36C24226Q0010 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

SBAR APPROVED

Department of Veterans Affairs 400 Fort Hill Ave.

Canandaigua

NY

14424 Department of Veterans Affairs Network Contracting Activity 400 Fort Hill Ave.

Canandaigua

NY

14424 To all Offerors/Bidders

36C24226Q0010 08-25-2025

X X X X One (1) The purpose of this amendment is to answer questions of potential quoters. The closing date of this solicitation remains the same; September 24, 2025 at 14:00 EDT. See attached document.

NOTE: Stretcher is hereby removed from the Performance Work Statement (PWS). See attached document: Red-Lined RFQ 36C24226Q0010_1 Ambulette Northport.

All other terms and conditions remain the same.

Lisa Harris Contract Specialist RFQ 36C24226Q0010 FY26 NP Ambulette (Base+4) Questions/Answers

Submission 1:

“Tolls. Can we estimate how many tolls will be charged?”

Answer: Yes

Submission 2:

We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Answer: This is not a brand-new requirement.

Submission 3:

“How many calls per day, week, and month?”

Answer: An average day, Monday - Friday, equals 24 calls. An average week equals 144 calls. An average month equals 576 calls.

Note weekends: Standing Dialysis on Saturdays equals 7-9 calls. Saturday and Sunday discharges equal an estimated 3-6 calls per month.

“How many patients are to be transported per ride?”

Answer: No more than 2 patients under VA contract. Only VA contracted veterans shall be transported when more than 1 traveler per van.

“How many riders (family or caregivers) per ride per patient.”

Answer: Only VA contracted veterans shall be transported when more than 1 traveler per van.

“How many cars will be required to be assigned daily, weekly, or monthly?”

Answer: Zero (0) cars.

“Will it be a flat rate per ride, or per round drop, or mile?”

Answer: “Each trip is one way, with additional mileage after fifty miles”.

“License requirements NYC, Nassau or Suffolk?”

Answer: All drivers should be required to have a current New York State License per section 10.1(a) of the Performance Work Statement.

“Any dot requirements? Insurance requirements?”

Answer: The New York State Department of Health (NYSDOH) has outlined specific requirements for ambulette services to ensure compliance with DOT regulations.

“How many wheelchairs and stretchers?”

Answer: Wheelchair transport is 590 per month. There are zero (0) stretcher transports. Stretcher was removed from the Performance Work Statement. See Red-Lined Performance Work Statement.

Submission 4:

“Is there any incumbent/recompete or is this a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.”

Answer: This is not a brand-new requirement.

Submission 5:

“Does this Solicitation for Services include Stretcher transportation? Both pages 62 and 95 of 113 use the term “Stretcher”. The term Stretcher transportation does not appear anywhere else in the Solicitation including General Page 12 of 113; 1.2 Background 13 of 113; General Requirements 15 of 113; Vehicle requirements 17-19 of 113”.

Answer: There are zero (0) stretcher transports. Stretcher was removed from the Performance Work Statement. See Red-Lined Performance Work Statement.

“Page 62 of 113 states under Scope – “Under this agreement and other applicable contracts or agreements, will provide Ambulette/Wheelchair and Stretcher van transportation for eligible Veteran patients services to, for, or on behalf of Northport VAMV” Answer: Stretcher was removed from the Performance Work Statement, page 62. See Red-Lined Performance Work Statement.

“Page 95 of 113, E.9, Evaluation Factor 1, Technical, C. Experience, states under Experience “Offeror must demonstrate experience, a measure if the offeror has performed these types of services, providing ambulette/wheelchair and Stretcher van transport services by identifying a minimum of three (3) references” Answer: Stretcher was removed from the Performance Work Statement, page 95. See Red-Lined Performance Work Statement.

“If Non- emergency Stretcher services are meant to be including in the services requested in this Solicitation one of the following would be necessary to properly bid for these services” Answer: Stretcher was removed from the Performance Work Statement.

“Page 15 of 113 under Hours of Operations states “Wheelchair Van services are required a twenty-four (24) hours/Seven (7) days a week, including observed Federal holidays. Page 95 of 113, E.9, Evaluation Factor 1 technical, a. Capability States “Confirm services shall be available 6:00am – 10:00am, 7 days per week, including holidays. Which of these statements correctly represents the requirements of the Solicitation.”

Answer: 24/7 days per week, including holidays. See Red-Lined Performance Work Statement.

“Please clarify under General Requirements section 1.7 page 16 of 113 Does the statement, “With proper written approval, the NORTHPORT VAMC shall allow the contractor to charge on a per- patient basis when more than one patient is transported.”, only apply to the Mileage rate charge. Every other Base or Load plus Milage rate billing method clients including New York State Medicaid always includes all Base or Load fees and then limit the Mileage charge to the longest trip of the group ride. Without the ability to charge for each base or Load Rate the VAMC would actually be asking for a “FREE TRIP” whenever a group ride occurs. I do not believe that is the intent of the section so please confirm this section only applies to the billing of Mileage in group ride circumstances.”

Answer: Written approval is not required when transporting two (2) VA contracted Veterans/patients.

“Does the NORTHPORT VAMC have a timeframe for utilizing the VetRide transportation system.”

Answer: Upon contract execution.

“We do not see a number of vehicles requirement anywhere in the VEHICLE REQUIREMENTS section from page 17 of 113 to page 19 of 113. Fleet Size directly correlates to waiting times and response to same day request. Will fleet size (that meets the requirements) be considered when evaluating solicitation responses.”

Answer: Please refer to E.9 52.212-2 Evaluation

“Section CERTIFICATION OF INSURANCE COVERAGE. Does this section apply to both Automobile and General insurance level of coverage. Typically, Ambulette companies have Auto insurance coverage, which covers passengers during transport and General insurance which covers after/outside the vehicle. Please confirm that the levels of insurance in this section apply to either Both Automobile and General insurance policies or only to one or the other.”

Answer: Both Commercial Auto Liability and General Liability insurance.

See attached document: Red-Lined RFQ 36C24226Q0010_1 Ambulette Northport.