36C24226Q0237.docx
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- Attached to
- J065--Xenex Extended Warranty Service
- Solicitation number
- 36C24226Q0237
About this file
This is a Special Notice for a sole-source procurement by the Department of Veterans Affairs (VA) for an extended warranty service for Xenex UV Disinfection Robots. The VA's Samuel S. Stratton (Albany) Medical Center is seeking an extended warranty from Xenex Disinfection Services, Inc. for the period of January 10, 2026 to December 31, 2026, via Federal Supply Schedule (FSS) Contract GS-07F-0587Y. The service includes authorized preventive maintenance, repairs, and replacement of consumable components for the Pulsed Xenon UV Disinfection System, with specific emphasis on xenon bulbs that are solely manufactured by Xenex.
The solicitation is a non-competitive notice under FAR 13.106-b, with interested parties allowed to submit capability documentation by January 2, 2026, at 9:00 AM EST. The procurement is limited to Xenex due to the proprietary and comprehensive nature of their service and warranty plan, with the requirement that only Xenex-trained and certified technicians can perform maintenance and repairs. The place of performance is the Samuel S. Stratton VA Medical Center in Albany, NY, and the NAICS code is 333413 for Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing. Potential contractors must be registered in the System for Award Management (SAM) to be eligible.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Xenex Extended Warranty Service |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 14215 |
| SOLICITATION NUMBER* |
| 36C24226Q0237 |
| RESPONSE DATE/TIME/ZONE |
| 01-02-2026 9:00AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215
POINT OF CONTACT*
Contract Specialist Dolores Sachuk-Thompson Dolores.Sachuk-Thompson@va.gov 716-862-7461 x22383
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Dolores.Sachuk-Thompson |
| EMAIL DESCRIPTION |
| Contract Specialist |
DESCRIPTION
The Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW 13.106(b) to obtain an extended warranty for Xenex UV Disinfection Robots via FSS Contract GS-07F-0587Y for the period of 01/10/2026-12/31/2026.
Basic description of the requirement: The Department of Veterans Affairs, Samuel S. Stratton (Albany) VA Medical Center Medical Center in Albany, NY requires an extended warranty for Xenex UV Disinfection Robots. Contractor shall provide authorized preventive maintenance services and repairs on the Pulsed Xenon UV Disinfection System to include the replacement of consumable components of the Company Equipment including bulbs. The xenon bulbs used in the device are specifically manufactured for Xenex solely available from Xenex.
All work shall be in accordance with the Original Equipment Manufacturers’ (OEM) standards. Because of the unique, proprietary, and comprehensive nature of Xenex’s service and warranty plan, it is not possible for this function to be completed by another source other than one trained, authorized and certified by Xenex to perform the maintenance and repairs. All services are to be done as per OEM proprietary instructions. Allowing anyone other than the OEM to provide the required services are not permitted.
Place of Performance:
Samuel S. Stratton (Albany) VA Medical Center Medical Center 113 Holland Ave.
Albany, NY 12208
The NAICS code for this requirement is 333413 – Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing Intended Source:
Xenex Disinfection Services, Inc.
1074 Arion Circle, STE 116 San Antonio, TX 78216
UEI: DH6HDJRM1K27
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest, authorization and capability; to work on these specific devices, by January 2, 2026 at 9:00AM Eastern Standard Time (EST).
The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE – XENEX EXTENDED WARRANTY in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contracting Officer Dolores Sachuk-Thompson at Dolores.Sachuk-Thompson@va.gov. The capability documentation should include specific information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.
| *= Required Field |
| Special Notice |
Special Notice
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