36C24226Q0464.docx
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- Solicitation number
- 36C24226Q0464
About this file
This is a Sources Sought Notice for the procurement of Ophthalmology surgical chairs at the Syracuse Veterans Affairs Medical Center (VAMC). The Department of Veterans Affairs Veterans Health Administration is seeking to replace four existing surgical chairs that have exceeded their ten-year operational lifespan and now pose patient safety and operational efficiency risks. The solicitation number is 36C24226Q0464, with a response deadline of April 3, 2026 at 4:00 PM Eastern Time. The point of contact is Contracting Specialist Barry Sawyer at barry.sawyer@va.gov or 585-393-8563. The product service code is 6515 (Surgical and Medical Instruments and Supplies), and the NAICS code is 339112.
The required deliverables include supply and delivery of four ophthalmology surgical chairs, installation and setup, staff training on proper use and maintenance, and warranty and support services. The chairs must feature adjustable height, backrest, and leg support; ergonomic design; high-quality durable materials; smooth and silent operation; integrated foot controls and hand-held remote controls; locking wheels or stable bases; a minimum 500-pound weight capacity; ADA compliance; and easy-to-clean surfaces for infection control. Evaluation criteria include technical compliance with specifications, vendor experience and past performance, cost proposal, and warranty and support services offered. No recovery act funds are involved, and no small business set-asides are indicated.
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Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Ophthalmology Surgical Chairs Syracuse VAMC |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 14424 |
| SOLICITATION NUMBER* |
| 36C24226Q0464 |
| RESPONSE DATE/TIME/ZONE |
| 04-03-2026 16:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 45 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 339112 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs 400 Fort Hill Ave.
Canandaigua NY 14424
POINT OF CONTACT*
Contracting Specialist Barry Sawyer Barry.Sawyer@va.gov 585-393-8563
PLACE OF PERFORMANCE
| ADDRESS |
| Syracuse VAMC |
800 Irving Ave
Syracuse NY
| POSTAL CODE |
| 13210 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| http://www.va.gov |
| URL DESCRIPTION |
| VA Homepage |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Barry.Sawyer@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist Email |
DESCRIPTION
Statement of Work (SOW) for Ophthalmology Surgical Chairs
1. Introduction The Syracuse VAMC is seeking to procure new Ophthalmology surgical chairs to replace the existing ones that have reached the end of their useful life. These surgical chairs are critical to providing quality care in our Ophthalmology department, ensuring both patient comfort and clinician efficiency.
2. Background The current Ophthalmology surgical chairs have been in service for over 10 years and have reached the end of their operational life. Their continued use poses risks for patient safety and comfort, as well as operational inefficiencies for our medical staff. It is necessary to acquire new surgical chairs to maintain the high standard of care provided by our facility.
3. Objectives The primary objective of this procurement is to obtain modern, high-quality Ophthalmology surgical chairs that meet the following criteria:
· Improved patient comfort and safety
· Enhanced functionality and ease of use for clinicians
· Durability and low maintenance requirements
· Compliance with all relevant medical and safety standards
4. Scope of Work The selected vendor shall provide the following:
· Supply and delivery of 4 Ophthalmology surgical chairs
· Installation and setup of the chairs in the designated areas
· Training for medical staff on the proper use and maintenance of the chairs
· Warranty and support services
5. Technical Requirements The Ophthalmology surgical chairs must meet the following specifications:
· Adjustable height, backrest, and leg support
· Ergonomic design for patient and clinician comfort
· High-quality, durable materials
· Smooth and silent operation
· Integrated foot controls and hand-held remote for adjustments
· Locking wheels or stable base for safety
· Weight capacity of at least 500 lbs.
· Compliance with ADA and other relevant standards
· Easy-to-clean surfaces and minimal crevices to prevent infection control issues
6. Deliverables The vendor shall provide the following deliverables:
· 4 Ophthalmology surgical chairs
· Warranty information and terms of service
7. Acceptance Criteria The new surgical chairs will be accepted based on the following criteria:
· Verification that all chairs meet the specified technical requirements
· Confirmation of warranty and support services
8. Evaluation Criteria Proposals will be evaluated based on the following criteria:
· Technical compliance with the requirements
· Vendor experience and past performance
· Cost proposal
· Warranty and support services offered
10. Terms and Conditions All terms and conditions applicable to this procurement will be governed by the guidelines and policies of the [Your VA Medical Center Name].
11. Confidentiality All information shared as part of this procurement process shall be treated as confidential and used solely for the purposes of evaluating the proposals
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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