36C24225Q0428.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJE

CT*

FY25 Services Chudy Group LLC TCGRX Pharmacy Contract

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 12208-3410

SOLICITATION NUMBER* 36C24225Q0428

RESPONSE DATE/TIME/ZONE 05-15-2025 12:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J065

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Samuel S . Stratton VA Medical Center

113 Holland Avenue (2-90NCA)

Albany NY 12208-3410

POINT OF CONTACT* John Bolt john.bolt@va.gov

John.Bolt@va.gov

716-862-7461

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

JJP, Northport and NYH

130 West Kingsbridge Road

Bronx NY

POSTAL CODE 10468

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL Dept. of Veterans Affairs

URL DESCRIPTION https://www.va.gov/

AGENCY CONTACT’S EMAIL ADDRESS john.bolt@va.gov

EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office 2, hereby provides notice of its intent to award a sole-source, firm-fixed price contract, for a base + 4 option years to Chudy Group LLC (SAM UEI NQGBJPMMJYE8), 106 Roche Drive Durham, North Carolina, 27703.

The period of performance shall be a base year beginning September 1, 2025 through August 31, 2026.

The contract will provide a full service and maintenance agreement to properly maintain all TCGRx equipment at the following three locations:

1. Department of Veterans Affairs, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, NY 10468

2. Department of Veterans Affairs, New York Harbor Hospital Network

3. Department of Veterans Affairs Northport, Northport VA, 79 Middleville Road, Building

Northport, NY 11768-2200

NAICS Code: 339112 Surgical and Medical Instrument Manufacturing (SBA Size Standard 1,000).

The contractor must fulfill the following requirements:

1. Provide unlimited onsite repair services.

a. Provide all needed labor, travel, parts, tools, test equipment, materials, and software needed to complete repairs.

b. Follow original equipment manufacturer (OEM) maintenance policies and procedures when performing and completing repairs.

c. Complete functional verification and safety checks following repair completion.

i. Perform and record the results of an electrical safety test if the applicable device receives electric input over a three-prong cable.

ii. Follow OEM maintenance policies and procedures when perform functional verification and safety checks.

iii. Repair services may only be conducted during normal business hours. This is between 8AM – 6PM, Monday through Friday.

2. Furnish all needed repair parts, components, and accessories.

a. Only use OEM approved parts, components, and accessories.

3. Provide and incur all shipping costs, materials, and labels associated with replacement part transport to and from the contractor facility and the VAMC.

4. Provide virtual/telephone technical support between the hours of 8AM and 11PM, Monday through Friday.

5. Respond to emergency calls within one hour.

6. Begin field service dispatch process within a maximum of four hours, if the issue cannot be remediated over the phone.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES.

However, interested parties may identify their interest and capability to respond to this requirement no later than May 15th, 2025, at 12:00 PM, Eastern Time (ET).

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement.

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Interested parties are encouraged to furnish information by email only with "RESPONSE TO INTENT TO SOLE SOURCE 36C24225Q0428 TCGRx" in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, John Bolt, by email at john.bolt@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.