36C24418Q9652-001.docx

STATEMENT OF WORK FOR

MAINTENANCE, INSPECTION, AND TESTING OF THE ELECTRICAL POWER DISTRIBUTION SYSTEM AT

ERIE VA MEDICAL CENTER

135 EAST 38TH STREET

ERIE, PA

16504-1559

1. Introduction.

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components. These work items are referenced as "Maintenance and Testing" in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals -known as "Contractors" in this document, hereafter. Contractors who are contracted by Erie VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW.

C. This SOW describes the requirements to establish maintenance and testing reports.

2. Qualifications of Contractors.

A. Contractors shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician, and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

B. Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.

C. Contractors shall have safety trainings -either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S -Electrical, and the National Fire Protection Association (NFPA) 70E - Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work.

D. Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) International Electrical Testing Association, Inc. (NETA) - Maintenance and Testing Specifications.

7) Operating /Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the Erie VA Medical Center, or the equipment manufacturers.

E. Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

3. Summary of Work. Work items, definitions, and references shall comply with the latest edition of the NETA -Maintenance Testing Specifications. Below is a list of electrical equipment located in the Main Switchgear Building, Building 10 and Room EE 200 of Building l that shall be maintained, and tested in accordance with above stated standards Section D 1 thru 7: Attachments A,B and C inventory 81 pieces of equipment to be tested once every 3 years.

A. Switchgear and Switchboard Assemblies.

B. Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

C. Metal-Enclosed Busways.

D. Switches, Air, Low-Voltage. And Tie Breakers E. Switches, Air, Medium-Voltage, Metal-Enclosed.

F. Circuit Breakers, Air, Insulated-Case/ Molded-Case.

G. Circuit Breakers, Air, Low-Voltage Power.

H. Circuit Breakers, Air, Medium-Voltage.

I. Protective Relays, Mechanical, and Solid State.

J. Protective Relays, Microprocessor Based.

K. Grounding Systems.

L. Ground-fault Protection System M. Emergency Systems, Automatic Transfer Switches.

N. Battery Bank testing O. Infra-Red Scanning:

1) This work item must be done while the Electrical Power Distribution System is energized. Appropriate safety precautions must be taken before, during and after scanning the system:

2) Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers' specifications.

4. Summary of Work.

A. Provide complete written report of the work. Information shown in the report shall be as following:

1) Company’s name, address, telephone & FAX numbers

2) Name and signature of contractors who perform the maintenance and testing.

3) VA Work Contract Number, name and number of VA Contracting Officer.

4) Date and Time of work.

5) Copies of contractors' valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

7) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

8) Descriptions of work items.

9) Test data.

10) Reference materials such as equipment manufacturer's specifications, coordination study, etc.

11) Remarks on conditions of electrical equipment. List all deficiencies, if any.

12) Recommended corrective actions, if any.

B. Submit four (4) hard copies of the complete written report to VA Contracting Officer within seven (7) Calendar days of visit.

C. Submit four (4) hard copies of the complete written rep01i and one (1) CD-ROM of the electronic version of the report in Microsoft Word format to the Chief of Engineering Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text imp01i methods.

D. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer, and Chief of Engineering Service for immediate actions.

5. Privacy Training.

A. VA Privacy and Information Security Awareness Course must be completed by all contractors and subcontractor employees assigned to VA accounts prior to delivery of service and annually thereafter. Review the text version of the training modules and complete the certificates found at the end of the training modules.

B. The contractor shall provide to the VA COTR a copy of the completed training certificate(s).

6. Timeline of Work.

A. Scope of Work to be fully completed each year during the five-year period.

1) Furnish all labor, supervision, equipment, and supplies necessary for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all its components as described in the Statement of Work.

2) Base Period – 9/30/2018 through 9/29/2019 Electrical Power Maintenance and testing will test all devices on the T1A and T1B distribution in building 11. All devices are listed in attachment B. The total pieces of equipment are sixteen each. The breakdown is fourteen circuit breakers and two transformers.

3) Option 1- 9/30/2019 through 9/29/2020 Electrical Power Maintenance and testing will test all devices listed in attachment C for buildings 1, 8 and 12. Building 1 is electrical switchgear room EE200. There are 51 pieces of equipment in attachment C. The breakdown is 11 automatic transfer switches, 38 circuit breakers and 2 transformers.

4) Option 2- 9/30/2020 through 9/29/2021 Electrical Power maintenance and testing will test all devices in the Glenwood and Old French primary circuits 1247 volt in building 11 as well as 5 outside pad mounted oil filled transformers. There are 14 pieces of equipment listed on attachment A. The breakdown is 1 battery bank (92 cells), 8 medium voltage circuit breakers and 5 oil filled transformers.

5) Option 3 –9/30/2021 through 9/29/2022 Electrical Power Maintenance and testing will test all devices on the T1A and T1B distribution in building 11. All devices are listed in attachment B. The total pieces of equipment are sixteen each. The breakdown is fourteen circuit breakers and two transformers.

6) Option 4- 9/30/2022 through 9/29/2023 Electrical Power Maintenance and testing will test all devices listed in attachment C for buildings 1, 8 and 12. Building 1 is electrical switchgear room EE200. There are 51 pieces of equipment in attachment C. The breakdown is 11 automatic transfer switches, 38 circuit breakers and 2 transformers.