630-26-101 ONCOLOGY PHARMACY CHILLER USP 800 - SOW.doc

FScope of Work Project Title: Oncology Pharmacy Chiller USP 800 Project Number: 630-26-101 Contractor shall provide labor, materials, equipment and supervision to install a dedicated chiller for 12 South Oncology Pharmacy in accordance with manufacturer specifications and VA specifications at http://www.cfm.va.gov/til/specs.asp. Work shall meet all VA standards and USP 800 requirements. All work shall be performed at the Veterans’ Affairs Medical Center located on 423 East, 23rd Street, New York, NY 10010.

Scope of Work:

1. Convert Room 12099S to a Mechanical Room:

A. Replacement of existing door/frame and associated hardware shall be UL listed and shall be installed to meet NFPA 80 requirements and the VA Program Guide for Room Finishes.

B. Remove existing door between rooms 12099S and 12101S. Close door opening with 5/8” fire code GYP boards to meet NFPA 80 requirements.

C. Replace existing window with new insulated window metal panel. Install motorized air intake louver and exhaust ducts to meet condenser’s manufacturer specifications.

D. Add 5/8” fire code GYP boards to existing wall as needed to meet NFPA 80 requirements.

E. Firestop wall pipe and conduit penetrations.

F. Existing flooring, lighting and wall mounted sprinkler heads to remain. Floor shall be protected during construction.

G. One coat of primer and 2 coat of Paint on all walls to match existing color finish.

2. 12 South Oncology Pharmacy cooling system and BMS control:

A. Provide and install one (1) completed and fully operational 6 Tons Daikin constant refrigerant cooling systems.

B. Provide vibration pad for the condensing unit

C. Provide DX coil assembly drawings and specifications D. Provide condenser, air in-take and exhaust ducts assembly drawings and specifications.

E. One year labor warranty

3. Provide and install temperature and pressure gages for existing AC-60 chilled water supply and return lines. Referenced project 630-17-104, Renovate Oncology Pharmacy on 12 South.

4. Code and Regulation Compliance:

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state and local environmental statutes and regulations in effect of date of issuance of this contract, including, most current requirements of VHA and the applicable portions of the documents cited in the basic contract and below.

A. National Fire Protection Association (NFPA):

B. NFPA 99 Healthcare Facilities Code C. NFPA 101 – Life Safety Code

D. NFPA 80

E. NFPA 92-Chapter 8 Testing and Chapter 2 of NFPA 1001 Mandatory References F. JCAHO standards EC.5.40.14 G. 29 CFR 1910 Federal Occupational Safety and Health Act (OSHA) H. 29 CFR 1926 Safety and Health Regulations for Construction

5. Performance Period and Hours of Work:

The total project duration from issuance of Notice to Proceed is 180 calendar days. Work under this contract shall be accomplished during normal hours schedule. Manhattan VAMC normal working hours are 8:00 am through 4:30 pm Monday through Friday.

6. All demolished materials shall be removed off the site on a regular basis and during off hours

(5:00 PM – 11:30 PM). All disposal and rubbish removals are the contractor’s responsibility.

7. Hold Bi-Weekly construction meetings and prepare meeting minutes.

8. Coordinate all fire alarm and utility shutdowns with facility representative and attend utility shutdown meetings as requested by the Resident Engineer.

9. All work shall be performed in accordance with NFPA, Life Safety, VA Standards and Regulations, VA Policy and requirements, OSHA regulations, and manufacturer specification.

10. Contractor shall provide following documentation for review and approval prior to start construction:

a. Pre-Constructon Risk Assessment (PCRA)

b. Interim Life Safety Measures (ILSM)

c. Infection Disease Control and Risk Assessment (ICRA)

d. Environmental Impact Assessment Process (EIAP)

11. Contractor shall be required to provide the following documentation for all of his/her personnel working on VA property:

A. VA issued identification badges

B. OHSA Training certifications C. Construction Safety and Accident Prevention plans

D. TB tuberculin test certifications

12. Since contractor will not access VA information or VASI, the C&A requirements do not apply, and that a Security Accreditation Package is not required.

13. VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information.

All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements.

14. Project Management Platform Requirement:

A. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

B. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

4. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

5. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

C. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

D. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

E. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

F. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

G. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

15. Record Management Requirements:

A. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

B. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

C. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

D. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

E. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

F. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

G. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

H. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

I. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

J. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

K. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

Completion Time: 180 calendar days from Notice to Proceed