36C24226Q0507.docx
DOCX document 27 KB Posted
- Attached to
- J052--Temperature and Humidity Monitoring
- Solicitation number
- 36C24226Q0507
About this file
This is a Special Notice of Intent to Sole Source a federal contract opportunity for temperature and humidity monitoring services. The Department of Veterans Affairs, Veterans Health Administration Network Contracting Office 02, intends to award a single-source contract to Rotronic Instrument Corp for full-service maintenance, calibration, and technical support of the Rotronic Monitoring System (RMS) temperature and humidity monitoring devices at VA Finger Lakes Healthcare System in Canandaigua, New York. The contract encompasses all necessary labor, equipment, tools, and materials, including on-site support, data reporting, and replacement devices. The base period of performance runs from May 1, 2026 through April 30, 2027, with four additional one-year option periods available. The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34.0 million.
Interested parties must submit written responses demonstrating their capability to satisfy the requirements by April 9, 2026 at 3:00 PM Eastern Time to Contract Specialist Yasmin Moses at Yasmin.Moses@va.gov. All responses must include clear and convincing documentation of the firm's technical background, experience providing the services, and proof of manufacturer certification to perform maintenance and on-site support. The Department will not be responsible for costs incurred in responding to this notice. All prospective contractors must be registered in the System for Award Management (SAM) to be eligible for award. The contracting office is located at James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468-3904, with the intended sole source being Rotronic Instrument Corp, 135 Engineers Road, Suite 150, Hauppauge, New York 11788.
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Text version
SUBJECT*
Temperature and Humidity Monitoring
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 10468-3904 |
| SOLICITATION NUMBER* |
| 36C24226Q0507 |
| RESPONSE DATE/TIME/ZONE |
| 04-09-2026 3:00pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 90 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J052 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904
POINT OF CONTACT*
Contract Specalist Yasmin Moses Yasmin.Moses@va.gov 718-584-9000
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Special Notice Special Notice
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
The Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW FAR 13.106-1(b) to obtain service and maintenance for the Rotronic temperature and humidity monitoring system.
Period of performance: May 1st, 2026 through April 30, 2027 with an additional four option year periods after completion of base period.
Basic description of the requirement: This full-service contract is to include all necessary labor, equipment , tools and materials required to perform maintenance, calibration, and technical support of Rotronic temperature and humidity monitoring devices. This service requires on-site support, data reporting, and replacement devices.
| Manufacturer |
| System Name |
| Rotronic Instrument Corp |
| Rotronic Monitoring System (RMS) Temperature Monitoring Systems |
| Place of Performance: | VA Finger Lakes Healthcare System | |
| 400 Fort Hill Avenue |
Canandaigua, NY 14424-1159
The NAICS code for this requirement is 811210 Electronic and Precision Equipment Repair and Maintenance (Size Standard $34.0).
Intended Source: Rotronic Instrument Corp 135 Engineers Rd, Suite 150 Hauppauge New York 11788
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by 4/9/2026, at 3:00 PM Eastern Standard Time (EST).
The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE – Temperature and Humidity Monitoring System in the subject line. All documents submitted, will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Yasmin Moses at Yasmin.Moses@va.gov. The capability documentation shall include general information and technical background describing in detail the prospective contractor's capabilities and experience providing the services described above. Responses shall clearly detail the firm’s capability to provide this service. Responses shall include proof of manufacturer certification to perform maintenance and on site support.
If you would like assistance in responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is APEX Accelerators and you can find your local office by searching the map on their home page. The Apex Accelerators offer a free service of assistance with reviewing and responding to government notices and postings for potential procurements.
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