36C24226Q0687 0002.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Yasmin Moses Yasmin.Moses@va.gov 718-584-9000

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This amendment is issued to address questions submitted by vendors following the site visit.

Question 1- May we utilize an approved inspection and reporting standard software program to capture photos and track items?

Answer- The Facility would need to review the program and final report that is generated for each of the inspections before we can give acceptance to this request.

Question 2- What is the expected lead time for materials that will be provided by the VA for corrective work?

Answer- We have a large stock of items to make needed repairs. However, repairs would not be able to be made until the contract is modified, so if additional material was needed it would be ordered and on hand when repairs are scheduled.

Question 3- May we inspect 2 floors per monthly visit at Buffalo to have sufficient time to make repairs or corrective work if needed?

Answer- The successful bidder will need to follow the schedule provided in the solicitation. Corrective work would require a contract modification so that work would not be able to be accomplished immediately and would require a return visit.

Question 4- The most recent life-safety drawings will be made available upon award. Please clarify whether a copy will be posted for use during the bidding process.

Answer- Other than the three documents shared during the site visit and attached to this amendment, no additional life-safety documents are required to complete the bidding process.

Question 5- The PWS states that Buffalo VAMC barrier and door inspections are performed by floor according to an existing monthly schedule. Could the Government please provide the current floor-by-floor inspection schedule?

Answer- Each month is a different floor; sub-basement, basement, and 13th floor are done in January, first floor is done in February etc.

Question 6- Could the Government provide the current door/barrier inventory or location schedule identifying the specific fire doors, smoke doors, fire barriers, and smoke barriers included in the stated quantities at each facility?

Answer- Please refer to Section 6, Site Specifics in the PWS:

A. Contractor shall perform annual inspections of smoke & fire barriers and doors.

1. Batavia VAMC – Building 1:

a. Fire Barriers:

i. Five (5) Stairwells.

ii. One (1) Vertical Chase:

a) Laundry Chute.

iii. One (1) Elevator Shaft:

a) Core Elevators.

iv. Three Building Unions:

a) Building 1 to Building 2.

b) Building 1 to Building 3.

c) Building 1 to Building 4.

b. Ten (10) Smoke Barriers.

c. Thirty-two (32) Fire Doors.

d. Fourteen (14) Smoke Doors.

2. Batavia VAMC – Building 5:

a. Fire Barriers:

i. Two (2) Stairwells.

ii. One (1) Elevator Shaft:

a) Core Elevator.

b. Six (6) Fire Doors.

3. Batavia VAMC – Building 30:

a. Fire Barriers:

i. One (1) Stairwell.

b. One (1) Fire Doors.

4. Buffalo VAMC – Building 1:

a. Fire Barriers:

i. Seventeen (17) Stairwells.

ii. Eight (8) Vertical Chases:

a) “A” Wing.

b) “B” Wing.

c) “C” Wing.

d) “D” Wing.

e) Nurse Station “A”.

f) Nurse Station “B”.

g) Nurse Station “C”.

h) Nurse Station “D”.

iii. Four (4) Dumbwaiter Shafts:

a) Pharmacy.

b) SPS Clean.

c) SPS Dirty.

d) Kitchen.

iv. Two (2) Elevator Shafts:

a) Core Elevators.

b) South Elevators.

v. One (1) Building Union.

vi. Two (2) Wing Unions:

a) “A” to “E”.

b) “D” to “E”.

b. Forty-five (45) Smoke Barriers.

c. Two hundred twelve (212) Fire Doors.

d. Eighty-seven (87) Smoke Doors.

Question 7- Are manufacturer/model information, equipment schedules, or existing documentation available for the laundry and trash chute systems, including the intake/discharge doors and associated controls?

Answer- They are older Wilkinson chute systems, the control system custom to the facility, we will be providing all parts.

Question 8- Are previous inspection reports or known outstanding deficiencies available for review to help establish the existing condition of the systems?

Answer- Those will be available post-award if needed, the current condition of the system does not matter as this contract only covers inspection and reporting the deficiencies. Repairs will be handled separately and likely performed in-house.

Question 9- Please advise of any security, visitor registration, badging, background-check, or escort requirements that must be completed in advance of the site visit.

Answer- No, as the COR will be escorting them the entire time.

Questions regarding this solicitation has now been closed.

The solicitation will close on Friday, October 02, 2026, at 2:00pm ET.

All other terms and conditions for this solicitation remain unchanged.

See attached document: 2026-09-17_Buffalo Barrier examples.

WNY Chute, Barrier, & Door Inspections Services at Buffalo VA Medical Center and Batavia VA Medical Center

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Amendment to a Previous Combined Solicitation