Notice of Intent To Sole Source.pdf

This is a notice of intent to award a sole source contract and is not a request for quotes.

The Department of Veterans Affairs on behalf of the New York VISN 2 Campus intend to award a Firm Fixed Price (FFP), sole source action to a SDVOSB.

Name of Contractor: Minuteman Technology Services, LLC

Street Address: 75 State Street, Suite 100

City, State, Zip: Boston, MA 02109

VISN 2 Business Office is currently seeking to purchase additional configurable touchscreen kiosks in multiple configurations (freestanding, wall mounted, and tabletop) and supporting components that work with our VISTA system for (a licensed software known within the Veterans Affair organization as the Vetlink system) that checks in patients, completes mileage, and works with VA’s Vetlink Software. Together, this system provides a waiting room check in process that does not include the clerical and helps insurance capture that ultimately frees the clerk to do other tasks-- allowing patients to be autonomous with their check ins, demographics, insurance, beneficiary travel reimbursement, and records. Provides the Veteran with a timely check-in for the clinical staff to see on their desktops. The Kiosks are needed throughout VISN 2 (Fingerlakes HCS, Albany VAMC, Northport VAMC, and New York Harbor HCS including associated CBOCs for each location) to support autonomous patient check ins and beneficiary travel reimbursements.

PS-K-FS-7.4 VKIOSK V7 Freestanding Kiosks including Thermal Receipt Printer and Barcode ID Card Scanner/Imager: QTY 18 Self-Service Freestanding Kiosk (includes: 17 LCD All-in-one Touchscreen Computer, HIPAA Privacy Filter, Kiosk stand & base, CPU,10/100 Ethernet/NIC, Combined Barcode/Magstrip Reader, Power Supply/ Adapter, PCI Compliant)

PS-K-TT-7.4 VKIOSK V7 Tabletop Kiosks including Thermal Receipt Printer and Barcode ID Card Scanner/Imager: QTY 5 Tabletop kiosk: Self-Service Tabletop Kiosk (includes LCD All-in-one Touchscreen Computer, HIPAA Privacy Filter, Table Mount, CPU, Ethernet/NIC, Combined Barcode/Magstrip Reader, Power Supply / Adapter, PCI Compliant), Thermal Receipt Printer and Image/Barcode Scanner.

PS-K-WM-7.4 VKIOSK V7 Wall mounted Kiosks including Thermal Receipt Printer and Barcode ID Card Scanner/Imager: QTY 9 Wall mount: Self-Service Wall-Mounted Kiosk (includes LCD All-in-one Touchscreen Computer, HIPAA Privacy Filter, Wall Mount, CPU, Ethernet/NIC, Combined Barcode/Magstrip Reader, Power Supply / Adapter, PCI Compliant), Thermal Receipt Printer and Image/Barcode Scanner.

H-00123 42” IQD VKIOSK V7 42 Inch Intelligent Queuing Display: QTY 8 42” Pre-Configured Intelligent Queuing Monitor & Mounting Bracket (Together with the Intelligent Queuing Module License, provides a waiting room display allowing customers/patients to see their position in the queue in real time and to summon customers to appropriate location)

V90-WAR-WM-01 Kiosk/Intelligent Queuing Display Extended Hardware Warranty: QTY 80 First year of warranty is included with hardware purchase, this is for 2 additional years (sold in 12-month increments) for a total of 3 years’ worth of coverage.

This notice is being published in accordance with Federal Acquisition Regulation (FAR) Subpart 5.101 requiring dissemination of information for proposed contract actions. This is a notice of intent to award a sole source contract and is not a request for competitive quotes/proposals. The statutory authority for this sole source procurement is prescribed by FAR 13.105(a).

The Department of Veterans Affairs, New York locations intend to issue a sole source award contract to

Minuteman Technology all responsible sources may submit a capability statement demonstrating the ability to provide the requested services, which shall be considered by the agency before the intended award date. Please note, there is already a licensed network and system in place, these requested kiosks are already configured and communicate with existing process. Interested sources who submit data are responsible for appropriately marking information if it is proprietary in nature. The Government shall not reimburse interested sources for any information provided. No requests for capability briefings will be honored.

NAICS Code: 334118, Computer Terminal and Other Computer Peripheral Equipment Manufacturing

Veterans Health Administration prohibits the use of gray market items in their Medical Centers. Gray market items are considered to be items outside of the original equipment manufacturer’s intended distribution channels.

This notice is not a request for quotes; however, all responsible sources may submit a capability statement which shall be considered by the Government. All capability statements must be received by no later than 10:00 AM Eastern Standard Time on March 30, 2026. Responses to be submitted to Morgan Weeks, Contracting Officer at Morgan.Weeks1@va.gov. A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.