36C24226Q0041.docx
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- Solicitation number
- 36C24226Q0041
About this file
This Special Notice outlines a sole-source, firm-fixed-price bridge contract for regulated medical waste management and sharps removal services for the Department of Veterans Affairs New York Harbor Healthcare System. The six-month contract will be awarded to Set the Standard, a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), with an anticipated award date of 10/17/2026. The contract covers waste removal services for three campuses and two outpatient clinics, including disposal of non-hazardous pharmaceutical waste, gen-ex cartridge waste, empty methadone bottles, pathological waste, trace-chemotherapeutic waste, and reusable/disposable sharps exchange.
The solicitation (36C24226Q0041) is for NAICS code 562112, with a response deadline of 10/17/2025 at 10:00 AM Eastern Time. The contract requires the contractor to provide all labor and materials for collecting and removing regulated medical waste, processing and disposing of waste off-site in compliance with federal, state, and local regulations. Service locations include VA facilities in St. Albans, New York City, Harlem, Brooklyn, and Staten Island. The procurement is being conducted under FAR Subpart 6.302-5 and VAAR 819.7007, allowing sole-source awards to SDVOSBs with a contract value under $5 million.
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Text version
Special Notice Special Notice
| SUBJECT* |
| BRIDGE REGULATED WASTE MANAGEMENT AND SHARPS REMOVAL SERVICES |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 14215 |
| SOLICITATION NUMBER* |
| 36C24226Q0041 |
| RESPONSE DATE/TIME/ZONE |
| 10-17-2025 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| S222 |
| NAICS CODE* |
| 562112 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215
POINT OF CONTACT*
CONTRACTING OFFICER
MEGAN ROSS
MEGAN.ROSS3@VA.GOV
716-862-7461 22451 716-684-0474
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/new-york-harbor-health-care/ |
| URL DESCRIPTION |
| VA NEW YORK HARBOR |
| AGENCY CONTACT’S EMAIL ADDRESS |
| MEGAN.ROSS3@VA.GOV |
| EMAIL DESCRIPTION |
| MEGAN.ROSS3@VA.GOV |
DESCRIPTION
Notice of Intent to Sole Source
Description of Requirement:
The Department of Veterans Affairs intends to solicit and negotiate a Sole Source, Firm-Fixed-Price six (6) month contract with Set the Standard, who is a certified SDVOSB. This procurement is a bridge contract for urgently needed Sharps removal services for the New York Harbor VA Healthcare System. The anticipated award date is 10/17/2026. The North American Industry Classification (NAICS) code for this acquisition is 562112.
Background:
Department of Veterans Affairs, New York Harbor Health Care System (NYHHCS) is seeking removal and disposal of regulated medical waste (RMW) services for each of three (3) campuses and two (2) associated outpatient clinics. RMW includes non-hazardous pharmaceutical waste, gen-ex cartridge waste, empty methadone bottles, pathological waste and trace-chemotherapeutic waste as well as reusable and disposable sharps exchange.
Scope:
The contractor shall provide all labor and materials necessary for the collection and removal of RMW as well as reusable and disposable sharps exchange services for the Department of Veterans Affairs NY Harbor Healthcare System.
The waste shall be processed and disposed of off-site by the contractor at a facility in compliance with all Federal, State and Local requirements. Management and processing of regulated waste and completion of all services shall be in accordance with all Federal, State, and Local regulations.
Regulated Medical Waste Removal Services:
Regulated medical waste includes, but is not limited to items contaminated with blood and body fluids/waste, trace-chemotherapeutic wastes, pathological and microbiological waste, or other potentially infectious materials
Locations:
| Department of Veterans Affairs |
| NYHHS Primary & Extended Care Center |
| St. Albans Campus |
| 179-00 Linden Blvd. (at 179 St.) |
| St. Albans, NY 11425 |
| Department of Veterans Affairs |
| VA NY Harbor Healthcare System (New York Campus) |
| 423 East 23rd Street |
| New York, NY 10010 |
| VA Harlem Community Based Outpatient Clinic |
| 55 West 125th Street |
| New York, NY 10027 |
Department of Veterans Affairs VA NY Harbor Healthcare System (Brooklyn Campus) 800 Poly Place Brooklyn, New York 11209
| VA Community Based Outpatient Clinic |
| 1150 South Avenue, 3rd Floor |
| Staten Island, NY 10314 |
Justification Rationale:
(FAR) Subpart 6.302-5, "Authorized or required by statute," and VAAR 819.7007, "Sole source awards to a verified service-disabled veteran-owned small business." The use of sole source awards to an SDVOSB is allowable as long as the anticipated value of the contract, including any options, does not exceed $5 million.
A determination by the Contracting Officer confirms that only one SDVOSB is capable of providing the required goods/services due to their unique qualifications, and an award is in the best interest of the government.
This notice satisfies the requirement at FAR 5.201(b)(1), to publicize the proposed contract action. This notice of intent is not a request for competitive proposals and no solicitation will be made available. Any responses received will only be considered for the purposes of determining the marketplace for future procurements. The Government will not pay for information submitted. This will be the only notice of the Government's intent to solicit, negotiate, and award to one source to satisfy this requirement.
Point of Contact:
Megan Ross Contracting Officer Megan.Ross3@va.gov
| *= Required Field |
| Special Notice |
Special Notice
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