EXHIBIT B-Sample Transmittal Letter for Past Performance Evaluation Questionnaire.docx

This is a sample transmittal letter template for soliciting past performance evaluation questionnaires from reference clients. The letter instructs firms to send the attached questionnaire to their listed references to gather candid feedback on work previously performed for those clients. Responses should be returned to Michael.Spivack@va.gov rather than to the submitting company, with email identified as the preferred submission method. The letter emphasizes that while responses may be released to the offeror, the names of respondents will be kept confidential in accordance with FAR 15.306(e)(4), and that only one response per office is required.

This template is associated with a Department of Veterans Affairs pre-solicitation (36C24226R0096) for an Architect-Engineering firm to evaluate the remaining structural life of the Syracuse VA Medical Center's 990-stall parking garage and recommend repair solutions to extend its life to 2040. This is a 100% small business set-aside with a NAICS code of 541310 (Architecture Services) and a $25.5 million size standard. The anticipated contract award date is on or before September 30, 2026. Qualifications (SF 330) are due July 23, 2026, at 10:00 EST. Firms must be registered in SAM and must identify all subcontractors, consultants, and the percentage of work to be performed by small business concerns to avoid being marked nonresponsive.