SOW UPS FINAL.docx

VA New Jersey Healthcare System

Description/Specifications Statement of Work title of project:

Title of Project: Uninterruptible Power Supply Maintenance at both East Orange and Lyons campuses.

Background: Required to provide uninterrupted power to critical equipment in case of power loss.

Scope of work:

East Orange: Contractor shall provide all labor, materials, and equipment necessary for a semi-annual preventive maintenance program to maintain battery systems in first-class operating condition. Pricing includes all labor, transportation, and any equipment required.

Lyons: Contractor shall provide all labor, materials, and equipment necessary to perform annual preventive maintenance of UPS. All work must be completed prior to the next normal business day. The Contractor shall propose a timely schedule to meet the facility's needs and requirements to be approved by the COR prior to any work commencing

A. GENERAL INFORMATION

Lyons: COR Upon arrival to perform service, Contractor shall report to the Electric Shop Foreman, Bldg. 13, Room 4A

East Orange: Upon arrival to perform service, Contractor shall report to the Electric Shop Foreman, Bldg. 1, Room B-155

B. GENERAL REQUIREMENTS

Preventive Maintenance Procedures:

1. Contractor shall measure and record individual on-line unit/cell and total string float voltage using a calibrated digital voltmeter with two (2) decimal place capability.

2. Contractor shall measure and record individual unit/cell and total string AC ripple voltage.

3. Contractor shall measure and record AC ripple current.

4. Contractor shall measure and record the battery jar and ambient room temperature.

5. Contractor shall record the following uninterrupted power supply readings.

a. ADC output voltage and current.

b. AC input voltage and current

c. DC Float voltage and current.

6. Contractor shall perform a visual inspection of the following.

a. Cell post, inter-cell/unit connectors, cables, and associated hardware.

b. Cell covers, jars, post seals, jar/cover seals, pressure release valve.

c. Battery racks/cabinets, associated components and hardware.

7. Contractor shall clean all cells, racks/cabinets, and provide corrosion control where necessary.

8. Contractor shall inspect the battery room for all safety requirements as per IEEE Std 450-1995 and OSHA regulations.

9. Contractor shall provide an inspection report consisting of all data recorded during the inspection.

a. Recommendations and observations.

b. Maintenance and repair costs.

OPERATIONAL INSPECTIONS

East Orange VA Medical Center 385 Tremont Ave East Orange, NJ 07018-1095

Equipment List:

BLDG. 1-109 IRM TELECOM ROOM BATTERY BACKUP

BLDG. 1-109, - TWO (2) EATON POWERWARE MDL 9390 80KW uninterrupted power supply Make: Eaton Model: 9390-80 SN: EB283CBA03 (UPSA) Make: Eaton Model: 9390-80 SN: EB311CBA07 (UPSB)

Lyons VA Medical Center:

151 Knollcroft Road Lyons, NJ 09739

We have one unit at the Lyons Campus; there are 40 batteries in total, dry-type and sealed-type.

EATON – MODEL - POWERWARE 9390 Serial Number EA412CBA07

All equipment is in Bldg. 10. Devices shall be included as follows.

Power Module Ancillary devices

PDU/PDR/RPP/STS

Sealed Battery System and Non-Eaton equipment (MVS) Eaton UPS Eaton DC Eaton PDU/PDR/RPP/STS and Non-Eaton Equipment (MVS) There is one RRP Easton Pow-R-Line C Model PRL4 Panelboard - Volts 208/120 V – Box Cal. BX2473. No serial number on the unit.

a. There are 80 sealed batteries, and they feed the entire PDUs from the distribution cabinets, in turn providing power to the PDRs for the I.T. equipment in the computer room.

b. Model UPS Powerwave – 9390-80/80 Module rated 80Kva/72Kw.

C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

D. Hours of Work:

Lyons: All work to be performed 7:30 AM to 3:30 PM, Monday through Friday, excluding Federal Holidays and Executive Orders.

East Orange: All work to be performed from 8:00 AM to 4:30 PM, Monday through Friday, excluding Federal Holidays and Executive Orders.

Reports: Contractor will provide a copy of the service report to the COR. The reports will include a list of all preventive maintenance checks completed, identified problems and/or deficiencies, and recommendations/solutions for correction. Service reports must be signed by both the service provider and the COR at completion of work. An electronic version of the same shall be sent to the C.O.R

E. Period of Performance This is a base year with four provisional option years to service East Orange semi-annually, scheduled for October and April. Lyons is an annual scheduled visit for July.

G. REPORTING REQUIREMENTS

East Orange & Lyons: Contractor shall provide C.O.R with a copy of the service report. The report shall include a list of all complete units, as well as any identified problems and/or deficiencies. Service reports must be signed by both the service provider and the COR at completion of work. An electronic version of the same should be sent to the COR.

H. PM Procedures

East Orange & Lyons

1. Measure and record individual on-line unit/cell and total string float voltage using a calibrated digital voltmeter with two (2) decimal place capability.

2. Measure and record individual unit/cell and total string AC ripple voltage.

3. Measure and record AC ripple current.

4. Measure and record the battery jar and ambient room temperature.

5. Record the following UPS readings.

a. ADC output voltage and current.

b. AC input voltage and current

c. DC Float voltage and current.

6. Perform a visual inspection of the following.

a. Cell post, inter-cell/unit connectors, cables, and associated hardware.

. Cell covers, jars, post seals, jar/cover, seals, pressure release valve.

c. Battery racks/cabinets, associated components and hardware.

7. Clean all cells, racks/cabinets, and provide corrosion control where necessary.

8. Inspect battery room for all safety requirements as per 1 EEE Std 450-1995 and OSHA regulations.

9. Provide Inspection report consisting of all data records during the inspection.

a. Recommendations and observations.

b. Maintenance repair costs.

I. CONTRACTOR EXPERIENCE REQUIREMENTS

OSHA 30 Hour Safety Training Card.

Qualifications of contractor: minimum two years of experience in the trade.

4. Performance Period: Base year with 4 option years Base year 8/20/26 thru 8/19/27 Option year 1 8/20/27 through 8/19/28 Option year 2 8/20/28 through 08/19/29 Option year 3 8/20/30 through 08/19/31 Option year 4 8/20/31 through 8/19/32

OPERATIONAL INSPECTIONS

Inspection reports require the following reports AC Input AC Bypass Bypass Switch Type AC Output Battery Characteristics: JAR Voltage, Conductance, Date Code, Temp Verify batteries are free from corrosion, excessive swelling, or post seal leakage Verify battery operating temperature is satisfactory (70-77° F) Verify all battery terminal hardware torque values are satisfactory (annual inspection ONLY) Were the battery intercell / cable connections tested and readings recorded? If NO, please comment on why not in the notes section below and add a photo to the Site Report Power Characteristics

System Overview Verify no remote alarms are present/active Operation and Maintenance Manuals are onsite for all equipment Verify no alarms are present/active Verify installation conditions (environmental, mechanical, electrical) Verify the system’s structural integrity (panels, chassis, etc. are free from damage) Verify system identification placards/labels are present Verify electrical/personnel safety placards/labels are present If equipped, verify the integrity of the system’s air filter(s) Verify adequate cooling and ventilation exist Verify Display Time/Date

UPS Primary Component Inspections Main control and logic PCBs Rectifier assemblies Charger circuit assemblies Chopper circuit assemblies Inverter circuit assemblies Static switch circuit assemblies Integrated Power Modules (where applicable)

Individual Component Inspections Visually inspect all relays/contactor assemblies Visually inspect all power and control fuses Visually inspect SCRs (where applicable) Visually inspect all IGBTs Verify integrity of component heat sinks Visually inspect AC/DC capacitors for age, swelling, and/or leakage

Electrical Connections Verify all input/output/battery power connections are secure Verify installation of cabinet safety ground wires For 208/240 VAC systems, verify input AC ground and neutral lines are bonded Verify proper seating of all PCB connectors

User Interface Inspections Verify Emergency Power Off actuator is secured from accidental manipulation Verify LCD display and all LED indicators are functioning properly Verify keypad buttons are responsive Verify audible alarm functionality Ensure displayed UPS parameters are within operating specifications and are calibrated to match actual field measurements (+/- 10%)

Cleanliness Vacuum/clean system interior Vacuum/clean system exterior Verify the system is free from debris (dust, dirt, foreign material, etc.)

H. REPORTING REQUIREMENTS

East Orange & Lyons Contractor will provide a copy of the service report to the COR. Report will include a list of all units completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of the same shall be sent to the COR. Contractor will provide a copy of the service report to the COR. Report will include a list of all