10B PADDED FLOORS SOW.docx

1. Project summary The Albany Stratton VAMC located at 113 Holland Ave Albany, NY 12208 requires furnishing and installation of an impact‑attenuating, ligature‑resistant padded flooring system in two seclusion rooms (Rooms B1007A and B1007B) within a secure inpatient mental health (lockdown) unit. The flooring must be suitable for high‑abuse, self‑harm risk behavioral health environments and comply with applicable VA and behavioral health design guidance referencing VHA directive 1167 for seclusion spaces.

2. Room Information

· Room identification: B1007A and B1007B (seclusion rooms in a secure inpatient mental health ward).

· Approximate finished floor dimensions (each room): 15'-0" x 6'-0" (contractor shall field‑verify).

· Existing construction: Concrete or similar hard subfloor (contractor to verify in the field).

· Adjacent flooring at door/threshold: To be verified by contractor; transitions must be made safe, tamper‑resistant, and compliant with accessibility requirements.

3. Performance and Product Requirements The contractor shall provide a complete, continuous padded flooring system specifically designed and marketed for behavioral health, seclusion, de‑escalation, or similar high‑risk rooms, meeting or exceeding the following minimum criteria:

Intended use

· Continuous, resilient, impact‑attenuating floor system designed for behavioral health, seclusion, or de‑escalation rooms in high‑abuse and self‑harm risk environments.

· System shall provide substantial cushioning at a minimum of 1 ¼” thick to reduce injury risk from falls and self‑impact while maintaining sufficient firmness for ambulation by staff and patients.

Surface and seams

· Monolithic, non‑absorptive surface with seam‑welded or chemically bonded joints to create a continuous, cleanable surface.

· Joints shall be tamper‑resistant and shall not present edges that can be picked, peeled, or weaponized.

· Surface shall be compatible with hospital‑grade disinfectants and routine wet cleaning.

Integral coved base

· Integral or fully compatible covered base, minimum 4" height, at all perimeter walls.

· Base shall be continuous with the floor finish (no exposed substrate) to eliminate gaps, crevices, or exposed edges where contraband can be hidden or ligatures attached.

Safety and slip resistance

· Slip‑resistant surface appropriate for barefoot or sock use, balanced to reduce slip risk while avoiding excessive friction that could cause skin injury.

· Surface shall remain slip‑resistant when cleaned and disinfected per manufacturer’s instructions.

Fire and code performance

· Flooring system shall have a Class A or equivalent fire rating suitable for the application, as required by applicable codes and VA criteria, with self‑extinguishing characteristics.

· Contractor shall submit documentation of fire and smoke performance for the proposed system.

Tamper‑resistance and ligature resistance

· No exposed fasteners or hardware within the patient area.

· Installation shall prevent patient access for picking, prying, or removal of the flooring, base, or transitions.

· System shall be suitable for use in ligature‑resistant psychiatric environments, with no protrusions, gaps, or features that could reasonably be used for self‑harm.

Cleanability and infection control

· Smooth, non‑absorbent, and easily cleanable surface compatible with common hospital disinfectants.

Compatibility

· Compatible with existing subfloor and adjacent finishes at doors/thresholds, maintaining safe, low‑profile, accessible transitions.

· Any transition components at doorways shall be tamper‑resistant and free of sharp edges.

· Bolster blocks must be added as an integral part of the padding foundation to support the weight of the existing seclusion room bed.

· Bolster blocks must be a center hole type that allows the seclusion room bed to be securely anchored through the padding without damage to the finished floor.

4. Scope of Contractor Work The contractor shall provide all labor, materials, supervision, tools, equipment, and transportation necessary to furnish and install a complete padded flooring system in Rooms B1007A and B1007B as described below.

4.1 Field verification

· Verify all dimensions and site conditions for Rooms B1007A and B1007B before ordering materials.

· Confirm existing subfloor type, flatness, moisture conditions, and any demolition required.

Submittals

· Product data and technical sheets for flooring, adhesive, seam treatments, and accessories.

· Documentation of impact‑attenuation / cushioning performance (e.g., drop test or similar data, if available).

· Fire test data showing Class A or equivalent rating and self‑extinguishing characteristics.

· Manufacturer’s cleaning and disinfection recommendations.

· Color and finish selections as directed by the VA.

Shop drawings indicating:

· Room layouts and seam locations.

· Coved base height and configuration.

· Transition details at doorways.

4.2 Substrate preparation

Inspect subfloor and report any deficiencies or conditions that could affect performance.

Perform localized demolition as needed to remove existing finishes, adhesives, or contaminants not compatible with the new system.

Repair, patch, and level subfloor as required to meet flooring manufacturer’s tolerances, including filling cracks, spalls, and holes.

Perform moisture and pH testing if required by the flooring manufacturer; implement mitigation if necessary.

Clean the substrate of dust, oils, and debris before installation.

Copy of the “Asbestos Containing Material” Survey Report of Building 1, 113 Holland Avenue Albany, NY is available upon request.

4.3 Flooring and base installation

Install the specified padded flooring in accordance with the manufacturer’s written instructions and industry best practices for high‑risk behavioral health environments.

Provide full‑spread adhesive or other manufacturer‑approved attachment method that prevents bubbles, hollow spots, or delamination.

Seam‑weld or chemically bond all joints to produce a continuous, monolithic surface.

Provide integral or fully compatible coved base (minimum 4") at all perimeter walls and within any alcoves or returns, carefully formed and adhered to avoid voids or sharp bends.

Install all accessories, terminations, and sealants necessary to create a safe, tamper‑resistant system.

4.4 Transitions and Terminations

At doors or thresholds, provide safe, low‑profile transitions between padded flooring and adjacent finishes.

Transitions shall be:

· Tamper‑resistant (no loose edge or fasteners accessible to patients).

· Smooth and beveled to meet accessibility requirements and reduce trip hazards.

· Sealed as required to prevent fluid intrusion.

4.5 Cleaning and Closeout

Upon completion, thoroughly clean the flooring and base surfaces of adhesives, residues, and construction debris using manufacturer‑approved methods.

Protect installed flooring from damage by other trades until final acceptance.

Provide the VA with:

· Maintenance and cleaning instructions.

· Warranty documents for materials and installation.

· As‑built information noting any deviations from approved submittals.

5. Contractor Qualifications and Coordination The contractor (or flooring installer) shall have demonstrated experience with behavioral health or similar secure environment flooring installations, preferably with impact‑attenuating or padded systems.

Work shall be coordinated with VA staff to maintain security of the inpatient mental health unit, including compliance with all access, escort, and infection control requirements during the construction period.

Noise, dust, and odors shall be minimized; any required shutdowns or access restrictions shall be scheduled in advance with VA.

6. Bid Information Contractors submitting bids shall include, at minimum:

Lump sum price for complete, functional installation in both Rooms B1007A and B1007B, including all labor, materials, equipment, and incidentals.

Separate line items for:

· Substrate repair/leveling allowances.

· Moisture mitigation (if testing indicates it is required).

Proposed product manufacturer and system name for the padded flooring and coved base.

Proposed construction schedule, including lead times and anticipated duration of on‑site work.

Description of relevant past projects (especially work in behavioral health or VA facilities).