36C24226Q0526 Sources Sought Notice SB.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* FY26 SERVICE - Elevator Maintenance and Repair (B+4) - Syracuse VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14810

SOLICITATION NUMBER* 36C24226Q0526

RESPONSE DATE/TIME/ZONE 04-15-2026 15:00 EASTERN TIME, NEW

YORK, USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBP

PRODUCT SERVICE CODE* Z1DA

NAICS CODE* 238290

CONTRACTING OFFICE ADDRESS Network Contracting Office 2

Department of Veterans Affairs Bath VA Medical Center 76 Veterans Avenue Bath NY 14810

POINT OF CONTACT*

Contract Specialist Julie Monagan Barnard Julie.monaganbarnard@va.gov 607-590-1325

PLACE OF PERFORMANCE

ADDRESS

VA Syracuse Health Care Syracuse VA Medical Center 800 Irving Avenue Syracuse NY

POSTAL CODE 13210-2716

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL

ADDRESS

julie.monaganbarnard@va.gov

EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

1. This is a Sources Sought Notice

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in Bath VA Medical Center for the purpose of collecting information about a Syracuse VA Medical Center Elevator Maintenance requirement located at 800 Irving Avenue, Syracuse, NY 13210-2716. The VA is seeking to provide for this requirement as of 05/01/2026 to replace an expiring contract. The NAICS code identified for this requirement is 238290 and NAICS Size standard is $22 million. The requirement is detailed in the Performance Work Statement section of this document.

(e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Contract Specialist Julie Monagan Barnard, at Julie.monaganbarnard@va.gov by Wednesday, 04/15/2026 by 3:00 pm EST. Phone calls will not be accepted.

- Part of the purpose of this Sources Sought Notice is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business).

If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, mailto:Julie.monaganbarnard@va.gov this may result in the contractor not being considered in the Government’s Procurement Strategy.

The following information is required for determining procurement strategy and viability of sources:

Set aside requirements have limitations on subcontracting. This service is located in Syracuse, NY. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company?

How many years’ experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity?

How many jobs of this of this nature, of this scope and this complexity have you performed in the past five years?

How many certified/licensed technicians does your company currently employ?

- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

- Contractors shall identify pertinent point of contact for company, contractor SAM UEI number for size standard and socioeconomic verification in SAM and SBA Small Business Search database (SBS), as well as for any intended subcontractors. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS.

- Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs.

- Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.

- Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable.

- Contractors shall include any relevant comments about the Attachment(s) if applicable.

Below is the Limitation on Subcontracting – Certificate of Compliance Clause. Please complete this as part of your response.

852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

As prescribed in 819.7011(b), insert the following clause:

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer.

Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal.

The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The

Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: _________________________ Printed Title of Signee: ____________________________ Signature: ____________________________________________ Date: _______________________ Company Name and Address: ____________________________________________

Performance Work Statement - Condensed The Syracuse VA Medical Center located at 800 Irving Ave., Syracuse, NY 13210 requires a firm fixed-price requirement, to include the base year plus four (4) provisional option years, for an elevator service and maintenance contract. The service and maintenance contract shall include material, labor, supervision, tools, supplies, and any other items necessary to perform required tasks.

A. All labor during normal business hours (see section B.3.1.2), including assigned full-time primary technician and any necessary support technicians (see section B.3.1.1 (c)) shall be included in this service agreement. All overtime and double-time call-in work (outside normal business hours) shall be funded on separate line-item only by written modification from the Contract Officer (CO). Contractor shall assign one (1) full-time primary technician on-site at the Syracuse VA Medical Center and support technicians shall be deployed when needed.

B. Contractor shall perform all scheduled inspections, preventative maintenance, testing, adjustments, and replacement parts for all equipment specified related to operation, function, and safety.

C. Contractor shall perform all unscheduled adjustments and repairs for all equipment listed in section B.3.3.1 of this document during business hours referenced in section B.3.1.2.

D. Contractor shall provide 24 hours per day, 7 days per week, 365 days per year (24/7/365) emergency call back service for all elevators listed in section B.3.3.1 of this document. Contractor shall invoice according to proper contractor line-item associated with the service call category (Overtime Rate, Double-Time Rate, Service Team Rate, etc.).

A. The Contractor shall be required to maintain the facilities’ existing third-party elevator inspection schedules as provided below in Table 2.

TABLE 2: SYRACUSE ELEVATOR INSPECTION SCHEDULE

TEST

TYPE

BASE

YEAR

OPTION

YEAR 1

OPTION

YEAR 2

OPTION

YEAR 3

OPTION

YEAR 4

SEMI-

ANNU

AL

12/26 12/27 May &

November May &

November May &

November

ANNU

AL 6/27 6/28 November November November

WEIGH

T

TEST

12/26 9/27 November

EQUIPMENT TO BE SERVICED:

# Manufacturer/ Type/ Elevator ID Number Location

1 Schindler/ Electric Passenger Elev/ 1680-PA01 Bldg. I, C wing 2 Schindler/ Electric Passenger Elev/ l680-PA02 Bldg. I, C wing 3 Schindler/ Electric Passenger Elev /1680-PA03J Bldg. I, C wing 4 Schindler/ Electric Passenger Elev/ 1680-PA04 Bldg. I, C wing s Schindler/ Electric Service Elev/ 1680-FR05 Bldg. I, C wing 6 Schindler/ Electric Service Elev/ 1680-FR06 Bldg. I, C wing 7 Otis/ Electric Passenger Elev/ 1680-PA07 Bldg. 19 Garage 8 Otis/ Electric Passenger Elev/ 1680-PA08 Bldg. 19 Garage 9 Otis/ Electric Passenger Elev/ l680-PA09 Bldg. 19 Garage

10 Otis/ Electric Passenger Elev/ 1680-PA10 Bldg. 19 Garage

11 Otis I Electric Passenger Elev/ 1680-PA05 Bldg. 1, D wing 12 Dover/ Hydraulic Passenger Elev/ 1680-PA06 Bldg. 2 13 Schindler/ Electric Service Elev/ 1680-SR03 Bldg. 1 Swing 14 Schindler/ Electric Service Elev/ 1680-SR04 Bldg. 1 Swing 15 Global-Tardif/ Hydraulic Elev/ 1680-SR05 Bldg. 1 Swing 16 Schindler/ Electric Passenger Elev/ 1680-PA11 Bldg. 1 Swing 17 Schindler/ Electric Passenger Elev/ 1680-PAl2 Bldg. 1 Swing 18 Global-Tardif/ Hydraulic Elev/ 1680-PA13 Bldg. 1 Swing 19 Global-Tardif/ Hydraulic Elev/ 1680-PA14 Bldg. 1 Swing 20 Schindler/ Electric Passenger Elev/ 1680-PA15 Bldg. I Swing 21 Schindler/ Electric Passenger Elev/ 1680-PA16 Bldg. l Swing