36C24226R0011_1.docx

SUBJECT*

620A4-22-103 CPS for Roof Replacement

GENERAL INFORMATION

Network Contracting Office 2 Hudson Valley Healthcare System 2094 Albany Post Road Montrose, NY 10548

POINT OF CONTACT*

Dany Humphreys

ADDITIONAL INFORMATION

Special Notice Special Notice

DESCRIPTION

Special Notice

NOTICE OF PROPOSED CONTRACT ACTION

The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 2), Hudson Valley Healthcare System VA Medical Center, Castle Point, NY, intends to award a sole source contract under the authority of 41 U.S.C 253(c) (1) - FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements, to Fellenzer Engineering for project 620A4-22-103 Castle Point Roofs Construction Period Services. The place of performance is VA Hudson Valley Healthcare System Route 9D Castle Point, NY 12511. This action will result in a Firm-Fixed Price contract with a period of performance of Seven Hundred Thirty (730) calendar days.

This notice of intent is not a request for a quotation; interested parties may express their interest by providing a capabilities statement no later than January 31, 2026 at 12:00 PM EST. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered. If after January 31, 2026 at 12:00 PM EST, no viable responses have been received in response to this announcement, Department of Veterans Affairs shall negotiate solely with Fellenzer Engineering. This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted. The point of contact for this action is Contract Specialist, Dany Humphreys who can be reached at Dany.Humphreys2@va.gov.

The Government anticipates the award of a firm-fixed- price contract. A determination by the Government whether to compete this proposed requirement based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition.

SCOPE OF WORK

Background:

Periodic replacement of roofs as well as tuckpointing and sealcoat of building facades is required to protect vital infrastructure from costly repairs due to water infiltration. Buildings 16, 18, 19, 20 and 21 at Castle Point have been identified as near the end of their O&M life cycle and therefore in need of structural maintenance to extend their operational use.

Objectives:

The objective of this acquisition is for successful construction management to replace roofs on buildings 16, 18, 19, 20 and 21 as a phased renovation. In addition, construction management shall include and be phased for the renovation of the various exterior elevations of the existing building façade with structural integrity repairs including tuckpointing and sealcoat, repairs due to intrusion of inclement weather and deficiency impacts, utilities support and hanger design, lintels as well as lead & asbestos abatement oversight. Lastly, caulking, painting and removal of aged anchors and hole patching are required for fall protection.

CONSTRUCTION PERIOD SERVICES include but are not limited to:

1. General: The Contracting Officer reserves the right to terminate any construction period services, without payment for services completed, if such services are not needed or area not being adequately completed.

2. Response to RFI’s: The A/E shall be responsible for evaluating RFI’s to determine if a change will be required. The A/E shall then provide recommendations to the Contracting Officer. Within 48 hours, the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. The A/E shall include a cost/credit estimate for RFI’s which result in a change to contract cost.

3. Submittal Review: The A/E shall review Contractor submittals. The A/E will be required to review contract submittal for adherence to contract requirements and then forward their recommendation of approval/disapproval to the VA Contracting officer within 7 calendar days. The COR shall take final action of approval/disapproval of each submittal and shall prepare and send a formal return of submittal to the contractor.

4. Site Visits: Day-to-day construction administration will be performed by the COR. The A/E shall make site visits during construction as well.

5. Asbestos and Lead Inspection: The A/E shall perform all inspection and documentation services required during asbestos and lead abatement activities.

6. Photographic Documentation: The A/E shall be required to prepare photographic documentation in accordance with VA master specifications during the period of construction.

7. Record drawings: The A/E shall verify as-built conditions from contractor-supplied marked up prints, and prepare as-built documents for the VA.

8. One size E and one C size Drawing and one- electronic version of CAD work.

620A4-22-103 Roofs CP