S02 SOW SPS auto-flush Revised 1-2-2025.docx

Statement of Work

SPS AUTO FLUSH INSTALL

JAMES J. PETERS VA MEDICAL CENTER

130 West Kingsbridge Road Bronx, NY 11040

Installation of auto flushing units at dedicated reverse osmosis sink locations in the SPS department at the James J Peters VA Medical Center, Bronx NY.

1. Objective:

James J Peters VA Medical Center in the Bronx, NY is seeking a contractor to furnish supervision, labor, equipment, and material necessary to install programable auto-flushing units and associated connections at dedicated sink locations. 4 total auto flushing units to control 6 sinks.4 sinks are back-to-back on a shared plumbing wall. All work shall be completed in accordance published applicable local/state/federal codes and regulations. Including follow OSHA standards 1910.141 and NYC regulations 28-101.1. and IPC 2021.

Contractor is required to visit site.

Pre-Inspection:

a. VA personnel and the contractor shall inspect the work site before any work is performed and agree on the condition and requirements associated with this project.

b. Contractor shall submit a written workplan to the Contracting officer and COR for approval prior to starting.

2. Scope:

Contractor shall provide all equipment, material, and labor required to perform the following.

a. Contractor shall construct Infection prevention barriers and take other associated precautions related to working in a sterile environment, for each sink location.

b. A written infection prevention plan shall be submitted for approval.

c. The contractor shall allow for work to span a maximum of two weekends to accommodate the SPS department functions.

d. Contractor shall supply and install auto-flushing units in 4 locations that control 6 different sinks.

e. Contractor shall supply, install, and complete all mechanical, plumbing, and electrical connections associated with this project, in compliance with manufactures recommendations.

f. The contractor shall provide and install check valves at each sink location to prevent backflow.

g. All plumbing fittings, hoses and connections shall match existing and meet healthcare standards and VA guidelines.

h. Auto flushing timer and associated components, make and model not specified. However, examples of the expectation can be seen below.

i. Site conditions showing electrical outlets and existing plumbing can also be seen below.

Repairs not included withing this scope that shall incur an additional cost to the VA shall not be performed unless a modification is provided by the Contracting Officer (CO).

3. Post-Inspection:

a. After work is complete the contractor shall perform a function test of auto flush equipment. Procedures shall follow manufactures recommendations.

b. Prior to acceptance, a final inspection for quality assurance shall take place after completion of the work by VA personnel.

4. Reports and Acceptance:

a. Contractor shall provide reports to COR upon project completion.

b. Acceptance based on COR’s approval. Contractor shall provide reports and findings to the COR.

5. Schedule:

a. The SPS Department provides critical support to patient care. No work shall be performed during normal business hours, which are 8 am to 4 pm, Monday through Friday. The contractor needs to schedule and perform repairs during weekend hours. The Facilities Management department from the James J Peters VA Medical Center must approve all work schedules prior.

b. The Contractor should not plan to provide repair service during observed Federal Holidays unless otherwise scheduled with and approved by the COR and the Contracting Officer. If scheduled and approved, it shall be at no additional cost to the VA.

c. Holidays observed by the federal government are annotated below.

- New Year’s Day

- Martin Luther King’s Birthday

- President’s Day

- Memorial Day

- Juneteenth

- Independence Day

- Labor Day

- Columbus Day

- Veterans Day

- Thanksgiving Day

- Christmas Day

6. Protection of Work and Property:

a) The contractor shall continuously maintain adequate protection of all his work from damage and shall protect the James J. Peters VA Medical Center property from injury or loss arising out of this contract. The contractor shall make good any such damages, injury, or loss, except such as may be directly caused by agents or employees of the James J. Peters VA Medical Center.

b) The contractor shall erect barricades and railings, give warnings, display lights, screens or signs and exercise precautions as may be reasonably necessary to prevent injury or damage.

c) The C&A (certificate and Accreditation) requirements do not apply, a Security Accreditation Package is not required. At no time during the execution of the duties listed in this statement of work will the contractor interface with VA systems or VA sensitive information.

d) The C&A (certificate and Accreditation) requirements do not apply; a Security Accreditation Package is not required. At no time during the execution of the duties listed in this statement of work will the contractor interface with VA systems or VA sensitive information.

7. Safety Requirements:

All work must comply with VA and OSHA safety standards. Including all construction and labor trades.

8. Place of Performance:

Building 100 SPS Department Department of Veterans Affairs James J. Peters Medical Center 130 West Kingsbridge Road Bronx, NY 10468

9. Period of Performance:

All work must be completed within 60 calendar days of notice to proceed. Any circumstance that requires extending the contract shall be coordinated with the Contracting Officer and the COR. This requirement is a one-time service and does not include option years.

Pictures for reference only:

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