36C24226Q0147.docx
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- Solicitation number
- 36C24226Q0147
About this file
This document is a Special Notice from the Department of Veterans Affairs Network Contracting Office 02, announcing a sole-source procurement for emergency repair of a General Electric (G.E.) C-Arm medical imaging device located at the Syracuse VAMC. The procurement is for a single-source, single-time maintenance service with a performance period from 11/19/2025 through 12/31/2025, with no option years. The contract will be awarded directly to G.E. as the original equipment manufacturer (OEM), based on their unique ability to service the equipment without risking warranty issues and to minimize potential medical equipment downtime.
Key details include a response deadline of 11/18/2025 at 15:00 Eastern Time, NAICS code 811210 (Medical Equipment Repairing) with a size standard of $34.0 million, and a requirement that potential contractors be registered in the System for Award Management (SAM). Interested parties may submit capability documentation to the Contract Specialist, Jason M. Rundle, demonstrating their ability to perform the required maintenance. The place of performance is the Department of Veterans Affairs Syracuse VAMC at 800 Irving Ave, Syracuse, NY 13210.
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Text version
SUBJECT*
Notice of Intent for Emergent Repair on (1) GE C-Arm
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 13212 |
| SOLICITATION NUMBER* |
| 36C24226Q0147 |
| RESPONSE DATE/TIME/ZONE |
| 11-18-2025 15:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 02 1304 Buckley Road Suite 101 Syracuse NY 13212
POINT OF CONTACT*
Contract Specialist Jason Rundle jason.rundle@yahoo.com 315-425-4400
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Agency Homepage |
| AGENCY CONTACT’S EMAIL ADDRESS |
| jason.rundle@va.gov |
| EMAIL DESCRIPTION |
| CS Email |
Special Notice Special Notice
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
The Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW FAR 13.106(b) to obtain Service on their G.E. C-ARM that is in need of repair. This C-Arm is considered medical equipment, and is currently in place and in active use at the Syracuse VAMC and manufactured by General Electric (G.E.). The OEM, G.E..
Period of Performance (POP) (estimated): 11/19/2025 through 12/31/2025 with potential for (0) option years (single-time maintenance). All work to be completed NLT 30 days of receiving an awarded contract.
Requirement Description: G.E. is the OEM Manufacturer of the C-Arm . The need to keep this equipment properly functioning is based on patient care as this equipment is vital for the healthcare of such patients and must be maintained regularly to prevent system down time. Given the urgent nature of the maintenance needed and given that G.E. does not have appear to utilize third party companies to perform such service work and only trained service reps such as those that work actively for G.E. are the only qualified individuals to perform this maintenance. Further, these reps are required to be used to avoid any potential warranty issues. It is thus the decision of the CO after performing market research and finding no firms available to perform this work other than the OEM and provided that the OEM can provide a fair and reasonable cost quote, and is capable of performing the work as required, is to award the work to General Electric. This should minimize potential downtime and avoid voiding the device’s current warranty. They are also knowledgeable of the machine’s specific tolerances, calibrations and pressures.
Place of Performance:
Department of Veterans Affairs Syracuse VAMC 800 Irving Ave.
Syracuse, NY 13210
The NAICS code for this requirement is: 811210 - Medical Equipment Repairing Marketing Level - NAICS 8-Digit (Size Standard: $34.0 Million).
Intended Source:
General Electric
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by Tuesday November 18th at 15:00 Eastern Standard Time (EST).
The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE – C-Arm Repair in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Jason M. Rundle at jason.rundle@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.
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