Source Sought Notice - 36C24227Q0104 - Chapel Carpet Removal .pdf

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14215

SOLICITATION NUMBER* 36C24227Q0104

RESPONSE DATE/TIME/ZONE 11-13-2026 15:30 EASTERN TIME, NEW YORK,

USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* S214

NAICS CODE* 561740

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

POINT OF CONTACT* Contract Specialist Jamie Boyar Jamie.Boyar@va.gov

PLACE OF PERFORMANCE

ADDRESS Northport VA Medical Center 79 Middleville Rd Building 40, First Floor, Chapel

Northport New York

POSTAL CODE 11768

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

SUBJECT* FY 27 Services | 1x | Chapel Carpet Removal | 632

DESCRIPTION

1. This is a Sources Sought Notice

a. The Government does not intend to award a contract on the basis of this Sources Sought

Notice

b. Although “proposal”, “offeror”, “contractor”, and “offeror” may be used in this Sources

Sought Notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

c. Any information received from a contractor in response to this Sources Sought Notice may be used in creating a solicitation. Any information which is marked with a statement, such as “proprietary” or “confidential”, intended to restrict distribution will not be distributed outside of the Government, except as required by law.

d. This Sources Sought Notice is issued by VISN 2 Contracting Office in Buffalo, NY for the purpose of collecting information about the removal and disposal of water-damaged, mold contaminated carpeting at the Northport VA Medical Center, located at 79 Middleville Rd, Building 40, First Floor, Chapel, Northport, NY 11768. The VA is seeking to provide for the requirement as of December 1, 2026, to establish a one-time service. The NAICS code identified for this requirement is 561740 – Carpet and Upholstery Cleaning Services with a Size Standard of $8.5 Million. The requirement is detailed in the Statement of Work section of this document.

2. Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performance these services, are encouraged to email a capability statement and full information to Jamie Boyar at Jamie.Boyar@va.gov.

i. Part of the purpose of this Sources Sought is to determine the viability of a set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUBZone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, SAM UEID number and address, point of contact and social-economic status.

ii. If a contractor is a Service-Disabled Veteran-owned Small Business (SDVOSB), a Veteran-owned Small Business (VOSB), or any other special category of contractors, then the contractor is responsible for providing documentation in support of this. The information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

The following information is required for determining procurement strategy and viability of sources:

Set aside requirements have limitations on subcontracting. This service is location in Northport, New York. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

If your intention is to subcontract work, what tasks will be performed by you as the prime contractor?

What tasks will require a subcontractor due to your inability to perform them within your company?

How many years’ experience does your company have in performing tasks of this nature, of this scope and complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity?

How many jobs of this nature, of this scope and this complexity have you performed in the past five years?

How many certified/licensed technicians does your company currently employ?

- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

- Contractors shall identify pertinent point of contract for their company, contract SAM UEID number for size standard and socioeconomic verification in SAM and SBA certification database (VetCert), as well as for any intended subcontractors.

- Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.

- Contractor shall supply documentation/proof of their ability to perform mold remediation in accordance with training/licenses from NYSDOL (New York Department of Labor)

- Contractor shall supply documentation/proof of their ability to perform this type of work in accordance with (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926.

- Contractor shall provide two (2) to three (3) instances of past experience which demonstrates that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs.

- Contractors shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable.

- Contractors shall include any relevant comments about the Attachment(s) is applicable.

- Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement, if applicable.

Below is the Limitation on Subcontracting – Certificate of Compliance Clause. Please complete this as part of your response.

852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

As prescribed in 819.7011(b), insert the following clause:

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE

FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

[Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract.

Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement.

The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal.

The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:_________________________

Printed Title of Signee: ____________________________

Signature: ____________________________________________

Date: _______________________

Company Name and Address:____________________________________________________

A.1 STATEMENT OF WORK

A.1.1 GENERAL

A. This firm-fixed price requirement is for the removal and disposal of water-damaged, mold contaminated carpeting at the Northport VA Medical Center, located at 79 Middleville Rd, Building 40, First Floor, Chapel, Northport, NY 11768.

B. The work area for the project includes the main Chapel Area with a rotating chancel (2,189 sq. ft.), a closet (40.7 sq. ft), the back Chapel (229.2 sq. ft), and a closet (5.1 sq. ft). The total project area is 2,459.4 sq. ft.

C. Contractor shall provide all required personnel, supervision, standard demolition tools, floor-protection materials, and debris-handling equipment.

D. Contractor shall be responsible for providing dedicated supervision to ensure field coordination, safety, quality control, daily communication, and project closeout.

E. Contractor shall be responsible for pew/bench relocation, carpet removal, debris handling, loading, cleanup, and all associated tasks.

F. Contractor shall carefully move, stage, and protect the existing wooden chapel pews/benches and loose furnishings as required to access the carpeted floor, including the mechanisms of the rotating platform.

G. Contractor shall protect adjacent stained-glass windows, finished woodwork, doors, walls, trim, and all other existing chapel finishes during the work.

H. Cut, roll, remove, and haul away the existing carpet and standard carpet padding throughout the chapel and adjoining/support areas shown in the drawing below in section B.2.4 Drawing.

I. Contractor shall remove loose flooring debris and scrape normal loose carpet adhesive/residue so that the exposed substrate is left broom clean and ready for evaluation by the VA or its flooring contractor.

J. Contractor shall Provide dumpster/container service, including delivery, placement coordination, pickup, transportation, disposal fees, and lawful offsite disposal of nonhazardous project debris.

K. Contractor shall maintain daily housekeeping and perform final broom cleaning of all affected work areas.

L. No flammable liquids shall be stored or used in the medical center.

M. Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction, upon completion of project permits will be returned to COR for filing as appropriate.

N. Contractor shall take all necessary precautions to prevent accidental operation of any existing smoke detectors or sprinkler heads.

A.1.2 CERTIFICATIONS

A. Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers’ health and safety.

B. The Federal, State and local legal requirements regarding workers’ health and safety include, but are not limited to; Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926.

C. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthy working conditions for its employees.

D. Contractor shall perform the work in a manner consistent with the area security and fire safety regulations, especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants.

E. Personnel assigned to the task shall have experience in mold remediation with contractor training/licenses from NYSDOL (New York Department of Labor)

A.1.3 SCHEDULE

A. All onsite work shall be scheduled in advance with COR.

B. All work shall be coordinated around an operational medical center to minimize impact on patient care.

C. Contractor shall coordinate access, work sequence, staging, and the approved debris-removal route with a Northport VAMC representative.

D. All onsite work shall be performed Monday through Friday between the hours of 7:00am and 3:30PM.

E. Mentioned below are Federal Holidays observed by the facility and the Contractor shall not expect access to the VA Facility or VA employees on these dates unless notified otherwise by the VAMC POC. Services are not to be scheduled on these days:

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas *To include any other day the President declares as a Federal Holiday.

Sources Sought Notice

*= Required Field Sources Sought Notice

A.1.4 DRAWING

A.1 STATEMENT OF WORK