36C24225Q0944.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* FY26 SERVICES (BASE+4) Elevator Maintenance - NJ 561

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14810

SOLICITATION NUMBER* 36C24225Q0944

RESPONSE DATE/TIME/ZONE 08-12-2025 12:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Z1DA

NAICS CODE* 238290

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

RPO East, NCO 2 Contracting Office 76 Veterans Avenue Bath NY 14810

POINT OF CONTACT*

Contract Specialist Nathan Northrup nathan.northrup@va.gov

PLACE OF PERFORMANCE

ADDRESS East Orange VAMC and Lyons VAMC New Jersey VA Healthcare System 385 Tremont Avenue/151 Knollcroft Road East Orange/Lyons NJ

POSTAL CODE 07018

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs Website AGENCY CONTACT’S EMAIL ADDRESS nathan.northrup@va.gov EMAIL DESCRIPTION Contract Specialist Email

DESCRIPTION

This is a "REQUEST FOR INFORMATION" only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing.

The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small

Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.

This Sources Sought is for the East Orange VA Medical Center located at 385 Tremont Avenue, East Orange, NJ 07018, and the Lyons VA Medical Center located at 151 Knollcroft Road, Lyons, NJ 07939, who have a requirement for Elevator Maintenance Services for one

(1) base year and four (4) provisional option years. A site visit will be included in the official solicitation. All parts, labor, fees, and materials shall be included in the purchase order to perform:

1. Contractor shall provide weekly, biweekly, monthly, quarterly, semi-annual, and annual preventative maintenance as prescribed by the Original Equipment Manufacturer (OEM).

2. Contractor shall have at a minimum one (1) elevator technician at each facility 40 hours per week, full-time.

3. A certified journeyman mechanic shall always be present when apprentices are performing maintenance at either facility.

4. Contractor shall have 5 years’ experience minimum servicing elevators. Technicians assigned shall have 3 years’ experience. Assigned mechanics, technicians, and/or apprentices shall be certified by the International Union of Elevator Contractors (IUEC).

5. All parts, labor, materials, supervision, tools, supplies, and/or any fees shall be included to perform:

a. Scheduled inspections, services, testing, adjustments, repairs, and/or replacement parts.

b. Any required unscheduled adjustments, services and/or repairs during business hours

c. 24 hour per day, 7 days per week, 365 days per year (24/7/365) emergency call back shall be provided within two (2) hours of telephone request.

6. All service and repair work shall be performed in compliance with the latest approved edition of the ASME A17.1/CSA B44-2019: Safety Code for Elevators and Escalators, as of 2019 American National Standard Institute Elevator Code (ANSI), and ANSI Inspectors manual ANI, A17.2.

7. Equipment List:

a. Table 1: Elevators to be serviced at East Orange VA Medical Center (Qty: 18)

b. Table 2: Elevators to be serviced at the Lyons VA Medical Center (Qty: 34)

Responses to this notice shall include the following:

1. Company name, address, point of contact (phone and email), DUNS/SAM UEI number

2. Type of business (e.g. SDVOSB, VOSB, HubZone, 8(a), WOSB, Small Disadvantaged

Business, or other Small Business)

Bldg Car # Type Capacity Inst Date Drive Type Piston Rope Size Elevator # 5Yr Test Machine Equip

# of Openings

Car Speed F.P.M.

1 P1 PASS 4000 2022 T (6) 11/16 63391-94-A Feb-16 SMARTRISE 16 700 1 P2 PASS 4000 2022 T (6) 11/16 63391-94-B Feb-16 SMARTRISE 16 700 1 P3 PASS 4000 2021 T (6) 11/16 63391-94-C Feb-16 SMARTRISE 16 700 1 P4 PASS 4000 2021 T (6) 11/16 63391-94-D Feb-16 SMARTRISE 16 700 1 P5 FREIGHT 5000 2022 T (6) 11/16 63395 Dec-15 SMARTRISE 16 700 1 P6 FREIGHT 5000 2022 T (6) 11/16 63396 Dec-15 SMARTRISE 16 700 1 P7 PASS 4000 1997 T (6) 11/16 63397 Feb-16 WESTINGHOUSE 16 700 1 P8 PASS 4000 1997 T (6) 11/16 63398 Feb-16 WESTINGHOUSE 16 700 1 P9 PASS 4000 2021 T (6) 11/16 633399 Dec-15 SMARTRISE 15 700 1 P10 PASS 4000 2021 T (6) 11/16 63400 Dec-15 SMARTRISE 15 700 1 P11 PASS 4000 1997 T (6) 11/16 154614 Dec-15 O THOMPSON 5 200 1 P12 PASS 4000 2003 T (6) 11/16 922777-12 Dec-15 ARMOR 15 700 1 P13 PASS 4000 2003 T (6) 11/16 922777-13 Dec-15 ARMOR 15 700 1 P16 PASS 4000 2003 T (6) 11/16 922777-17 Dec-15 ARMOR 14 700 1 P17 PASS 4000 2003 T (6) 11/16 922777-18 Dec-15 ARMOR 14 700 2 P1 PASS 2000 1997 T (6) 11/16 63402 Feb-16 O THOMPSON 4 100 5 P1 PASS 2000 1986 H 84260 Dec-15 CEMCO 2 75 7 P1 PASS 4500 1998 H 5 1/2 94-7038 Dec-15 MOTION CONTROL 2 100

Bldg. Car # Type Capacity Inst Date Mod Date Drive Type Piston Dia. Rope Size Elevator # 5Yr Test Machine Equip Ctrl Equip Door Equip Door Protection Signal Fixture

Fire Service

# of Openings

Car Speed F.P.M.

1 P1 PASS 3500 1965 1993 T (5) 5/8 XY1-845 Feb-26 GENERAL ELEV SYSTEMS INC GAL MICRO-SCAN 5 250 1 P2 PASS 3500 1965 1993 T (5) 5/8 XY1-932 Feb-26 GENERAL ELEV SYSTEMS INC GAL MICRO-SCAN 5 250 2 P1 PASS 3500 1974 1995 T (6) 1/2 3748 2/29/2026 GENERAL MOTION CONTROLGAL MICRO-SCAN 3 100

2 P2 PASS 3500 1985 H 6 3652 1/29/2026 SERGE SERGE GAL MICRO-SCAN 3 125

3 P1 PASS 4500 2004 H Dual 4 3062606 11/19/2025 EECO MCE GAL MICRO-SCAN 3 125 3 P2 PASS 4500 2004 H Dual 4 3062607 11/19/2025 EECO MCE GAL MICRO-SCAN 3 100 4 P1 PASS 4000 1975 H 5.5 395443 11/19/2025 MONTGOMERY MONTGOMERY MONTGOMERY MICRO-SCAN (97) 3

4 P2 PASS 5000 1996 H 6 1/29/2026 EECO MCE GAL MICRO-SCAN 3 100

5 P1 PASS 3000 1983 H 5.5 AW-13 11/19/2025 CEMCO ELEV SYSTEMS INC GAL SAFETY & PHOTO 3 100 6 P1 PASS 3500 1975 1994 T (7) 1/2 CT-35610 2/29/2026 MONTGOMERY MOTION CONTROLMONTGOMERY MICRO-SCAN 3 125 7 P1 PASS 3500 1979 T (4) 1/2 420648 Feb-26 HOLLISTER WHITNEY O-THOMPSON GAL MICRO-SCAN 3 125 7 P2 PASS 5000 1991 H 6 8910403 Nov-25 ESCO ESCO GAL MICRO-SCAN 3 125 8 P1 PASS 3500 1981 H 5.4 C-81-500-7 Nov-25 ESCO ESCO GAL MICRO-SCAN 3 125 9 P1 PASS 3500 1991 H 5.5 NN-21770 Nov-25 CEMCO ELEV SYSTEMS INC GAL MICRO-SCAN 3 200 10 P1 PASS 4000 2015 H 2.745/4.175 V3MH/212 Nov-25 CANTON VIRGINIA CONTRO GAL INFARED DETECT 2 100

16 P1 PASS 5000 1998 H 7 11/19/2025 CEMCO OMRON SYSMAC C GAL MICRO-SCAN 3 200

53 P1 PASS 3500 1984 1987 T (4) 5/8 A62697-2 Dec-26 HOLLISTER WHITNEY GAL GAL MICRO-SCAN 4 125 53 P2 PASS 3500 1984 1987 T (4) 5/8 A62697-4 Dec-25 HOLLISTER WHITNEY GAL GAL MICRO-SCAN 4 125 53 S1 FREIGHT 5000 1995 H 6.5 Jan-26 CEMCO ESI GAL MICRO-SCAN 4 100 54 P1 PASS 4500 1994 H 5.95 EO-30418 Jan-26 CEMCO ELEV SYSTEMS INC GAL MICRO-SCAN 2 125 54 S1 FREIGHT 4000 1978 T (7) 1/2 P-2442 Feb-26 MONTGOMERY MONTGOMERY GUILBERT MICRO-SCAN 2 100 54 S2 FREIGHT 4500 1995 H 6.5 EO-30417 Jan-26 CEMCO ESI COURIAN MICRO-SCAN 2

54 S3 FREIGHT 5000 1998 H 7 A626973 1/29/2026 CEMCO OMRON GAL MICRO-SCAN 3 125

57 P1 PASS 3500 1972 1994 T (6) 1/2 8910404 Feb-26 MONTGOMERY MOTION CONTROLGAL MICRO-SCAN 3 100 57 P2 PASS 3500 1990 2005 H 6.5 PIC868496 Jan-26 TKE ESCO GAL MICRO-SCAN 3 125

135 P1 PASS 5000 1987 2005 H 6 P 2868499 11/16/2025 TKE ESCO GAL MICRO-SCAN 2 100

135 P2 PASS 5000 1987 2005 H 6 C868500 11/16/2025 TKE ESCO GAL MICRO-SCAN 2 100

135 F1 FREIGHT 5000 1987 H 6 11/16/2025 ESCO ESCO GAL MICRO-SCAN 2 100

143 P1 PASS 4400 1997 H 6 11/18/2025 MINN ELEV ELEV CONTROL GAL JANUS 3 125

143 P2 PASS 4400 1997 H 6 11/18/2025 MINN ELEV ELEV CONTROL GAL JANUS 3 125

143 S1 FREIGHT 4400 1997 H 6 11/18/2025 MINN ELEV ELEV CONTROL GAL JANUS 3 125

143 S2 FREIGHT 4400 1997 H 6 11/18/2025 MINN ELEV ELEV CONTROL GAL JANUS 3 125

135 P1 PASS 5000 2015 2022 H 8.625 20726 IMPERIAL ELECTRIC VIRGINIA CONTROL GAL INFARED DETECT 2 100 135 P2 PASS 5000 2015 2022 H 8.625 20727 IMPERIAL ELECTRIC VIRGINIA CONTRO GAL INFARED DETECT 2 100

3. Capability Statement addressing the Company’s qualifications and ability to perform according to description above.

4. Subcontracting plans (note the limitations on contracting at 50% for services, FAR 52.219-4, Limitations on Subcontracting, and/or VAAR 852.219-75/852.219-76)

Contractor shall be registered in SAM.gov. The NAICS Code is 238290 with a Small Business size standard of $22 million. SDVOSB/VOSB vendors shall be registered in the SBA VetCert Database.

Any offeror capable of providing this service shall notify the Contract Specialist no later than August 12th, 2025, 12:00 pm EST.

All information is to be submitted via eMail to: nathan.northrup@va.gov. Phone calls will not be accepted.

mailto:nathan.northrup@va.gov