36C24226Q0297.docx

Special Notice

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Tiffany Vazquez-Simon tiffany.vazquez-simon@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

Special Notice

SET ASIDE: N/A

NAICS: 811210 - Electronic and Precision Equipment Repair and Maintenance

POP: 02/20/2026 - 03/19/2026

AGENCY: VA New York Harbor Healthcare System - Manhattan VAMC 423 East 23rd Street, New York, NY 10010

POC: Tiffany Vazquez-Simon, Contract Specialist tiffany.vazquez-simon@va.gov

DESCRIPTION: NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT TO CHEMDAQ INC

Market research was conducted and determined that CHEMDAQ is the only vendor capable of meeting the requirement at the Manhattan VAMC.

This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists, and no telephone or email inquiries will be accepted.

No contract award will be made on the basis of proposals, or quotations received in response to this notice.

The government MAY consider all Expressions of Interest (EOI) received prior to February 5, 2026 10:00 AM ET.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

Responses to this notice must be emailed to tiffany.vazquez-simon@va.gov and received by February 5, 2026 10:00 AM ET.

Submitters are responsible for ensuring their EOI reaches the designated contracting officer on-time.

See attached Statement of Work below for additional details.

If you have any questions or concerns, please contact Tiffany Vazquez-Simon, Contract Specialist via email at tiffany.vazquez-simon@va.gov.

Statement of Work One-Time ChemDAQ Site Visit NYH - Manhattan VA Medical Center Purpose The purpose of this Scope of Work is to provide a one-time on-site service visit by a qualified technician to inspect, troubleshoot, diagnose, and recommend corrective actions for down equipment and/or performance issues associated with the ChemDAQ system at the Manhattan VA Medical Center. The visit may include minor adjustments or component replacements as needed, subject to approval.

1. Place of Performance Manhattan VA Medical Center - 423 East 23rd Street, New York, NY 10010 SPS – Sterile Processing Service

2. Period of Performance Estimated: February 20, 2026 - March 19, 2026. For one-time on-site visit, as scheduled.

3. Scope of Services

3.1 Pre-Visit Coordination

• Coordinate visit date and time with VA facility point of contact

• Comply with all VA security, safety, and access requirements

• Review any available system documentation, service history, or reported issues prior to arrival

3.2 On-Site Inspection and Troubleshooting

The technician shall perform a comprehensive on-site evaluation of the ChemDAQ system, including but not limited to:

• Visual inspection of deck components, supports, fasteners, and surface materials

• Identification of down equipment, damaged components, or performance degradation

• Troubleshooting of operational or functional issues impacting system performance

• Verification of system alignment, stability, and condition where applicable

3.3 Diagnostics and Performance Assessment

• Assess current system performance against manufacturer specifications and intended use

• Identify root causes of failures, malfunctions, or performance deficiencies

• Document any safety concerns, code issues, or potential hazards

3.4 Minor Adjustments and Repairs (If Authorized)

• Perform minor adjustments, calibrations, or corrections that can be completed during the visit

• Replace small or standard components (e.g., fasteners, clips, minor hardware) only if pre-approved by the VA representative

• Any work beyond minor repairs shall require separate authorization

3.5 Recommendations and Reporting

• Provide clear recommendations for:

• Required repairs

• Component replacements

• Performance upgrades

• Preventive maintenance actions

• Identify items that require future service visits or capital replacement

• Discuss findings verbally with the VA representative at the conclusion of the visit

4. Deliverables Within an agreed timeframe following the site visit, the technician shall provide:

• A written Service Visit Report including:

• Summary of findings

• Identified issues and root causes

• Actions taken during the visit

• Recommended repairs or replacements

• Photos (if applicable)

• A list of required parts or equipment replacements (if any), with descriptions

5. Exclusions The following are not included in this Scope of Work unless separately authorized:

• Major repairs or system replacement

• Structural modifications

• Multi-day service visits

• Engineering design services

• Construction or demolition work

• Procurement of large replacement equipment

6. Duration

• One (1) on-site service visit

• Estimated duration: 8 hours

7. Technician Qualifications

• Technician must be trained and experienced with ChemDAQ systems or comparable deck systems

• Familiarity with healthcare facility environments preferred

• Compliance with VA safety, infection control, and access requirements is mandatory

8. Safety and Compliance

• All work shall comply with VA Medical Center policies, OSHA regulations, and applicable codes

• Technician shall use appropriate PPE and follow site-specific safety procedures

• No work shall disrupt patient care or facility operations without coordination and approval

9. Acceptance Services shall be considered complete upon:

• Completion of the on-site visit

• Submission of the service report

• Review by the VA facility representative

NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT TO CHEMDAQ, INC.

The New York Harbor- Manhattan VAMC is seeking a one-time on-site service visit by a qualified technician to inspect, troubleshoot, diagnose, and recommend corrective actions for down equipment and/or performance issues associated with the ChemDAQ system.

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Special Notice