36C24419Q0318-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 04-05-2019 646-19-3-5079-0049 None 00244 Department of Veterans Affairs Network Contracting Office 4

00244 Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24419Q0318 04-01-2019

X X X

X This purpose of this amendment is to update prospective vendors with answers provided to the questions recieved during the Q&A session of this solicitation (4/1 to 4/4).

Contractor is not required to sign and return a copy of this amendment to the contracting office but should follow the instructions in section 11 above regarding the acknowledgement of this amendment in any final offers/submissions.

Please see below for all questions and respective answers recieved.

All other solicitation and contract opportunity provisions,terms, conditions and needs remain unchanged.

Shea Matthews Contract Specialist VAPHS UPS Maintenance and Support questions from vendors with requesting service line and contracting office answers (Answers are in BLUE). All prospective vendor questions were deemed satisfactory by the vendor that posed the question(s) or did not respond to the answer/ did not follow-up with an unsatisfied response.

Will temporary batteries be required during the preventative maintenance services of the existing batteries?

No temporary batteries required. It is permissible to operate on line power in maintenance by-pass mode during PM work. In the case of data centers with existing redundant UPS equipment, work must be phased to allow one of the UPS units to remain on line at all times.

If these units are for lights, how many lights are inside? How many are outside?

No units are strictly for lights. Some units feed emergency power panels with lighting and equipment loads. Most of the UPS units service computer equipment.

Do these units relate to/service any solar panels or arrays?

No Is there a mandatory pre-bid site visit for this project?

The requestors have not made that a requirement for this opportunity.

Some of those smaller units might be cheaper to replace, are you aware of this?

The requestors may be receptive to replacement but that is out of scope for this contract opportunity.

Solicitation Section E.2 - Instructions to Offerors, Paragraph 5 states that completed pricing schedule must include pricing for semi-annual preventative maintenance services. However, the Price/Cost Schedule provided on page 4 provides for one unit price for annual maintenance.

The proposed cost of the two semi-annual visits should be added together. This sum would be a total for 1 line item for each year.

Are we to include the $200 for repairs in our quoted number? The way I interpret this that our number is based on labor, travel, tools, equipment. The $200 is for the parts & pieces (Excluding Batteries) for all four sites for a the semi-annual visit.

You should build that cost into semi annual maintenance visits, yes. Anything that exceeds that amount will not be covered by this contract, but rather a separate purchase order.

Is there a possibility of getting a complete “solidified” list of model/serial numbers for the equipment to be maintained?

The list provided in the solicitation itself and separately in the attachments to the solicitation (“UPS Information”) are all that I received from the requesting team. The former list is from facilities and the latter list is from the current contractor. Unfortunately I do not have a more exhaustive list available to me to provide.

Is there any requirement for clearance to enter the VA hospital facilities ?

Please see sections B.4 and B.5 of the solicitation (also attached) for “clearance” requirements determined by the privacy and information security officers at VAPHS and the VA broadly.

Are you looking for a forecast amount of emergency services for the contract period or are you looking for a quote for time and material?

This contract will be awarded as a firm fixed price. As a rule of thumb from my experience in other UPS requirements, you should forecast emergency services for 1 emergency visit in each year of the contract.

Page 36 of 54 states that pricing should include semi-annual preventative maintenance services and 24/7 emergency service response. Should the emergency service pricing be submitted as a separate line item for each year? If so, will a new pricing sheet be provided, as the Price/Cost Schedule only shows UPS Maintenance Pricing?

Please factor your pricing for emergency response into the single line item for each year. In my experience with other UPS maintenance contracts, you should factor in the forecasted price of 1 emergency visit per year into the sum of your price for 2 semi-annual visits.

See attached document: Q_A.

End of Document