36C24227Q0051.docx

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Natalie Acevedo natalie.acevedo@va.gov

PLACE OF PERFORMANCE

East Orange and Lyons Campuses

385 Tremont Ave

East Orange NJ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set aside for Total Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5 Million.

The FSC/PSC is J045.

The NCO 2, 130 West Kingsbridge Road, Bronx NY 10468 is seeking Petroleum Bulk Storage Tank Maintenance. See the attached SOW for full details of services at New Jersey VA Healthcare System, East Orange and Lyons Campuses.

All interested companies shall provide quotations for the following:

Supplies/Services:

SEE PRICE/ COST SCHEDULE ATTACHED

The purchase order period of performance is:

Base Year: 12/1/2026 – 11/30/2027

Option Year 1: 12/1/2026 – 11/30/2028

Option Year 2: 12/1/2028 – 11/30/2029

Option Year 3: 12/1/2029 – 11/30/2030

Option Year 4: 12/1/2030 – 11/30/2031

Place of Performance/Place of Delivery

385 Tremont Ave, East Orange, NJ

151 Knollcroft Rd, Lyons, NJ

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (SEP 2023) (DEVIATION OCT 2025)

(b)(1) The North American Industry Classification System (NAICS) code for this acquisition is 811310.

(2) The small business size standard is $12.5 Million.

(c) Representations.

(ii) It [ ] is, [ ] is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _________________.]

(2) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [ ] is, [ ] is not, a women-owned small disadvantaged business concern.

(3) Women-owned small business (WOSB) joint venture eligible under the WOSB Program. The offeror represents as part of its offer that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _________________.]

(4) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents as part of its offer that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _________________.]

(5) SDVOSB joint venture eligible under the SDVOSB Program. [Complete only if the offeror is certified as a SDVOSB concern.] The offeror represents as part of its offer that it [ ] is, [ ] is not a SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _________________.]

(6) HUBZone joint venture eligible under the HUBZone Program. [Complete only if the offeror is a HUBZone small business concern.] The offeror represents, as part of its offer, that it [ ] is, [ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _________________.] Each HUBZone small business concern participating in the HUBZone joint venture must be certified as a HUBZone concern.

52.233-2 Service of Protest (SEP 2006) (DEVIATION NOV 2025).

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Contracting Officer, Natalie Acevedo

Hand-Carried Address:

Department of Veterans Affairs, James J. Peters VA Medical Center, Network Acquisition & Logistics(10N3NAL) 130 West Kingsbridge Road, Bronx, NY 10468-3904

Mailing Address:

Department of Veterans Affairs, James J. Peters VA Medical Center, Network Contracting Office 2 130 st Kingsbridge Road, Bronx, NY 10468-3904

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VA Acquisition Regulation (VAAR) Acquisition Regulation (48 CFR Chapter 8 provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

Invoices:

a. Invoices shall be submitted in arrears: Upon Job Completion, annually.

b. All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests http://www.tungsten-network.com/US/en/veterans-affairs/ Vendor e-Invoice Set-up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below.

All quoters shall submit the following: A technical quotation demonstrating the ability to meet the SOW requirements;

All quotes shall be sent to the Natalie Acevedo, Natalie.Acevedo@va.gov.

VOLUME 1 – FACTOR 1: TECHNICAL CAPABILITY

a. Technical Capability: Technical capability is defined as the vendor’s ability to satisfy the solicitation’s requirements, providing the highest quality service to VA New Jersey Health Care System (VANJHCS) facilities. Vendor shall provide a maximum 15-page capability statement demonstrating their ability to meet all the requirements of the Statement of Work (SOW). Vendor shall provide a petroleum bulk storage tank maintenance plan.

b. Understanding of the Requirement: Vendor shall submit a proposal that demonstrates its understanding of the requirement in accordance with the Statement of Work (SOW) and the extent to which potential risks are identified and mitigated. A copy and paste of the SOW is not sufficient. The vendor must demonstrate that it is a contractor regularly engaged in the field of Petroleum Bulk Storage Tank and Responding to Emergency Situations, such as oil spills. Being dependent upon an ostensible subcontractor will be considered as a high-risk factor in evaluation.

c. Contractor Experience: The vendor shall provide 3-5 instances of past experiences performing work similar in nature, scope, complexity, and size to that which will be supplied under the prospective contract contemplated by this solicitation. If the vendor does not have work of this complexity and size, then the vendor shall provide up to 3 instances of experience of lesser complexity or magnitude to that required. Having no experience with work of similar nature will be considered a high-risk factor in evaluation.

d. Licensing/Certifications: Vendor shall provide proof of its NJ License and Certification: Vendor shall provide proof that all employees under the contract, including service technicians, and drivers/transporters under this requirement are licensed or certified to handle petroleum bulk storage tank under all Federal {U.S. Environmental Protection Agency (EPA); US Occupational Safety and Health Agency (OSHA)}, State {New Jersey Department of Environmental Protection (DEP)} laws, policies, regulations, and guidelines. Offeror shall provide proof that the offeror is licensed to conduct business as NJDEP UST Certification in New Jersey. At least one of the vendor’s employees must have completed the NJDEP UST Training for Class A/B Operators (Rutgers University) and passed the ICC exam. If the offeror does not possess these licenses/certifications themselves and rely heavily upon an ostensible subcontractor to hold the licenses/certificates this will be considered a high-risk factor in evaluation.

Required Licenses and Certifications (at a minimum):

· The company must be listed as a NJDEP Certified UST Firms. The company must hold the following certifications:

· Closure

· Installation-Entire UST System

· Subsurface Evaluation

· Tank Testing

· Company employee(s) who hold NJDEP UST License Class A/B Operator.

· Company employee(s) is certified by OMNTEC Advanced Tank Monitoring & Leak Detection.

· Company employee(s) is certified by Veeder-Root to be a Veeder-Root ATG Technician.

Please note that certifications and licenses must be submitted with quote as evidence.

e. Bond and Liability Insurance Certificate: Offerors shall provide one (1) copy of offeror’s Liability Insurance Certificate (Shall be provided at time of offer submission)

VOLUME 2 – FACTOR 2: PAST PERFORMANCE

a. Offerors shall submit two (2) relevant and recent past performance references of different contracts and/or projects that occurred in the public or private sector. Relevant past performance is defined as performance that is the same or similar in scope to the services being sought. Recent past performance is defined as performance that is occurring or ended within the last three (3) years.

Offerors shall provide a Past Performance Questionnaire to the references serviced. References must independently complete, sign and date the questionnaire. References shall email completed questionnaires directly to Contract Specialist, Natalie Acevedo at Natalie.Acevedo@va.gov by the specified due date of this solicitation.

VOLUME 3 – FACTOR 3 PRICE

a. Offerors shall provide a complete Price/Cost schedule to be considered for award. If there is no cost for a CLIN, enter $0.00 as the unit cost. Offers that do not include pricing for all CLINs, in all performance periods, will be considered incomplete and removed from any further consideration. Offerors shall ensure that all pricing is calculated accurately. Any errors in pricing calculations may result in rejection of the offer or require correction at no additional cost to the Government.

2. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

Award MAY be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Award will be made to the quoter whose quotation represents the best value to the Government, considering price and the non-price factors identified in this solicitation.

Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Evaluation factors other than price when combined are approximately equal to price.

The following are the decision factors:

a. Technical Capability - The Government will assess the Contractor’s ability to demonstrate a clear understanding of the services required and its ability to perform the work adequately and satisfactorily in accordance with the Statement of Work and the extent to which potential risks are identified and mitigated, its qualified key personnel, quality control program, and past experience. Certifications, if applicable, will be evaluated on an acceptable/unacceptable basis to ensure compliance with applicable industry standards. Having no past experience with work of similar nature will be considered a high-risk factor in evaluation. The offeror must demonstrate that it is a contractor regularly engaged in the field of Petroleum Bulk Storage Tank services. Being dependent upon an ostensible subcontractor will be considered as a high-risk factor in evaluation.

b. Past Performance – The Government will assess the relative risks associated with a contractor’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the past performance records. The Government may also consider other relevant information when evaluating an offeror’s past/present performance obtained from other federal agency web sites, i.e., the Contractor Performance Assessment Reporting System (CPARS), etc. The Government reserves the right to consider past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement provided by the offeror, as well as information obtained from any other sources, to establish a past performance rating. A proposal containing no relevant past performance shall have past performance evaluated as “neutral”.

c. Price - The Government will evaluate offers for award purposes based on the pricing for all options to the total price for the basic requirement. The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether it is realistic for the work to be performed, reflects a clear understanding of the requirements and is consistent with the offeror’s technical proposal. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt. Offerors shall ensure that all pricing is calculated accurately. Any errors on pricing calculations may result in rejection of the offer or require correction at no additional cost to the Government.

Options will be evaluated at time of award.

For purposes of award, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

3. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

4. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023) (DEVIATION OCT 2025).

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES.

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

CL120 Supplemental Insurance Requirements.

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers’ liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

52.217-8 Option to Extend Services (NOV 1999)

· The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

· (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

· (b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

· (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014).

· This Statement is for Information Only:

· It is not a Wage Determination

WD 2015-4187, Rev. 37

52.252-2 Clauses Incorporated by Reference (FEB 1998).

· This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

· https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR)

· http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.252-6 Authorized Deviations in Clauses (NOV 2020).

· The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

· The use in this solicitation or contract of any VA Acquisition Regulation (VAAR) and 48 CFR Chapter 8 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

852.204-72 Personnel Vetting and Credentialing (MAR 2026).

· (c) Risk and Sensitivity Levels.

· Tier 1/Low Risk: 23311 Fuel Distribution System Mechanic

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Questions regarding this solicitation shall be submitted in writing by e-mail to Contract Specialist Natalie Acevedo at NATALIE.ACEVEDO@VA.GOV no later than November 2, 2026, at 10:00 AM Eastern Time (ET). No phone calls will be accepted.

Quotes submittal due date is no later than November 9,2026 by 10:00 AM Eastern Time (ET) via email to Natalie Acevedo at NATALIE.ACEVEDO@VA.GOV.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c).

Point of Contact Contract Specialist: Natalie Acevedo E-mail: NATALIE.ACEVEDO@VA.GOV See attached document: Petroleum Bulk Storage Tank Maintenance SOW.

See attached document: SCHEDULE.

See attached document: Service Contract Act WD - 2015-4209.

See attached document: Service Contract Act WD - 2015-4211.

See attached document: NARA RM Contract Language v2024 -Records Management Language for Contracts.

See attached document: PAST PERFORMANCE QUESTIONNAIRE- 36C24227Q0051.

Effective Date: 01/15/2026 Revision: 03