36C24225Q0218 0001 - Document Shredding.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 01-16-2025 None None

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

To all Offerors/Bidders 36C24225Q0218

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 01-23-2025 4PM EST

X 1

This amendment changes the estimated ordering period to 03/01/2025 to 02/28/2030, answers the vendor questions in the document below, and extends the quote due date to 01/23/2025 at 4:00pm EST.

Daniel Zielinski

Contracting Officer

Amendment 0001

1. This amendment answers vendor questions, updates the estimated ordering period for this requirement to 03/01/2025 to 02/28/2030, and extends the quote due date to 01/23/2025 at

4:00pm EST.

Vendor Questions

2. Is there a loading dock or area the truck needs to park to perform services at all locations?

a. Yes, the loading dock is the main/only pick-up location.

3. Do vendor drivers need to go around to multiple locations, empty counsels, and then shred?

What is the specific process?

a. No, a VA employee will bring the 96-gallon bins to the loading dock for on-site destruction. Only full bins shall be provided for servicing.

4. Services provided a minimum of 1 day per week, what is the lead time if the VA needs the vendor to come more than once per week?

a. There has never been a need for the vendor to come more than once per week. It is not anticipated that the need will change.

5. Will badging be required?

a. Badges will not be required.

6. Are you using USAccess, e-Quip, or another system for badging? Can employee work while waiting for badge?

a. No badge is required. The vendor does not need to enter the medical center.

7. Does the VA own the 170 counsels mentioned in the SOW?

a. Yes.

8. 9The pounds listed on the price cost sheet would not be able to cover the entire year of services, it would only cover 40 services. An estimate of 151,783 pounds per year was used based off of the IGCE. Should this be adjusted?

a. No.

9. Historically how many of the 15 bins are serviced each week?

a. A minimum of 8 and a max of 15.

10. VA Directive 6371 doesn’t mention a particle size for either interim or final destruction. After interim shredding onsite per Directive 6371, final destruction for CUI is achieved at a pulp mill through the de-inking and pulping process. This meets both Directive 6371 regulations plus the two-step process described in CUI Notice 2019-03. Will this be satisfactory to the VA?

a. Yes.

11. What is the procedure for obtaining accurate weights of bins/containers?

a. The bins have a fill line that we use to gauge the weights. At no time will a partially filled bin be provided for servicing.

12. Will any non-paper material be presented for destruction, for example CDs/DVDs, hard drives, pill bottles, or will those items be handled via special pickup paid by GPC?

a. Only paper will be collected.

13. Will a standard Certificate of Destruction suffice for the written report mentioned here? If not, what is the format VA prefers?

a. A standard Certificate of Destruction for on-site destruction is acceptable as long as the following are documented: Service Location, Service Date, Destruction Certificate

Document Number, Date of Destruction Certificate, number of containers picked up and poundage.

14. Could you please confirm that it is a requirement for the vendor going onsite to shred to have the Business Integrity Commission License per Article 39-Q?

a. Yes, it is a requirement that the vendor have a Business Integrity Commission License

(BIC) under Article 39. It shows us that the vendor is licensed and free from any organized crime, corruption, and fraudulent practices. Will ensure that company will comply with needed regulations. It's an extra layer of protection to protect our federal documents when disposing of our commercial waste.

15. Container Specifications: Are there any additional requirements or preferences for the totes provided by the contractor, beyond the specifications outlined in the contract?

a. No additional requirement from what is specified in the SOW.