36C24226Q0078.docx

SUBJECT*

FY26 - Annual Calibration of the Hospital's Survey Meters (B+4)

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs 400 Fort Hill Ave.

Canandaigua NY 14424

POINT OF CONTACT*

Contract Specialist Lisa Harris Lisa.Harris4@va.gov Lisa.Harris4@va.gov

PLACE OF PERFORMANCE

ADDRESS

VA New York Harbor Healthcare System

Brooklyn Campus

800 Poly Place NY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

STATEMENT OF WORK

Calibration of the Hospital Survey Meters

Introduction/Background

The VA New York Harbor Healthcare System provides quality health care to veterans using the abilities of all employees supported by our commitment to education and research.

We are recognized locally, regionally, and nationally as a leader in quality patient care, positive customer service, medical/allied health education, health-related research and employment opportunities. We seek to be the provider of choice of veterans and the community by offering an efficient, integrated quality health care system capable of providing a full range of primary, specialty and chronic health care services in a system that is readily accessible and responsive to change.

Our key business drivers are quality, financial integrity, patient satisfaction and employee satisfaction.

Because of potential hazards involved in the use of radioactive materials, the VA recognizes the need for a Radiation Safety Program. The program is intended to protect personnel from unnecessary radiation exposure, to prevent contamination of our natural resources and to meet the state and federal regulations governing the possession and use of radioisotopes. Radiation can be an invaluable tool in healthcare and research and properly used can provide great benefits to mankind with little or no attendant risk. However, improper use can bring risk of high radiation exposure resulting in chronic illness, injury or even death.

The key objectives of the Radiation Safety Programs are:

· To make every reasonable effort to maintain radiation exposures, and releases of radioactive material in effluents to unrestricted areas As Low As is Reasonably Achievable (ALARA). The concept of ALARA is applied taking into account the state of technology and the economics of improvements in relation to benefits to public health and safety, and other societal and socioeconomic considerations

· To ensure control of the possession and use of "Sources of Radiation" in VA operations, research and operating programs to minimize, insofar as practicable, hazards to personnel and loss of property arising from the use of such materials

· To ensure compliance with all Federal, State and local laws covering the use of such materials, machines and devices.

Objectives/Requirements In accordance with Nuclear Regulatory Commission the hospital must calibrate hands held radiation survey meters and area monitors annually. The requirements are listed below:

The calibration must be performed in accordance with NRC requirement, Consolidated Guidance about Material License NUREG 1556, Appendix K.

List of survey meters and required actions:

CALIBRATION OF RADIATION MONITOR ON SITE: 3 AREA MONITORS:

Area /monitor GM Waste room G. floor Needs to be calibrated in the contractor‘s laboratory. The unit screwed into the wall.

(Nal)

G. Floor, near Trash compactor.

Must be calibrated on site.

Nal G-Floor near trash compactor.

Must be calibrated on site.

LIST OF HANDHELD SURVEY

Associate

G-116

Note-1: Time Duration: Thirty days.

Note-2 The contractor must travel one time for calibration.

Instrument Calibration with special I-125 efficiency determination: 14 survey meters Calibration of Extra Scale 14C: 3 survey meters Extra Ion Chamber Fee 470A: One survey meter Battery replacement for above instruments: For 14 survey meters

Other requirement: The contractor must provide certificate of calibration for the above radiation monitors.

Place of Performance VA New York Harbor Healthcare System Brooklyn Campus Radiation Safety Service 800 Poly Place Brooklyn, NY 11209

Calibration of the Hospital Survey Meters