ATTACHMENT_001_SOW_PEST_CONTROL.docx

STATEMENT OF WORK PEST CONTROL

RODENT AND PEST CONTROL

Performance of Pest Control Service will be required on a weekly and monthly basis to areas, building, and grounds specified in the Pest Control Schedule or as specified by the Contracting Officer or designee, in compliance with state, local and Federal Environmental Regulations. The VA prefers to have weekly service performed during the hours of 8:30 a.m. to 11:00 a.m.

Please indicate day(s) when Dietetic Kitchen and Canteen Kitchen will be completed - services to be done during the hours of 7:00 am to 8:00 am.

If vendor is unable to provide service during these hours an alternate schedule must be coordinated with the EMS staff. The dietetic kitchen and canteen kitchen must be completed during the hours of 7:00 – 8:00 A.M. There are no exceptions to this time.

The exterior of all buildings will be treated three times per year during the months of April, July and October.

GENERAL:

Building

Square Footage

TOTAL: 486, 538 SQ. FT.

SCHEDULING

Vendor must contact the Environmental Management staff to schedule services. Mr. LeVonn Anderson the chief of Environmental Management Services is the primary point of contact for the vendor. The vendor must contact him at 302 994 2511 X5538 prior to arrival. Vendor must also check in with Environmental Management Services upon arrival

OUTSIDE PEST CONTROL:

Furnish labor equipment, and supplies to perform acceptable rodent and pest control to exterior areas of buildings and grounds. Pest to be controlled includes rodents, bees of all kinds, silverfish, crickets, lice, fleas, spiders, earwigs, millipedes, centipedes, mites, and ants. Contract will include pigeon control and feral cats. Canadian geese would be handled separately if problem occurs. Care will be exercised by the contractor to insure no harm to humans, domestic animals or beneficial wildlife. Bait stations and controlled applications will be acceptable. Quantity to be determined by the contractor. Bees, wasps and other stinging insects are to be controlled to a height of 20', or from roof areas that are accessible depending on the problem. It is also expected that their nest, which is easily accessible from windows and roofs, be controlled without extra charge. Should additional charges be required which are not covered by this contract, no work is to be performed without a purchase order from the Veterans Administration. Contractor will be responsible for completing daily log (VA Form 10-9020) and pest management summary report (Quarterly) (VA Form 10-9021) of pest control activities as required by revised prototype contract format, August 1980, Integrated pest management services. Data will also be furnished to the responsible service as to type and quantities of solutions needed.

VISITS:

Performance of pest control services will be at Veterans Administration Medical and Regional Office Center, 1601 Kirkwood Highway, Wilmington, Delaware. Service will be required on a weekly or monthly basis to areas, grounds, and buildings, as specified in the schedule. The exterior of the buildings is to be treated three times per year during the months of April, July and October.

In order to service the areas specified in the pest control schedule, it will require the pest control operator to spend a minimum of 2 1/2 hours' on weekly visits. This service to be performed between the hours of 1:00 p.m. and 4:30 p.m. This 2 1/2 hours of minimum service will include weekly inspection of buildings and grounds. For each weekly visit the Contractor will report to Environmental Management Service to clock in and out and to see current complaint list which will be serviced at that time. In addition a tentative itinerary schedule for the visit will be provided directly to Environment Management Service for approval.

Dietetic Service kitchen and Veterans Canteen kitchen areas will be serviced weekly between the hours of 6:00 p.m. and 8:00 p.m.

Critical areas in which particular attention must be given include, but are not limited to, Research areas, kitchens, Dining Rooms, Toilet areas, Utility rooms, Housekeeping and Clothing Closets, etc.

PIGEONS:

Pigeons will be handled to catch and remove from property if possible. They will become the property of the service company to dispose of as deemed proper.

FERAL CATS

Feral cats are to be caught and removed from property without harm if possible. They will also become property of the service company to dispose of as deemed proper in humane fashion.

PEST:

The term “pest” will include roaches, ants, ticks, bees, wasp, and hornets. Also, mice and similar creatures normally found on interior of buildings excluding termites. For exterior of buildings and grounds pest to be controlled include rodents, bees, wasps, and hornets of all kinds, silverfish, crickets, lice, fleas, spiders, earwigs, millipedes, centipedes, mites and ants.

OUTSIDE PEST CONTROL:

Bait stations and controlled applications will be acceptable. Bait stations will be provided by the contractor. The quantity is to be determined by the Contractor with approval of Environmental Management Service. Bee’s, wasps, hornets, and other stinging insets are to be controlled to a height of 20 feet and roofs depending on the problem. If it is possible to destroy their nests and they are easily accessible from windows and roofs, this is to be done without extra charges the Government.

RESIDUAL TREATMENT:

During regularly scheduled visits, the Contractor shall apply a residual insecticide by crack and crevice method for control of roaches at least once every month to kitchens, dining rooms, etc. except where food preparation is in progress, food is exposed, or food contact surfaces are not covered.

Since there is noted evidence of oriental roach infestation in the Outer Building # 2, #3, and #4. Treatment will be given to the first-floor areas of these buildings no less than once every eight weeks or until control is achieved. Once control is achieved servicing of these buildings may be accomplished as needed. Space treatment of crawl spaces, because of environmental conditions conductive to oriental roach habitation will be accomplished once each month during term of this contract. This may be scheduled at the convenience of the Contracting Officer’s designee and the contractor.

RESTRICTION OF PEST CONTROL MATERIALS:

All rodenticides, traps or bait stations shall be placed only at times and in areas approved by the Contracting Officer’s designee and any unused portions shall be recovered as soon as possible after the command to do so is received by the contractor or by a time limit set by the Contracting Officer’s designee.

The use of rodenticides other than Red Squill, Warfarin and Pival shall be restricted to locations specifically provided by the Contracting Officer’s designee.

PESTICIDES:

Contractor’s method of application shall comply with Pure Food and Drug Act. Also, pesticides and procedures used will be in compliance with the Federal Environmental Pest Control Act, whichever is most beneficial to Government for suitable application and control.

The Contractor must provide to the Environmental Management Office a list of pesticides to be used on the premises prior to commencing work. This list must indicate all types of pesticides; the trade names and chemical names of the chemical used; and a label showing the contents, the strength to use; and this information must be provided each time a pesticide is changed during the performance of the contract. A list of antidotes must be given to the Environmental Management Office as well as MSDS sheets for all products to be used. The information is required by the Medical Service for emergency treatment in the event of ingestion of and / or contact with the material by humans. This list should also indicate what pesticides are to be used on what type of pest. EPA registration numbers must be indicated along with the pesticides.

SPECIAL PROVISIONS:

The following provisions shall be adhered to by the contractor personnel in performing pesticide application of the areas specified below:

FOOD HANDLING AREAS:

Treatment of these areas is listed to only times when food is not being held, processed, prepared, served and while not occupied by facility employees. The Contractor personnel shall at no time enter facility elevators, occupied by food service equipment, while in possession of pesticides or application equipment.

PATIENT OCCUPIED AREAS:

Contractor personnel shall utilize pesticides with as low volatility and as odor free as possible in order to keep odor levels from affecting patients in these areas.

CRITICAL AREAS:

The contractor shall submit a list of pesticides for intended use in areas listed below for approval by the Environmental Management Service prior to any application. The planed use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment and surfaces. No substitution can be made at any time without approval from Environmental Management Service. When space treatment is required in these areas, the ultra-low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to .15 microns

Critical Areas (as determined by local medical facility and G-3, M-1, Part VII Guidelines):

Pharmacy Research Facilities Operating Rooms Intensive Care Units Respiratory Care Areas

SPD

Nursing Home Care Unit Food Preparation Areas Vending Areas Ambulatory Care

INTERFERENCE TO NORMAL FUNCTION:

Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility service, fire protection systems, and passage of facility patients, personnel, equipment and carts.

DISPOSAL OF HAZARDOUS WASTE:

The contractor shall not dispose of any excess pesticides; pesticide containers or any other material contaminated by pesticides at any location on the medical facility premises except as specified by the Environmental Management Service.

REMOVAL OF DEAD RODENTS:

All trapped rodents shall be recovered and disposed of by the contractor within a reasonable time limit as established by the Contracting Officer.

STORAGE OF PEST CONTROL MATERIALS:

No pest control materials or equipment shall be stored or kept at the Veterans Administration Center when the operator is not working without the express approval of the contracting officer’s designee.

REQUIRED CONTRACTOR REPORTING:

a. Contractor personnel will sign in at the beginning of their scheduled work shift and out at the end of their shift. This will be done at the Environmental Management Service’s office, building 1, ground floor. Upon signing in at the office, a current complaint list will be picked up for servicing at that time. Also, the contractor will pick up the log sheet, which identifies each area to be serviced, and will have a staff member in those areas sign after he has provided service, and return the sheet to EMS.

b. Following each visit and inspection of a building or grounds, the contractor shall leave a signed and dated notice in writing with the Contracting Officer’s designee stating the conditions found existing and the treatment rendered.

c. The contractor is responsible for supplying, completing and submitting all reports required or requested by federal, State, or local ordinances which pertain to any duties contained in the contract.

d. Contractor will be responsible for completing the daily log, VA form 10-9020 and VA form 10-9021 Quarterly Summary, of pest Control activities as required by revised prototype contract format: June, 1987, Integrated Pest Management Services. Quarterly summary on VA from 10-9021 must be submitted to Environmental Management Service no Later than the 5th workday during the months of January, April, July, and October.

CALL BACK REQUIREMENT:

For routine call back the contractor shall within 8 hours after receipt of notification by the Contracting Officer or the representative and at no additional charge to the Government, re-treat previously treated areas when inadequate control was obtained. For more critical areas listed in the contract the contractor shall respond 2 to 4 hours.

Care will be exercised by the contractor to insure no harm to humans, domestic animals or beneficial wildlife especially for outside pest control.

Should additional charges be required which are not covered by this contract, no work is to be performed without a purchase order from the Veterans Administration.

PEST CONTROL SCHEDULE

WEEKLY

GROUND FLOOR, BUILDING #1

* Entire Housekeeping Service Area- Room 147 *Recreation Lounge-Room 193 *Food Storage- Room 203 *Servomation- Room 154 *Nursing Home Care Unit- all but specified areas.

FIRST FLOOR

* Dietetic Service Kitchen Subsistence Storage, Room 1095 Trash Room on back dock- Room 1201 Housekeeping closets, Rooms 111 and 116 Corridor areas to the rear of Dietetic Service

SECOND FLOOR

Canteen Offices, Retail Store, and storeroom *Canteen Kitchen / Serving areas

*Day Care – Building 5

* To be between the hours of 7:00 and 8:00 A.M. (separate visit)

PEST CONTROL SCHEDULE

MONTHLY, FIRST WEEK OF MONTH

Engineering, Building 10, Offices / toilets Garage / Dog Kennel Boiler Room Incinerator Room Warehouse, Building 7 Supply Offices, Building 6 Research, Building 15 Regional Office, Building 13, utility rooms only Storage area at Building 6

MONTHLY, SECOND WEEK OF MONTH

GROUND FLOOR

Physical Therapy, Room 108 Female Locker Room / toilets, Rooms 121/ 125 Engineering equipment, Room 128 Soiled Linen Room 132 Pharmacy Room 135 or 139 Engineering equipment, Rooms 141, 142, 143, 144, 145 Morgue, Room 149 Chute Room 156 Female Locker Room 198 / 195

MONTHLY, THIRD WEEK OF MONTH

X-ray file, Room 2010 Housekeeping Closet, Room 2013

Outer Building #3 and #4 Fiscal Offices Human Resources Offices

1 East All areas 1 East – Clinic Area & OD Room Toilets