SOW Connect Force Main to County Sewer - update 11-13-25.pdf

SCOPE OF WORK

Project No. 528A5-22-507

Design Connect Force Main to County Sewer

Canandaigua, VA Medical Center, 400 Fort Hill Avenue

Canandaigua, NY 14424

The general scope of this project is to provide AE design services for Connecting the force main sewer of the VA Medical Center to County Sewer project.

The Work includes:

- Design a new lift station to be located at the Baseball Field on County Road 4 based on the design manual attached.

- Connect the VA gravity main from the manhole at the north end of Brushwood Lane to the new lift station located, bypassing the existing wastewater treatment plant (WWTP).

- Connect the new lift station to the County sewer at the tie point specified by the County near

Oliver Street.

- Provide the decommissioning of the existing wastewater treatment plant (WWTP) and outfall from existing plant, must be in accordance with all applicable DEC codes.

- Provide a clear outline of the new system and the location of the new lift station for the County's maintenance following construction.

- The design must show details of electrical requirements for the new lift station and backup generator.

- The design must show abandoning of old lines and decommissioning of old WWTP.

- Develop a phasing plan that ensures the wastewater treatment plant (WWTP) remains operational until the connection to the new lift station is completed by Ontario County. This process may necessitate considerable coordination with Ontario County, Town of Canandaigua, City of

Canandaigua, Railroad, and State jurisdictions.

- Provide a detailed asbestos and lead survey to construct an NFPA/Life Safety Code and an all-building code compliant project, if applicable.

All designs will follow, but not be limited to, VA Space Planning Specifications, in conjunction with the

VA Master specifications as outlined in VA Handbook 7610. The design will be completed in a manner that the estimated construction cost is within the VA budget of $3.7 million.

EXISTING CONDITIONS

The Canandaigua VAMC is a campus style facility with many (more than 30) buildings located on over

150 acres. Many of the facility buildings are included on the historic register, and where necessary the renovations will comply with the requirements of the NYS SHPO.

A/E SCOPE OF SERVICES

1. Provide investigative and schematic design services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required to construct the new lift station design and connect the VA sewer to the Ontario County sewer, and decommissioning of the existing WWTP. Services will include all Site/Civil, Electrical, or other

Engineering work associated with this project. Provide for necessary additions and relocations of all utilities to support the project and operations outside the construction area. All aspects of the design must adhere to the design manuals posted on the VA technical information library (see below).

2. Provide contract specifications utilizing as a template the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Canandaigua VAMC electronically by email or on ACC. All edited specifications shall be edited to the specified project and have all impertinent specs and information removed. The designer shall provide to the VAMC a comprehensive electronic spreadsheet listing, by specification, all required submittals for the project for use as a submittal log. The designer shall use a submittal exchange system to be used during construction and remain active for 2 years after construction is complete.

3. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. This should include an identified number of visits included in the proposal. The VA shall provide access to hardcopy files of existing drawings, and the AE shall conduct all searches of these files for any required reference materials to support design efforts.

4. Assess the intent and scope of this project and work with the Medical Center staff and Ontario

County to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Canandaigua Engineering Service, VA Network 2, or any other government comments.

5. The design must, at a minimum, be in accordance with all applicable codes indicated in the

Department of Veterans Affairs (VA) Design Manuals and VA Publications (Master Construction

Specifications, Construction Standards, National Fire Protection Association (NFPA), Underwriters Laboratory, International Building Code IBC 2003, NFPA and National Electric

Code (NEC), building codes and standards, and VA Information Security Handbook 6500.6, etc.).

6. The invoicing and payments will be based on the percentage of the project's actual design progress.

7. A/E Design Deliverables: The deliverables below are required:

DESIGN:

Conceptual (10%)

a. Initial sites visit to become familiar with VA Facilities personnel, the site and site conditions.

b. Concept design and recommendations defining the design approach.

c. Confirm design approach, deliverables, and schedule.

http://www.cfm.va.gov/TIL/

Design Development (30%)

a. Site investigation and surveys. Include written description of identified site obstructions and plans for joining to old work.

b. Schematic Design Plans to include at minimum lift station new sewer system layout, pipes and pumps size, sewer elevation, connections point, proposed electrical system, electrical equipment, and load calculation.

c. Meetings as required. At a minimum, AE shall hold separate meetings independently with stakeholders for input/requirements (trades, IT/EMS/end user).

d. Analysis of subject utility services.

e. Schematic level cost estimate for budget check.

f. Environmental Quality Review.

g. Specification, Table of Contents with red line.

Mid-Design (60%)

a. Advanced design and architectural/engineering planning.

b. 60% Drawings of existing subject utilities include at minimum:

• Design calculation.

• Civil and structural plans.

• Demolition plan.

• Electrical power layout drawing, generator requirement, pad mounted transformer if needed.

• Grading and drainage plan.

• Force main plan, alignment and profile.

• Complete wet well plan.

• Repair and Replacement draft drawings.

• Phasing plane.

c. Draft Red line specifications.

d. Preliminary cost estimate, schedule of submittals.

e. Site survey reports and analysis.

f. Response to previous submittal review comments.

Un-Reviewed Final Design (90%)

a. Complete submittal of design drawings, specifications, and County permit applicable and cost estimate for final review.

b. Prior to the submission of the un-reviewed final drawings and specifications, the Project # 528A5-22-507 the Architect–Engineer shall conduct a narrative walk-thru with the COR and identified VA staff for each of the trades included in the project to demonstrate that the work shown on the drawings can be physically constructed as depicted. The trades shall include, but not be limited to, Civil, Architectural, structural, Electrical, Communications, Security, and Mechanical. The designer for each trade shall be present at the walk-through which will encompass all the physical areas affected by the project. Upon completion of the walk-thru, the VA will give directions to the

Architect-Engineer whether the design may proceed to completion as shown or whether some re-design is necessary. The walk-throw shall be scheduled by the Architect-Engineer in a manner that will allow corrections before the un-reviewed final submission due date. Required corrections will not excuse the Architect Engineer from submitting the un-reviewed final drawings and specifications on time.

c. Response to previous submittal review comments.

Unstamped Design (100%)

a. Submittal of final, unstamped, design drawings, specifications, including material submittal listing, finish schedule and final cost estimate.

b. Response to previous submittal review comments.

Final Design (100%)

a. Submittal of final design drawings, specifications, including material submittal listing, finish schedule and final cost estimate.

b. Final design drawings shall be prepared in both pdf and CAD format. Final specifications shall be prepared in both .pdf and Word format.

c. Response to previous submittal review comments.

CONSTRUCTION PERIOD SERVICES:

During Bidding:

a. Provide bidding assistance and evaluation.

b. Provide expeditious written clarifications to questions (RFI) about the specifications and drawings that are submitted by prospective bidders and/or offerors prior to submission of offers. Written responses shall be prepared and forwarded to the VA Contracting Officer and COR and not to the bidder/offeror.

8. Design Review and Completion Schedule: Deliver each identified submittal to the COR on or before the date specified below:

a. Deliver Conceptual plan [10% complete] 30 days after the contract is awarded.

b. VA review for [10% complete] 20 days…50 days after the contract awarded.

c. Deliver Design Development [30% complete] 35 days...85 days after the contract awarded.

d. VA/County review for [30% complete] 50 days ...135 days after the contract awarded.

e. Deliver Mid-Design [60% complete] 60 days...195 days after the contract awarded.

f. VA/County review for [60% complete] 60 days …255 days after the contract awarded.

g. Deliver Un Reviewed Final Design [90% complete] 40 days ...295 days after the contract awarded.

h. VA / County review for [90% complete]/Narrative walkthrough 50 days

…345 days after the contract awarded.

i. Deliver Final Design (100%) 30 days….375 Days to complete.

8. Design Deliverables: The A/E will provide (5) full-size drawing copies, (1) half-size drawing copies, and electronic and bound paper copy of all documents at each review stage.

9. Provide an electronic set and (5) set of drawings stamped and signed by a Professional Engineer, specifications, and cost estimates at final design submission. Electronic set at 100% final stage is to be provided in both PDF and AutoCAD 2020 formats.

10. Provide an independent analysis to locate any underground or hidden utilities for inclusion in design, if necessary, to confirm viability of planned excavation or demolition or to support design needs. Such analysis may include ground penetrating radar, review of existing VA documentation and drawings by the AE, or other viable options to verify these utilities.

11. Provide a detailed material/labor cost estimate for construction of this project at the 100% review stage, in RS Means format. Submit editable excel document.

12. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary.

13. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner.

14. Create a list of all items required to be submitted on by the project specifications as part of the final design documents at 100% submission. The list shall be organized by specification number, followed by the name of the item to be submitted on by specification.

15. Provide expeditious responses to all design/conflict questions encountered during the construction term.

CONSTRUCTION:

Construction Phase

a. Provide a minimum of 2 on-site inspections for critical testing required by specifications.

b. The Architect-Engineer is expected to be available within 48 hours after the

VA requests a site visit. Submit cost per additional on-site inspection.

c. Provide contractor shop drawing and material submittal review, recommendation, and approval evaluation for the Contracting Officer’s

Technical Representative.

d. Provide written clarifications to questions (RFI) about the specifications, drawings, and site conditions. Provide bulletins for omissions.

e. Provide review and evaluation of contractor’s fee proposals and contract changes to the Contracting Officer and the Contracting Officer’s Technical

Representative as required.

f. In-process field inspection of critical testing required by specifications.

g. Final inspection and final punch list.

h. Upon completion of the project, provide two full sizes of stamped as-built drawings, as well as a complete set in PDF and AutoCAD 2020 formats.

AUTODESK BUILD CONSTRUCTION MANAGMENT PLATFORM.

The contractor is responsible for completing and completing the following Requirements:

a. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build

Construction management platform, also called Autodesk Construction

Cloud (ACC). Access to the platform and training portal will be provided by

VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring

Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

b. The contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and Productivity NOW eLearning Site to project VA COR NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples:

Project manager, sub- contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

• Full Name

• Company Name

• mail Address

• Email Address

• Role/Position on the project (i.e., Project manager, site super)

4. Upon granting access, staff shall complete required ACC training through the Productivity NOW platform within 12 Calendar days.

5. Upon successful completion of the training, the contractor shall submit certificates of completion to COR NLT 2 business days.

c. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. The contractor shall complete ACC training within that period.

d. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

e. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in the contract amount provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

f. The contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform. The contractor shall request termination of access, replacement of personnel and/or any other action that might impact on the contractor’s ability to maintain the required utilization of the platform.

g. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.