36C24226Q0733.docx
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- Solicitation number
- 36C24226Q0733
About this file
This is a Sources Sought Notice for market research purposes only, not a binding solicitation. The Department of Veterans Affairs, Canandaigua VA Medical Center (located in Canandaigua, NY 14424) is conducting market research to identify small businesses capable of replacing a Trane Chiller Pump #2 and associated heater in Building 36. The work involves complete removal and replacement of the chiller pump (associated with Trane chiller serial number U16F55644) and the heater, including all necessary labor, materials, supervision, equipment, tools, and transportation. The contractor must comply with all VA safety and facility procedures. The work must be completed within 30 days of contract award, with work hours from 8:00 AM to 4:30 PM, Monday through Friday, excluding federal holidays.
The VA is specifically seeking responses from small businesses, including Service-Disabled Veteran-Owned Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), Women-Owned Small Businesses (WOSB), HUBZone firms, and 8(a) certified firms. All technicians must have a minimum of five years of mechanical field experience with current and valid certificates, permits, and licenses. The NAICS code is 238220 (Plumbing, Heating, and Air Conditioning Contractors) with a $19 million size standard, and the Product Service Code is J045. Interested businesses must submit a Capability Statement via email to Natalie Acevedo (natalie.acevedo@va.gov) by June 29, 2026 at 10:00 AM Eastern Time. The Capability Statement should include business details, UEI number, business size and socioeconomic category, experience with Trane chiller systems, relevant HVAC past performance, technician qualifications, and bonding capability. This notice is strictly for market research and will not result in contract awards.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Trane Chiller Pump 2 and Heater Replacement |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 10468-3904 |
| SOLICITATION NUMBER* |
| 36C24226Q0733 |
| RESPONSE DATE/TIME/ZONE |
| 06-29-2026 10:00 AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J045 |
| NAICS CODE* |
| 238220 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904
POINT OF CONTACT*
Contract Specialist Natalie Acevedo natalie.acevedo@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| VAMC Canandaigua |
Building 36
400 Fort Hill Ave
Canandaigua NY
| POSTAL CODE |
| 14424 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| natalie.acevedo@va.gov |
EMAIL DESCRIPTION
DESCRIPTION
Sources Sought Notice – For Market Research Only
1. THIS IS NOT A REQUEST FOR QUOTE (RFQ) OR PROPOSAL.
2. Synopsis / Description The Department of Veterans Affairs (VA), Canandaigua VA Medical Center, is seeking information from Small Businesses, including SDVOSB, VOSB, WOSB, HUBZone, and 8(a) firms capable of providing all labor, materials, supervision, and equipment necessary to replace Trane Chiller Pump #2 and the associated heater located in Building 36.
The equipment involved is associated with a Trane chiller, serial number U16F55644.
This notice is strictly for market research to determine appropriate set-aside categories and procurement strategy.
3. Place of Performance Canandaigua VA Medical Center Building 36 400 Fort Hill Avenue Canandaigua, NY 14424
4. Scope of Work (Summary) The contractor shall provide management, supervision, labor, parts, materials, tools, and transportation to perform:
· Removal and replacement of Trane Chiller Pump #2
· Replacement of associated heater All work must comply with VA safety and facility procedures.
5. Period of Performance Work must be completed within 30 days of contract award, or sooner depending on material availability and shipping.
Work Hours: 8:00 AM – 4:30 PM, Monday–Friday, excluding Federal Holidays.
Federal holidays observed: New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.
6. Contractor Qualifications
· All technicians must have a minimum of 5 years of experience in the mechanical field.
· All certificates, permits, and licenses must be current and valid.
8. NAICS & PSC Code
· 238220 – Plumbing, Heating, and Air Conditioning Contractors Size Standard: $19M
· J045 – Maint/Repair/Rebuild Of Equipment- Plumbing, Heating, And Waste Disposal Equipment
9. Requested Information from Interested Businesses Submit a Capability Statement including:
· Business name, address, POC, phone, and email
· UEI number
· Business size & socioeconomic category
· Detailed capability narrative addressing:
· Experience with chiller systems, pumps, and Trane equipment
· Relevant mechanical/HVAC past performance
· Technician qualifications
· Bonding capability (if applicable)
10. Submission Instructions Email responses (PDF preferred) to:
Natalie Acevedo at NATALIE.ACEVEDO@VA.GOV.
Subject line: “36C24226Q0733 - Sources Sought – Trane Chiller Pump #2 & Heater Replacement – Canandaigua VAMC” Response Due Date: 6/29/2026 by 10:00 AM ET
11. Disclaimer This notice is for market research purposes only. It does not constitute a solicitation, and no contract will be awarded from this notice. No reimbursement will be provided for any costs associated with responding.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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