36C24226Q0980 NOI SS.docx
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- Solicitation number
- 36C24226Q0980
About this file
This is a Notice of Intent (NOI) for a sole source contract award from the Department of Veterans Affairs Network Contracting Office 2 (NCO 2) to Varian Medical Systems, Inc. for preventative maintenance, repair, and software upgrades and updates of Varian Radiation Therapy Systems. The solicitation number is 36C24226Q0980, and the response deadline is September 21, 2026 at 2:00 PM Eastern Time. The notice clarifies that this is not a request for competitive quotes; however, interested parties may submit documentation demonstrating their capability to respond by the deadline.
The contract will be performed at Northport VA Medical Center in Northport, New York, with a base period of performance from December 1, 2026 through November 30, 2027, plus four optional one-year renewal periods. Varian Medical Systems, Inc., located at 3100 Hansen Way, Palo Alto, California 94304, is identified as the original equipment manufacturer and sole authorized provider. The full-service scope includes authorized field service technicians, travel, labor, equipment, tools, materials, OEM parts, repair services, telephone and remote diagnostic support, software upgrades and firmware patches, and preventative maintenance for multiple Varian systems: TrueBeam linear accelerator (LINAC), RGSC (Respiratory Gating for Scanners), IDENTIFY system, ARIA RadOnc information system, Eclipse treatment planning system, and Velocity GRID server system. The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance, $34 Million size standard). Interested parties must be registered in the System for Award Management (SAM) and should submit capability documentation via email to Contract Specialist Lynn Krakowiak at Lynn.Krakowiak@va.gov. All responses will be retained and no telephone inquiries will be accepted.
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Text version
SUBJECT*
Varian Radiation Therapy Systems PM, Repair and Software Upgrades and Updates
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 14215 |
| SOLICITATION NUMBER* |
| 36C24226Q0980 |
| RESPONSE DATE/TIME/ZONE |
| 09-21-2026 2:00pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215
POINT OF CONTACT*
Contract Specialist Lynn Krakowiak Lynn.Krakowiak@va.gov
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Lynn.Krakowiak@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist |
Special Notice Special Notice
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
Department of Veterans Affairs (VA) Network Contracting Office 2 (NCO 2) intends to award a sole source contract to Varian Medical Systems, Inc. for preventative maintenance (PM), Repair and Software Upgrades and Updates of Varian Radiation Therapy Systems.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by September 21, 2026 at 2:00PM Eastern Standard Time (EST).
Department of Veterans Affairs (VA) Network Contracting Office 2 (NCO 2) intends to award a sole source contract to Varian Medical Systems, Inc. for preventative maintenance (PM), Repair and Software Upgrades and Updates of Varian Radiation Therapy Systems.
Period of performance: 12/1/2026 - 11/30/2027 with a provision of four (4) option years.
Basic description of the requirement: Varian Medical Systems, Inc. is the original equipment manufacturer (OEM) and is the sole authorized licenser of equipment/software and provider of maintenance and support. Varian will provide a full-service contract to include authorized/trained field service and support technicians, travel, labor, equipment, tools and materials, OEM parts, repair services, telephone and remote diagnostic support, and software upgrades and firmware patches, and preventative maintenance.
| Manufacturer |
| Make/Model |
| Varian |
| TrueBeam linear accelerator (LINAC) system |
| Varian |
| RGSC (Respiratory Gating for Scanners) |
| Varian |
| IDENTIFY system |
| Varian |
| ARIA RadOnc information system |
| Varian |
| Eclipse treatment planning system |
| Varian |
| Velocity GRID server system |
Place of Performance: Northport VA Medical Center 79 Middleville Road Northport NY 11768
The NAICS code for this requirement is 811210 Electronic and Precision Equipment Repair and Maintenance (Size Standard $34 Million).
Intended Source: Varian Medical Systems, Inc 3100 Hansen WAY Palo Alto, CA 94304
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by September 21, 2026 at 2:00PM Eastern Standard Time (EST).
The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE – Varian Systems Services 36C24226Q0980 in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Lynn Krakowiak at Lynn.Krakowiak@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements. No telephone inquiries shall be accepted.
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