All items required by PG-18-15 Volume C Construction Documents and the current VA BIM Manual.

· Complete all discrepancies found during 65% PDT meeting into plans and specifications.

· Revise and update cost estimate.

· Preparation of project scope for Federal Business Opportunities (FBO)/negotiated advertisement and account for any bid deduct alternatives developed in the 65% design submission.

· Finalize phasing plan for construction.

· Final submission of shutdown plan for review.

· Final submission of flushing plan for review.

· Identification of potential LEED points.

· Address all comments from the VISN Safety & Fire Protection Review and forward to VA COR electronically within 5 days of receipt.

· Exterior and Interior board to be finalized/revised as necessary and include labels with manufacturer, color choice, etc. for an easy cross-reference during construction submittal review. The board should include all finishes.

· Provide five final high resolution renderings showing interior and exterior spaces. Location shown on the high resolution renderings must be approved by the COR.

Final Bid Documents Submission, Compact Disc (CD): See Attachment F, Bid Documents Submission Requirements Submit a complete document of all contract requirements for approval signatures as required in PG-18-15 Volume C for Bid Documents and the current VA BIM Manual. Continue to update and submit until approved.

-- Construction Period Services --

Expectations: Respond to submittals and other requests in a timely manner.

Provide services:

· Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, support by written recommendations of any problems or litigation encountered in past based on firsthand knowledge

· Review all submissions and provide recommendations to the VA within five calendar days upon request.

· Review and provide replies to contractor generated Requests for Information (RFI) when required by the project manager within five days

· Review contractor’s change order request and provide an independent cost estimate for each change order request

· Review contractor's cost estimates and provide recommendations to the VA

· Make site visits on requests of the VA and prepare written reports to include agreed upon changed in design as determined necessary during the construction. Visits made based on errors and omissions in design shall be at no cost to the VA.

· Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion

· Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction and with correspondence performed during construction. Transpose contractor’s as-builts to AutoCAD 2007 – 2014 and provide a set of updated as-builts and specifications on CD within 30 days to the COR.

· Post-Construction Phase Award and weekly project meetings are required –Telephone or Site Attendance is mandatory for all weekly meetings to address concerns and issues (when directed by the Contracting Officer).

· For Change orders – that are caused by design errors the AE is responsible for generating the Scope of Work, specifications, drawing revisions / sketches and IGE as well as reviewing the contractor pricing.

Attachment A

Footprints of Construction Area

CLC to be located in this general vicinity

Construction Area between Buildings 17/1 and Lincoln Avenue.

Attachment B

Schematic Design Development Submission Requirements

Deliver the following (labeled with Schematic submission) and include this attachment as a checklist with your submission:

· 3 copies of narrative report forwarding the schematic submission addressing items listed in the design requirements and any additional A/E recommendations

· 3 sets of architectural floor layouts for each option being considered based on space required and VA space criteria. Make a recommendation on the most efficient and effective floor layout and the reasons for the preference. Show equipment to be used in each room/area. All drawings shall be 1/8” scale.

· 1 set of architectural renderings of the proposed area for each option.

· 1 copies of the preliminary cost estimate for each option being considered.

· 1 CD containing

· All drawings in AutoCAD 2013 and in Portable Document Format (PDF).

· All specifications in Microsoft Word 2010 or higher

Attachment C

35% Design Development Submission Requirements

Deliver the following (labeled with 35% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design develop 35% submission addressing items listed in the design requirements and any additional A/E recommendations. The report shall include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis.

· 3 sets of all drawings required by project.

· 3 copies each of the draft shutdown and flushing plans.

· 1 set of architectural renderings showing the look of the exterior and interior spaces of the building.

· 1 copies of updated itemized cost estimate by specification section or trade (labor, material and equipment)

· 2 copies of VA Master Specifications list of specification sections (Index) to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification.

· 1 CD containing

· All drawings in AutoCAD 2013 and in PDF form.

· All specifications in Microsoft Word 2010 or higher

· Architectural Renderings of internal and external spaces

Attachment D 65% Construction Documents Submission Requirements Deliver the following (labeled with 65% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design develop 65% submission addressing items listed in the design requirements and any additional A/E recommendations. The report shall include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis.

· 3 sets of all drawings updating all previous comments required by project.

· 1 copies of updated itemized cost estimate by specification section or trade (labor, material and equipment)

· 3 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 3 copies each of the shutdown and flushing plans.

· 1 additional electronic copy each of the custom edited VA Master Specifications and drawing as specified above are to be delivered to the COR so that it can be sent to an independent Fire Protection Engineer. A letter of transmittal signifying delivery shall be forwarded to the Contracting Officer. Also include the agreed upon, by the A/E and COR, 35% comments with replies to the Fire Safety Professional Engineer.

· 1 copy of each color board showing the interior design scheme (fabrics, finishes, furniture layout and plans) for each area, east west and center, include an inventory of materials/manufactures recommended for use for approval and prepared for order by the VA Interior Designer. This information shall also be submitted on a spreadsheet for use during submittals (color, manufacturer, item number, etc.). The color, name and all applicable identifying numbers shall be placed on the board and be easily read without removing the physical samples.

· 1 CD containing

· All drawings in AutoCAD 2013 and in PDF form.

· All specifications in Microsoft Word 2010 or higher Attachment E Construction Documents 95% Submission Requirements Expectation: Submit complete bid document for final review prior to solicitation Deliver the following (labeled with 95% submission) and include this Attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design develop 95% submission addressing items listed in the design requirements and any additional A/E recommendations. The report shall include finalizing bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis.

· 3 sets of all drawings updating all changes required by project.

· 2 copies of final itemized cost estimate organized by specification section (labor, materials and equipment). Include dollar amounts for each bid deduct alternative.

· 2 copies of final project specification prepared including a master submittal list in the specifications.

· 3 copies each of the final shutdown and flushing plans.

· 3 copies each of the edited VA Master Specifications for sections to be used for project, Index and a master submittal list under Spec Section 01340 of all the submittals required by the specifications.

· 1 additional electronic copy each of the custom edited VA Master Specifications and drawings as specified above shall be delivered to the COR so that it can be delivered to the Independent Fire Safety Professional Engineer. A letter of transmittal signifying delivery shall be forwarded to the Contracting Officer. Also include the agreed upon, by the A/E and COR, 65% comments with replies to the Fire Safety Professional Engineer.

· 1 copy of final color board showing the finalized interior design scheme (fabrics, finishes, furniture layout and plans) for each area, include an inventory of materials/manufacturers recommended for use for approval and prepared for order by the VA Interior Designer. The color, name and all applicable identifying numbers shall be placed on the board and be easily read without removing the physical samples.

· 1 set of HIGH RESOLUTION Architectural Renderings. These shall be presented to the Project Manager on poster board as individual pieces, 36” x 24”

· 1 CD containing

· All drawings in AutoCAD 2013 and in PDF form.

· All specifications in Microsoft Word 2010 or higher

· All High Resolution Architectural Renderings

Attachment F Bid Document Submission Requirements Expectation: Continue to submit until all changes are incorporated by the A/E for final signature prior to solicitation. Upon approval duplicate copies as required.

· 1 set of all drawings required by project, produced on AutoCAD 2013 software for final markup of any changes prior to signature.

· 1 copy of final project specification (2 bound) including a master submittal list in the specifications.

· 1 CD containing

· All drawings in AutoCAD 2013 and in PDF form combined into a single document.

· All specifications in Microsoft Word 2010 or higher and in PDF form combined into one document.

· Submittal Spreadsheet – identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification.

· Interior Design finish summary containing the approved submittal information. This at a minimum shall include sufficient information to order/make repairs, i.e. color, manufacturer, item number, etc.

· All High Resolution Architectural Renderings.

· Shutdown Plan

· Flushing Plan

· The Revit file for the project.

· All requirements outlined in the current VA BIM Manual

· Upon signature approval, provide 5 sets of final Contract Documents on a CD (complete with VA signed Cover Sheet). Provide three- ½ size set of final drawings. The documents on the CD shall contain two files, one full drawing file and one full specification file.

Attachment G

SITE, TOPOGRAPHIC, UTILITY, LANDSCAPE AND SOIL SURVEYS

PART I. GENERAL

A. These surveys are the basis for making site design decisions. Obtain these surveys and determine the survey limits which will include a sufficient area to cover the complete project.

B. The term "Engineer" herein shall mean the individual, firm, associates, or parties who contract with the Government to provide the services, data, and information described in this document.

C. The Engineer shall:

PART II. SITE, TOPOGRAPHIC, UTILITY, AND LANDSCAPE SURVEY CHECK LIST

A. The Engineer shall affix his seal to this check list and make delivery in accordance-with Part I. General.

B. Check each item of the check list as completed. Some items may not be applicable. In those cases, request in writing a waiver of these items that are not already checked to the Contracting Officer. Attach correspondence for such waivers to this completed check list.

C. Clear, as necessary, the lines of sight. Fell trees under 150 mm (6") caliper, as necessary, where they obstruct vision within the sight line. Do not disturb any plant material within the developed lawn area. Brush and dead-fall may require removal to insure accuracy. The Resident Engineer or VAMC Chief Engineer on duty will determine where debris from such clearing is to be wasted on the property.

D. Install permanent bench mark in area indicated on sketch, if provided. Bench mark monuments of 100 mm (4") minimum round concrete should extend below the frost line with 10 mm x 75 mm (3/8" x 3") minimum copper pin in the center. Install plumb 100 mm (4") above finished grade. Indicate top elevation.

E. Check List Items:

1. Property/boundary lines, length and bearing of each straight line, interior angles, radii, points of tangency, and length of each curved line

2. Zoning/building setbacks, leases, and easements.

3. Location of all existing buildings and structures. Dimension perimeters in meters (feet) and decimals to .015 m (.05'). Show bearings and dimensions to centerline of adjacent roads. Show distance and offset between each building.

4. Elevations at each entrance to the buildings in the area of the project, service docks, building corners, steps, ramps, and grade slabs.

5. Finish floor elevations of first floor, basement, and sub-basement for buildings in the area of the project.

6. Location, alignment, and dimension of all roads, curbs, walks, parking, and paved areas. Indicate road centerlines with true bearings and lengths by 15 m (50') stationing. Describe curves by designating the points of curvature and tangency by station. Include all curve data as well as location of radius and vertex points. Designate roads with curbs by double lines. Show equalities for intersecting roads by station.

7. Typical section and dimension through existing roads, curbs, and walks.

8. Crown, grade, and climb of curb at road crossings contours.

9. Elevations on 15 m (50') centers on centerline of roads, edges of roads, and top and bottom of curbs.

10. Jurisdiction and type of pavement of all highways, streets, roads, and alleys on or adjacent to property and known proposed improvements (street widening).

11. Location, dimension and elevation of backfilled areas, excavations, rock outcropping, etc.

12. Surface elevations on a 15 m (50') grid pattern, except where terrain features require greater detail. At abrupt changes in grade, show elevations at the tops and bottoms of slopes to the nearest 25 mm (0.1'). Use the grid established-for prior survey work in the area.

13. Site features of every character identified and located with exact measurements. Include fences, retaining walls, areaways, steps, ramps, railings, gratings, flumes, underground tanks, pads, sprinkler heads, telephone poles, fire hydrants and light standards.

14. All underground, overhead, and surface electrical utilities and structures. Show size, depth, and top elevation of all electrical structures, based on actual site investigation. For electric utility lines, indicate type of service (primary or secondary), number of ducts, voltage, phase and other electrical data.

15. All underground and surface civil and mechanical utilities and structures. Show size depth, invert and top elevation of all utility structures, such as manholes, catch basins and headwalls, based on actual site investigation. Indicate direction of flow and size of pipe for all sewers drains and connecting lines between manholes. Show location of septic tanks and field lines with condition, capacity, and inlet and outlet of existing septic tank.

16. Locations, size, and identification of all trees over 100 mm (4") caliper and shrubs by botanical and common names. Show perimeter outline only of thickly wooded areas with description of predominant vegetation. Identify the species of turf.

PART IV. SOIL SURVEY

Provide a Soil Survey (see Structural requirements for subsurface investigation in the A/E Submission Instructions, PG-18-15, Schematics 2). Analyze the soil fertility, organic content, and pH measurement. Reference AASHTOT86, and local District Office of the U.S. Soil Conservation Service Standards for procedures in obtaining the above information. Utilize results from the study in making design decisions that includes:

Attachment H

CRITERIA FOR SUBSURFACE INVESTIGATION

Attachment I

Pre-Construction Risk Assessment Form (PCRA) – attached separately.

See attached document: SOW Attachment I - PCRA.

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