36C24226R0021 0002.docx

Modification to a Previous Notice Modification to a Previous Notice

GENERAL INFORMATION

BASE NOTICE TYPE

Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

POINT OF CONTACT*

Contracting Officer Idalia Algarin idalia.algarin@va.gov 716-862-7461 x 22395

PLACE OF PERFORMANCE

400 Fort Hill Avenue

Canandaigua NY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project 58A5-22-507 Project Design Connect Force Main to County Sewer at the Canandaigua VA Medical Center, 40 Fort Hill Avenue, Canandaigua, NY 14424. This Project will provide for professional design services including site investigation, assessment, and the preparation of a complete construction document package for the replacement and reconfiguration of domestic hot water systems.

This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541330 and small business size standard of $16.5 Million. Magnitude of Construction is between $1,000,000.00 and $5,000,000.00. This is a 100% Service-Disabled Veteran Owned Small Business Set Aside. The anticipated award date of the proposed A-E Contract is on or before January 31, 2026. Potential contractors must be registered in SAM (www.sam.gov ) and are visible/verified/certified as SDVOSB in Dynamic Small Business Search (https://dsbs.sba.gov/search/dsp_dsbs.cfm) at time of submission of their qualifications in order to be considered for an award.

In order to assure compliance with VAAR clauses, 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (NOV 2022) and 852.219-73 VA Notice to Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses (NOV 2022), all firms submitting a SF 330 for this notice are required to indicate what percentage of the cost of contract performance will be expended on the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other consultant/subcontractor or otherwise used small or large business entity(s). Any consultant/subcontractor or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e., SDVOSB, VOSB, 8(a), small, large, etc.). Failure to provide this information will deem the firm’s SF 330 submittal as nonresponsive and preclude further evaluation

All A/E firms are advised that in accordance with VAAR 836.606-71 the total cost of the production and delivery of designs, plans, drawings and specifications shall not exceed six (6) percent of the estimate cost of construction. Other A-E fees are not included in the six (6) percent. Additionally, FAR Clause 52.236-22 (c) - Design Within Funding Limitation, will be applicable to this procurement action.

SCOPE OF SERVICE REQUIRED

Project no. 528A5-22-507: A/E Design Connect Force Main to County Sewer

LOCATION

Canandaigua VAMC, 400 Fort Hill Avenue Canandaigua, NY 14424

COST RANGE

Estimated Construction Cost Range: Between $1,000,000 and $5,000,000.

TYPE OF CONTRACT CONTEMPLATED

The Department of Veterans Affairs is contemplating awarding a firm fixed price contract.

DESIGN COMPLETION PERIOD: The Department of Veterans Affairs requires design and contract support services. The A/E shall deliver 100% bid documents in 375 calendar days from the Notice to Proceed (NTP).

SITE VISIT: There is a site visit schedule for Tuesday, December 3, 2025, at 10:00 am at the Canandaigua VAMC, 400 Fort Hill Avenue, Canandaigua, NY 14424, Bldg. 118, Room 56

SELECTION CRITERIA DESCRIPTIONS

The selection criteria descriptions are provided below.

(1) PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES.

Provide resumes for all proposed key personnel who will specifically serve for this project only. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G Include specific experience and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm). The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.

(2) SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

Specialized experience and technical competence required for this specific project, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract regarding:

i. Experience with design of inpatient medical care facilities.

ii. Experience with specialized lift station wastewater treatment plant design, including electrical, mechanical systems and civil work for healthcare facilities.

iii. Experience in developing a phased project plan, coordinating with multiple Government stakeholders as we addressing in this project VAMC and County level.

iv. Experience in providing post construction award services (shop drawing review, as-built drawing and Quality Assurance Plan (QAP) preparation, construction inspection services, and Operating and Maintenance Manuals).

v. Experience with government designs and construction.

vi. Experience with extensive site survey skills

Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above and the scope of work of the project. Example projects shall note project’s square footage. All projects provided in the SF-330 must be completed by office/branch/regional office/individual team members proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 “Firms from Section C Involved in this Project,” block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicated the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above.

Examples of project work submitted that do not conform to this requirement will not be evaluated.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower.

All information for Criterion 1 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 1.

(3) CAPACITY

This factor evaluates the ability of the firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriads of design projects in the required time.

The general workload and staffing capacity of the design office will be evaluated.

i. List current projects with a design fee of greater than $20,000 being designed in the firm’s office.

ii. Indicate the firm’s present workload and its availability of the project team (including sub-consultants) for the specified contract performance period.

iii. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates

(4) PAST PERFORMANCE: VISN2 will evaluate past performance on recent and relevant contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm.

i. Recent is defined as performance occurring within 5 years of the date of this Sources Sought, except those ongoing projects must have begun no less than one (1) year prior to the issuance of this Sources Sought.

ii. Relevancy is defined as performance of work on projects that are similar in scope within a VA hospital setting in relation to the type of projects anticipated under the resultant contracts.

iii. Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client’s point of contact. Completed PPQs should be submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 2 Attn: Amanda Baumler via email at amanda.baumler@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

(5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project

iv. To be rated “ACCEPTABLE” for this evaluation factor, the A/E firm must be within 450 miles from the prime contractor’s main office or official satellite office to the Canandaigua, NY VAMC, 400 Fort Hill, Canandaigua, NY 14424.

v. This distance is determined according to http://maps.google.com/

vi. This factor evaluates the distance the AE firm's design office or official satellite office(s) from the location of work (VA Medical Center). Please provide the address (es) and distance of your closest office to the address listed in iv. above.

Indicate firms/teams’ location, including main offices, branch office and any subconsultants’ offices and demonstrate how this will be advantageous to the Government.

(6) The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

(7) Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

(8) EXPERIENCE Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

Offerors shall submit evidence of individuals experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF-330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.

(9) CLAIMS - Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years.

Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. The SF-330 shall contain a statement affirming that there are no records of significant claims because of improper or incomplete architectural and engineering services.

PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL nine (9) evaluation factors above in order to rank as qualified and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications.

LIMITATIONS

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC 2009)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and

(iv) The business has been verified for ownership and control and is so listed in the Small Business Pages database, (SBA’s Small Business Search);

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for:

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns.

(2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns.

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if –

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement.

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.

(4) The joint venture meets the requirements of 13 CFR 125.15(b).

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

SUBMISSION REQUIREMENTS:

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award due to noncompliance with the submission requirements.

EMAIL SUBMISSION REQUIREMENTS Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) to idalia,algarin@va.gov no later than 11AM, Eastern Standard Time (EST) on December 19, 2025. Submittals received after the date and time identified will not be considered. The submittal will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. All SF 330 submissions shall be clearly indicated in subject line, displaying the solicitation number and project number and title (abbreviated and shortened is okay). Submission is to be no more than a total of fifty (50) pages; size of emails is not to exceed 10 megabytes (MB). If more than one email is sent, please number emails in subject line as 1 of 2, 2 of 2 etc.

All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:

1. Cover Page with Solicitation Number, Project Number and Title

2. Table of Contents

3. Copy of valid state registration for each lead designer

4. Copy of current https://veterans.certify.sba.gov/ SDVOSB/VOSB certification

5. DUNS Number

6. Cage Code

7. Tax ID number

8. Email address and Phone number (including the area code) of the Primary Point of Contact.

See attached document: 528A5-22-507 SOW – A/E DESIGN CONNECT MAIN TO COUNTY SEWER - CAN.

There has been RFIs submitted for this procurement. See attached, RFIs, documents responding to the RFIs and Past Performance questionnaire.

See attached document: Past Performance Questionnaire.

See attached document: 528A5-22-507 Design Connect Forc Main to County Sewer- RFIs.

See attached document: FINAL_OCDPW_Pump Station Design Manual_2025-06-30.

See attached document: Screenshot 2025-12-09 184348.

Modification to a Previous Notice image1.emf

Adobe Acrobat Document

SCOPE OF WORK

Project No. 528A5-22-507

Design Connect Force Main to County Sewer

Canandaigua, VA Medical Center, 400 Fort Hill Avenue

Canandaigua, NY 14424

The general scope of this project is to provide AE design services for Connecting the force main sewer of the VA Medical Center to County Sewer project.

The Work includes:

- Design a new lift station to be located at the Baseball Field on County Road 4 based on the design manual attached.

- Connect the VA gravity main from the manhole at the north end of Brushwood Lane to the new lift station located, bypassing the existing wastewater treatment plant (WWTP).

- Connect the new lift station to the County sewer at the tie point specified by the County near

Oliver Street.

- Provide the decommissioning of the existing wastewater treatment plant (WWTP) and outfall from existing plant, must be in accordance with all applicable DEC codes.

- Provide a clear outline of the new system and the location of the new lift station for the County's maintenance following construction.

- The design must show details of electrical requirements for the new lift station and backup generator.

- The design must show abandoning of old lines and decommissioning of old WWTP.

- Develop a phasing plan that ensures the wastewater treatment plant (WWTP) remains operational until the connection to the new lift station is completed by Ontario County. This process may necessitate considerable coordination with Ontario County, Town of Canandaigua, City of

Canandaigua, Railroad, and State jurisdictions.

- Provide a detailed asbestos and lead survey to construct an NFPA/Life Safety Code and an all-building code compliant project, if applicable.

All designs will follow, but not be limited to, VA Space Planning Specifications, in conjunction with the

VA Master specifications as outlined in VA Handbook 7610. The design will be completed in a manner that the estimated construction cost is within the VA budget of $3.7 million.

EXISTING CONDITIONS

The Canandaigua VAMC is a campus style facility with many (more than 30) buildings located on over

150 acres. Many of the facility buildings are included on the historic register, and where necessary the renovations will comply with the requirements of the NYS SHPO.

A/E SCOPE OF SERVICES

1. Provide investigative and schematic design services, construction documents, working drawings, specifications, cost estimate, shop drawing review and construction period services as required to construct the new lift station design and connect the VA sewer to the Ontario County sewer, and decommissioning of the existing WWTP. Services will include all Site/Civil, Electrical, or other

Engineering work associated with this project. Provide for necessary additions and relocations of all utilities to support the project and operations outside the construction area. All aspects of the design must adhere to the design manuals posted on the VA technical information library (see below).

2. Provide contract specifications utilizing as a template the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Canandaigua VAMC electronically by email or on ACC. All edited specifications shall be edited to the specified project and have all impertinent specs and information removed. The designer shall provide to the VAMC a comprehensive electronic spreadsheet listing, by specification, all required submittals for the project for use as a submittal log. The designer shall use a submittal exchange system to be used during construction and remain active for 2 years after construction is complete.

3. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. This should include an identified number of visits included in the proposal. The VA shall provide access to hardcopy files of existing drawings, and the AE shall conduct all searches of these files for any required reference materials to support design efforts.

4. Assess the intent and scope of this project and work with the Medical Center staff and Ontario

County to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Canandaigua Engineering Service, VA Network 2, or any other government comments.

5. The design must, at a minimum, be in accordance with all applicable codes indicated in the

Department of Veterans Affairs (VA) Design Manuals and VA Publications (Master Construction

Specifications, Construction Standards, National Fire Protection Association (NFPA), Underwriters Laboratory, International Building Code IBC 2003, NFPA and National Electric

Code (NEC), building codes and standards, and VA Information Security Handbook 6500.6, etc.).

6. The invoicing and payments will be based on the percentage of the project's actual design progress.

7. A/E Design Deliverables: The deliverables below are required:

DESIGN:

Conceptual (10%)

a. Initial sites visit to become familiar with VA Facilities personnel, the site and site conditions.

b. Concept design and recommendations defining the design approach.

c. Confirm design approach, deliverables, and schedule.

http://www.cfm.va.gov/TIL/

Design Development (30%)

a. Site investigation and surveys. Include written description of identified site obstructions and plans for joining to old work.

b. Schematic Design Plans to include at minimum lift station new sewer system layout, pipes and pumps size, sewer elevation, connections point, proposed electrical system, electrical equipment, and load calculation.

c. Meetings as required. At a minimum, AE shall hold separate meetings independently with stakeholders for input/requirements (trades, IT/EMS/end user).

d. Analysis of subject utility services.

e. Schematic level cost estimate for budget check.

f. Environmental Quality Review.

g. Specification, Table of Contents with red line.

Mid-Design (60%)

a. Advanced design and architectural/engineering planning.

b. 60% Drawings of existing subject utilities include at minimum:

• Design calculation.

• Civil and structural plans.

• Demolition plan.

• Electrical power layout drawing, generator requirement, pad mounted transformer if needed.

• Grading and drainage plan.

• Force main plan, alignment and profile.

• Complete wet well plan.

• Repair and Replacement draft drawings.

• Phasing plane.

c. Draft Red line specifications.

d. Preliminary cost estimate, schedule of submittals.

e. Site survey reports and analysis.

f. Response to previous submittal review comments.

Un-Reviewed Final Design (90%)

a. Complete submittal of design drawings, specifications, and County permit applicable and cost estimate for final review.

b. Prior to the submission of the un-reviewed final drawings and specifications, the Project # 528A5-22-507 the Architect–Engineer shall conduct a narrative walk-thru with the COR and identified VA staff for each of the trades included in the project to demonstrate that the work shown on the drawings can be physically constructed as depicted. The trades shall include, but not be limited to, Civil, Architectural, structural, Electrical, Communications, Security, and Mechanical. The designer for each trade shall be present at the walk-through which will encompass all the physical areas affected by the project. Upon completion of the walk-thru, the VA will give directions to the

Architect-Engineer whether the design may proceed to completion as shown or whether some re-design is necessary. The walk-throw shall be scheduled by the Architect-Engineer in a manner that will allow corrections before the un-reviewed final submission due date. Required corrections will not excuse the Architect Engineer from submitting the un-reviewed final drawings and specifications on time.

c. Response to previous submittal review comments.

Unstamped Design (100%)

a. Submittal of final, unstamped, design drawings, specifications, including material submittal listing, finish schedule and final cost estimate.

b. Response to previous submittal review comments.

Final Design (100%)

a. Submittal of final design drawings, specifications, including material submittal listing, finish schedule and final cost estimate.

b. Final design drawings shall be prepared in both pdf and CAD format. Final specifications shall be prepared in both .pdf and Word format.

c. Response to previous submittal review comments.

CONSTRUCTION PERIOD SERVICES:

During Bidding:

a. Provide bidding assistance and evaluation.

b. Provide expeditious written clarifications to questions (RFI) about the specifications and drawings that are submitted by prospective bidders and/or offerors prior to submission of offers. Written responses shall be prepared and forwarded to the VA Contracting Officer and COR and not to the bidder/offeror.

8. Design Review and Completion Schedule: Deliver each identified submittal to the COR on or before the date specified below:

a. Deliver Conceptual plan [10% complete] 30 days after the contract is awarded.

b. VA review for [10% complete] 20 days…50 days after the contract awarded.

c. Deliver Design Development [30% complete] 35 days...85 days after the contract awarded.

d. VA/County review for [30% complete] 50 days ...135 days after the contract

e. Deliver Mid-Design [60% complete] 60 days...195 days after the contract

f. VA/County review for [60% complete] 60 days …255 days after the contract

g. Deliver Un Reviewed Final Design [90% complete] 40 days ...295 days after the contract awarded.

h. VA / County review for [90% complete]/Narrative walkthrough 50 days

…345 days after the contract awarded.

i. Deliver Final Design (100%) 30 days….375 Days to complete.

8. Design Deliverables: The A/E will provide (5) full-size drawing copies, (1) half-size drawing copies, and electronic and bound paper copy of all documents at each review stage.

9. Provide an electronic set and (5) set of drawings stamped and signed by a Professional Engineer, specifications, and cost estimates at final design submission. Electronic set at 100% final stage is to be provided in both PDF and AutoCAD 2020 formats.

10. Provide an independent analysis to locate any underground or hidden utilities for inclusion in design, if necessary, to confirm viability of planned excavation or demolition or to support design needs. Such analysis may include ground penetrating radar, review of existing VA documentation and drawings by the AE, or other viable options to verify these utilities.

11. Provide a detailed material/labor cost estimate for construction of this project at the 100% review stage, in RS Means format. Submit editable excel document.

12. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary.

13. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner.

14. Create a list of all items required to be submitted on by the project specifications as part of the final design documents at 100% submission. The list shall be organized by specification number, followed by the name of the item to be submitted on by specification.

15. Provide expeditious responses to all design/conflict questions encountered during the construction term.

CONSTRUCTION:

Construction Phase

a. Provide a minimum of 2 on-site inspections for critical testing required by specifications.

b. The Architect-Engineer is expected to be available within 48 hours after the

VA requests a site visit. Submit cost per additional on-site inspection.

c. Provide contractor shop drawing and material submittal review, recommendation, and approval evaluation for the Contracting Officer’s

Technical Representative.

d. Provide written clarifications to questions (RFI) about the specifications, drawings, and site conditions. Provide bulletins for omissions.

e. Provide review and evaluation of contractor’s fee proposals and contract changes to the Contracting Officer and the Contracting Officer’s Technical

Representative as required.

f. In-process field inspection of critical testing required by specifications.

g. Final inspection and final punch list.

h. Upon completion of the project, provide two full sizes of stamped as-built drawings, as well as a complete set in PDF and AutoCAD 2020 formats.

AUTODESK BUILD CONSTRUCTION MANAGMENT PLATFORM.

The contractor is responsible for completing and completing the following Requirements:

a. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build

Construction management platform, also called Autodesk Construction

Cloud (ACC). Access to the platform and training portal will be provided by

VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring

Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

b. The contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and Productivity NOW eLearning Site to project VA COR NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples:

Project manager, sub- contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

• Full Name

• Company Name

• mail Address

• Email Address

• Role/Position on the project (i.e., Project manager, site super)

4. Upon granting access, staff shall complete required ACC training through the Productivity NOW platform within 12 Calendar days.

5. Upon successful completion of the training, the contractor shall submit certificates of completion to COR NLT 2 business days.

c. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. The contractor shall complete ACC training within that period.

d. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

e. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in the contract amount provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

f. The contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform. The contractor shall request termination of access, replacement of personnel and/or any other action that might impact on the contractor’s ability to maintain the required utilization of the platform.

g. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.