36C24225Q0270 - Combined Synopsis- Solicitation.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* Harper TV40 RE Engine Driven Vacuum (Lawn Sweeper) and Accessories‐ Brand Name or Equal for the Canandaigua VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 12203

SOLICITATION NUMBER* 36C24225Q0270

RESPONSE DATE/TIME/ZONE 03‐07‐2025 16:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET‐ASIDE SBA

PRODUCT SERVICE CODE* 3750

NAICS CODE* 333112

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 2 (NCO 2) 20 Madison Avenue Ext.

Albany NY 12203

POINT OF CONTACT*

Contract Specialist Myra Florisa N. Green Myra.Green2@va.gov

PLACE OF PERFORMANCE

ADDRESS VHA Finger Lakes Healthcare System Canandaigua VA Medical Center Facilities Management Service; Grounds Department 400 Fort Hill Avenue Canandaigua, New York

POSTAL CODE 14424

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://vaww.visn2.va.gov/index.asp URL DESCRIPTION New York/New Jersey VA Health Care Network Home AGENCY CONTACT’S EMAIL ADDRESS Myra.Green2@va.gov EMAIL DESCRIPTION Point of Contact

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined

Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025‐03 effective January 17, 2025.

This solicitation is a 100% set‐aside for small businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is

333112 ‐ Lawn and Garden Tractor and Home Lawn and Garden Equipment Manufacturing, with a small business size standard of 1,500 Employees. The FSC/PSC is 3750 ‐ Gardening Implements and Tools.

The Department of Veterans Affairs, Network Contracting Office 2 is seeking to purchase of Harper TV40

Engine Driven Turf Equipment and accessories – Brand Name or Equal for the VHA Finger Lakes

Healthcare System located Canandaigua, NY. This is a solicitation for Brand Name or Equal, and the salient characteristics are identified below.

* The deadline for all questions is 4:00pm EST on March 04, 2025.

All questions must be submitted in writing no later than the question cut‐off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Myra.Green2@va.gov no later than 4:00pm EST on March 07, 2025.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes. The Government reserves the right to make award solely on initial quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

All interested companies shall provide quotations for the following:

Delivery to the Syracuse VAMC, 2 complete eye exam lanes brand name or equivalent to include:

Line

Item

Description Quantity Unit of

Measure

Unit

Price

Total

Price

0001 Harper TV40 RE Engine Driven Vacuum 1 Each

0002 Harper TV40 Finger Rotor (Factory Installed 1 Each

0003 Harper TV40 8' Hose Option (Factory

Installed)

1 Each

Procurement Requirements/Specifications/Salient Characteristics:

• Motor Driven not Power Take Off (PTO), allowing for usage with any machine and tractor.

• Recirculating Air Technology.

• Multiple brooms/rotor heads for picking up leaves, needles, and grass clippings.

• Curb brush.

• 64” wide and under 1,850lbs

• Engine Power20 HP

• Wheels & Tires

• Wheels 4‐bolt

• Tires, Front Specification18.5 x 8 tires

• Tires, Rear Specification18.5 x 8 tires

• Hydraulics

Hydraulic Type Belt driven from engine Hydraulic Oil Cooler Crown AW46; ISO 46 Hydraulic Oil

• Dimensions Fan Diameter: 25" Rotor Diameter13.5" dia. x 52" wide Length135" Width64" Height82" Hitch/Type Adjustable tongue

• Capacities Hopper Capacity 4 cubic yards Weights Weight1600 lbs

• Features Safety Features Minimal dust generated, quiet operation ‐ 90dB Construction Material11 gauge welded and reinforced steel tubing Discharge Type Mechanical trip‐and‐latch system Bearing Hanger Type Greasable bearings / sealed bearings

Delivery and acceptance is to be F.O.B Destination (FAR 52.247‐34) at the Veterans Affairs Medical

Center, located at:

VHA Finger Lakes Healthcare System Canandaigua VA Medical Center Facilities Management Service; Grounds Department 400 Fort Hill Avenue Warehouse Bldg. 11 Canandaigua, NY 14424

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

(i) FAR 52.212‐1, “Instructions to Offerors–Commercial Products and Commercial Services”

ADDENDUM to FAR 52.212‐1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors providing an “or equal” product(s) must adhere to the terms in FAR 52.211‐6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet or exceed are specified in the solicitation. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

i. Meet the salient physical, functional, or performance characteristic specified in this solicitation;

ii. Clearly identify the item by‐

1. Brand name, if any and

2. Make or model number,

iii. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

iv. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer.

The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government‐wide

Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA‐wide

Acquisition Contract.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(j) Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) ‐ Completion of “VA Notice of Limitations on Subcontracting‐Certificate of Compliance for Supplies and Products

(Deviation)” (III) – Delivery Lead Time (IV) Price; and (V) Letter of Authorized Distributor

Volume I ‐ Technical capability or quality of the item offered to meet the Government requirement

The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. OEM Letter of Authorized Distributor is required.

Volume II ‐ Completion of “VA Notice of Limitations on Subcontracting‐Certificate of

Compliance for Supplies and Products (Deviation)”

The offeror shall complete the attached “VA Notice of Limitations on Subcontracting‐

Certificate of Compliance for Supplies and Products” and submit as part of the quote.

Volume III – Delivery Lead Time

The offeror shall state the required number of calendar days to deliver the item, to include installation, if applicable.

Volume IV – Price

Price ‐ The offeror shall complete the pricing schedule provided in Section (v) above:

Price/Cost Schedule.

(End of Addendum to 52.212‐1)

(ii) 52.212‐2, Evaluation‐‐Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212‐2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement

Factor 2. Completion of “VA Notice of Limitations on Subcontracting‐Certificate of

Compliance for Supplies and Products (Deviation)”

Factor 3. – Delivery Lead Time

Factor 4. Price

Factor 5. Letter of Authorized Distributor

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106‐2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The

Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of “VA Notice of Limitations on Subcontracting‐Certificate of

Compliance for Supplies and Products (Deviation)”: The Government will evaluate the responses an offeror makes to Attachment ‐ VAAR Clause 852.219‐78 VA Notice of

Limitations on Subcontracting‐Certificate of Compliance for Supplies and Products

(DEVIATION)” for completeness. If an offeror fails to complete Attachment ‐ VAAR Clause

852.219‐78 VA Notice of Limitations on Subcontracting‐Certificate of Compliance for Supplies and Products (DEVIATION)” their quote will be determined ineligible for award.

Factor 3. – Delivery Lead Time ‐ The Government will evaluate delivery lead time and select the quoter/offer whose delivery lead time is most advantageous to the Government. The

Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government.

Factor 4. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 5. Letter of Authorized Distributor: The offeror shall submit a letter form the OEM manufacturer stating they are authorized to sell the items identified in this RFQ.

(End of Addendum to 52.212‐2)

(iii) 52.212‐3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212‐3, “Offerors Representations and Certifications–Commercial

Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(iv) 52.212‐4, Contract Terms and Conditions‐‐Commercial Items – applies to this acquisition

(v) 52.212‐5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders‐

‐Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212‐5 applies to this acquisition with the following FAR clauses incorporated by reference;

FAR 52.204‐10 Reporting Executive Compensation & First‐Tier Subcontract Awards (JUN 2020)

FAR 52.204‐16 Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.204‐24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

FAR 52.209‐6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment or Voluntary Excluded (JAN 2025)

FAR 52.219‐6 Notice of Total Small Business Set‐Aside (NOV 2020)

FAR 52.219‐8 Utilization of Small Business Concerns (JAN 2025)

FAR 52.219‐28 Post Award Small Business Program Representation (JAN 2025)

FAR 52.222‐3 Convict Labor (JUN 2003)

FAR 52.222‐19 Child Labor—Cooperation with Authorities and Remedies (JAN 2025)

FAR 52.222‐21 Prohibition of Segregated Facilities (APR 2015)

FAR 52.222‐26 Equal Opportunity (SEP 2016)

FAR 52.222‐35 Equal Opportunity for Veterans (JUN 2020)

FAR 52.222‐36 Equal Opportunity for Workers with Disabilities (JUN 2020)

FAR 52.222‐37 Employment Reports on Veterans (JUN 2020)

FAR 52.222‐40 Notification of Employee Rights Under the National Labor Relations Act

(DEC 2010)

FAR 52.222‐50 Combating Trafficking in Persons (NOV 2021)

FAR 52.225‐1 Buy American—Supplies (OCT 2022)

FAR 52.225‐3 Buy American‐‐Free Trade Agreements‐‐Israeli Trade Act (NOV 2023)

FAR 52.225‐13 Restrictions on Certain Foreign Purchases (FEB 2021)

FAR 52.226‐8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

FAR 52.229‐12 Tax on Certain Foreign Procurements (FEB 2021)

FAR 52.232‐33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)

(vi) Additional contract requirements or terms and conditions:

852.212‐70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr

2020)

VAAR 852.203‐70 Commercial Advertising (MAY 2018)

VAAR 852.232‐72 Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.233‐70 Protest Content/Alternative Dispute Resolution (SEP 2018)

VAAR 852.233‐71 Alternate Protest Procedure (SEP 2018)

VAAR 852.246‐71 Rejected Goods (OCT 2018)

852.252‐70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252‐1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252‐2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

FAR 52.204‐7 System for Award Management (NOV 2024)

FAR 52.204‐16 Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.211‐6 Brand Name or Equal (AUG 1999)

FAR 52.229‐11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020)

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

FAR 52.203‐17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (NOV 2023)

FAR 52.204‐13 System for Award Management Maintenance (OCT 2018)

FAR 52.204‐18 Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.227‐19 Commercial Computer Software‐Restricted Rights (DEC 2007)

FAR 52.232‐40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

The following VAAR clauses are to be incorporated by reference:

VAAR 852.212‐71 Gray Market Items (FEB 2023)

(vii) The Defense Priorities and Allocations System (DPAS) does not apply.

(viii) Date and Time offers are due to myra.green2@va.gov by 4:00pm ET, March 07, 2025.

All quoters shall submit one copy of the quote which may be submitted on this document (If you use this form, include your company information: Name, Address, Phone Number, Point of Contact (POC), POC email, and UEI) or the vendor’s own form with this information included.

All quoters shall submit the following in order for responses to be considered as responsive/complete:

• Quote

• Brochures/technical information supporting equipment, warranty information

Completed “VA Notice of Limitations on Subcontracting‐Certificate of Compliance for Supplies and Products ‐ Deviation”

• Letter of Supply

• Anticipated delivery timeline for delivery

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

* Faxes/facsimile transmissions will not be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212‐1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e‐mail to the

Point of Contact listed below.

(ix) Name and email of the individual to contact for information regarding the solicitation:

Myra Florisa N. Green

Myra.Green2@va.gov