36C24226Q0022.docx
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- Solicitation number
- 36C24226Q0022
About this file
This Special Notice details the Veterans Health Administration's intent to sole source a software subscription from Radformation for radiation oncology software. The procurement covers annual subscriptions for four software products: AutoContour Radiotherapy, ClearCalc Secondary Calculation, ClearCheck Radiotherapy Treatment Plan Evaluation, and EZFluence Radiotherapy Automated 3D Planning. The contract period is from 10/01/2025 to 09/30/2026, with provisions to add four option years, and will be performed at the Northport, NY VA Medical Center.
The solicitation is not a competitive quote request, but interested parties can submit capability documentation by 09/15/2025 at 10:00 AM EST to demonstrate their ability to meet the requirements. Prospective contractors must be registered in the System for Award Management (SAM) and can submit responses via email to Contracting Officer Tevia Mastykarz. The procurement is classified under NAICS code 513210 (Software Publishers) with a size standard of $47 million, and the intended source is Radformation, located at 261 Madison Ave, New York, NY, with UEI H3PKJDHYM524.
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Text version
Special Notice Special Notice
| SUBJECT* |
| FY 26 Radformation Radiation Oncology Software |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 14215 |
| SOLICITATION NUMBER* |
| 36C24226Q0022 |
| RESPONSE DATE/TIME/ZONE |
| 09-15-2025 10AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| 7A21 |
| NAICS CODE* |
| 513210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215
POINT OF CONTACT*
Contracting Officer Tevia Mastykarz Tevia.Mastykarz@va.gov 585-297-1460 Ext 72431
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/health-care/ |
| URL DESCRIPTION |
| Veterans Health Administration |
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW FAR 13.106(b) for Radformation software annual subscription for AutoContour Radiotherapy, ClearCalc Secondary Calculation, ClearCheck Radiotherapy Treatment Plan Evaluation and EZFluence Radiotherapy Automated 3D Planning.
Period of performance: 10/01/2025 to 09/30/2026 with the provision to add 4 option years.
Basic description of the requirement: Radformation is the manufacturer and developer of the AutoContour Radiotherapy, ClearCalc Secondary Calculation, ClearCheck Radiotherapy Treatment Plan Evaluation and EZFluence Radiotherapy software.
| Place of Performance: | Northport, NY VA Medical Center | |
| 79 Middleville Rd | ||
| Northport, NY 11768 |
The NAICS code for this requirement is 513210 Software Publishers (Size Standard $47 Million).
| Intended Source: | Radformation | |
| 261 Madison Ave, 9th Floor | ||
| New York, NY 10016 | ||
| UEI: H3PKJDHYM524 |
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by September 15th, 2025 at 10:00 AM Eastern Standard Time (EST).
The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE – Radformation in the subject line. All documents submitted, will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist Tevia Mastykarz at Tevia.Mastykarz@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.
| *= Required Field |
| Special Notice |
Special Notice
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