36C24225Q0020 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 11-08-2024 561-25-1-5100-0015 00242 Network Contracting Office 2 Department of Veterans Affairs Bath VA Medical Center 76 Veterans Avenue Bath NY 14810 00242 Network Contracting Office 2 Department of Veterans Affairs Bath VA Medical Center 76 Veterans Avenue Bath NY 14810 To all Offerors/Bidders

36C24225Q0020 10-23-2024

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 11-20-2024 3:00 PM EST 561-3650162-5100-851100-2580-010055590 This amendment 0002 is established to address vendor inquiries received in regard to the subject solicitation. Please refer to the included questions with answers and the updated Statement of Work with additional pictures as requested. In order to be considered for award offerors must submit their official quote no later than 3:00 pm EST November 20, 2024. Be sure to sign and return each amendment as specified to acknowledge receipt. All documentation must be submitted to julie.monaganbarnard@va.gov.

Michael Estep Contracting Officer

· I would appreciate it if you could provide us with pictures of the actual water softeners. Included were the 3 controllers.

· See additional pictures in the Statement of Work.

· How old are the systems (certain NTX controllers are now discontinued)

· They were installed in 2019.

· Is the resin pre-treated for chlorine? If not, is the resin chlorine resistant resin?

· No

· If a part on the control valve breaks down what is the expected ETA to repair/replace valve? Commercial F2900 valves are now 12 weeks wait time!

· We would expect contractor to have stock of parts for immediate replacement.

· The Aquamatic softener is using a K53 composite valve. Can you confirm that the valve is 1-1/2"?

· Yes, both softeners 1 ½”

· See additional pictures in the Statement of Work.

· In the third picture provided, there is a small filter housing on the triplex unit. What is that filter housing for and does it need replaced at time-of-service visit?

· What this filter pertains to is unknown, it does not need to be replaced at the time of the service visit.

· Are there pictures of the East Orange twin softeners?

· See additional pictures in the Statement of Work.

· Can pictures be provided for both systems in Lyons, NJ?

· See additional pictures in the Statement of Work.

· When were these systems installed?

· 2019

· When was the last maintenance performed, such as re-beds?

· 2019

· On the 2900 softeners, how many of them have a 1600 brine valve?

· Two (2) have the 1600 Valve.

· On the 2900 softeners, how many of them have a 1700 brine valve?

· Two (2) have the 1700 Valve.

· Are the 2900 valve bodies a 2-piece or 1-piece cast?

· According to the manual, it is a 1-piece cast

· Is the brine safety a 2350, if not which brine safety is being utilized on each of the softeners?

· It is a 2300 series safety valve.

A.1 STATEMENT OF WORK

Water Softener Maintenance Statement of Work Department of Veterans Affairs VA New Jersey Healthcare System

1. Introduction: The VA New Jersey Healthcare System (VANJHCS) requires preventative maintenance services on the water softening systems at both the East Orange, NJ and Lyons, NJ VA Medical Centers.

2. Description: Annual and monthly maintenance services are required for the water softener equipment currently utilized by both the East Orange and Lyons VA Medical Centers. The required maintenance shall prevent mineral deposits from forming on the heat transfer surfaces of high-pressure steam boiler equipment, central sterile systems, and kitchen systems in order to extend unit life. Maintenance services shall also serve to reduce the formation of mineral deposits on piping systems and components within the hospital water piping systems.

3. Locations:

4. Period of Performance:

The period of performance for the base contract is from 12/01/2024 – 11/30/2025, with up to four (4) additional option years available with an ultimate completion date of 11/30/2029.

5. Contractor Requirements – General: The Contractor shall furnish all labor, materials, parts, supplies, equipment, supervision, and transportation necessary to accomplish the services contained within this contract for duplex softeners. The selected contractor will perform monthly and annual preventative maintenance (PM) on the systems contained within this statement of work, as well as furnish performance reports.

a. Preventative Maintenance at East Orange, New Jersey VA Medical Center:

i. Equipment Serviced:

1. Main boiler plant twin makers up water softeners

2. Bldg. 1 C Level, Domestic water triple water softeners

ii. Monthly Service:

1. Monitor all aspects of equipment operation and performance.

2. Test for softened water at specified water quality 100 ppm hardness.

3. Cycle units to check for proper hydraulic and electronic operation.

4. Check flows to drain and brine tank, check solid salt and liquid salt levels in brine maker.

5. Take all usage information from data log for inclusion in report.

6. Provide equipment performance report and maintain file.

7. Provide service report at end of service that day to be signed by COR.

8. Provide written documentation of service performed on system to VA i.e.: Any parts replaced or needed, any adjustments or repairs made. To be provided monthly.

9. Maintain vendor log with service and performance report to COR at VA.

iii. Annual Service:

1. Rebuild of 2900 valves internal seals, spacers, pistons, and brine injector.

2. System analysis for softener valve quality and resin replacement.

3. Replace safety brine valve in brine tanks.

b. Preventative Maintenance at Lyons, New Jersey VA Medical Center:

i. Equipment Serviced:

1. Domestic hot water twin water softeners Bldg. 143 rm. N105

2. Main boiler plant twin makes up water softeners.

ii. Monthly Service:

1. Monitor all aspects of equipment operation and performance.

2. Test for softened water at specified water quality, 100ppm hardness.

3. Cycle units to check for proper hydraulic and electronic operation.

4. Check flows to drain and brine tank, check solid salt and liquid salt levels in brine maker.

5. Take all usage information from data log for inclusion in report.

6. Provide equipment performance report and maintain file at Design Engineers.

7. Provide written documentation of service performed on system to VA. IE Any parts replaced or needed, any adjustments or repairs made. To be provided monthly.

8. Maintain vendor log with service and performance report to COR at VA.

iii. Annual Service:

1. Rebuild of 2900 valves internal seals, spacers, pistons, and brine injector.

2. System analysis for softening valve quality and resin replacement.

3. Replace safety brine valve in brine tanks.

6. Standards:

a. All vendors must be experienced and must adhere to the following standards as they pertain to this requirement: OSHA, ANSI AAMI ST108.

7. Outside of the Contract Scope:

a. Any breaks, repairs, or emergency services outside of the scope of this contract shall not be covered under this contract and notification must be submitted to the contracting officer and COR as soon as possible but no longer than 48 hours after discovery. The COR cannot authorize any additional work under this agreement and any potential modification must come directly from the Contracting Officer.

8. Contractor Damage Responsibilities:

a. If the Contractor damages any part of the softener unit or any parts that it encompasses, it will be the responsibility of the Contractor to replace the damaged or broken items at their expense.

9. Reporting Requirements:

a. Work and subsequent report shall be completed professionally and timely in an PDF format and emailed to the assigned COR.

b. Each system shall be tested upon completion of work period.

c. Contractor shall issue a report of water hardness levels and equipment performance and conditions within three (3) days of completion.

10. Federal Holidays:

· New Year’s Day January 1st

· Martin Luther King’s Birthday 3rd Monday in January

· Memorial Day last Monday in May

· Juneteenth National Independence Day June 19th

· Independence Day July 4th

· Labor Day 1st Monday in September

· Columbus Day 2nd Monday in October

· Veterans Day November 11th

· Thanksgiving Day 4th Thursday in November

· Christmas Day December 25th

11. Equipment Pictures: See below

East Orange VAMC Serial# GS0340/518S58

East Orange - Boiler Plant

Lyons VAMC – Boiler Plant

Lyons VAMC

Lyons VAMC – Building 143

This amendment 0002 is established to address vendor inquiries received in regard to the subject solicitation. Please reference the included questions with answers and the updated Statement of Work with additional pictures as requested. In order to be considered for award offerors must submit their official quote no later than 3:00 pm EST November 20, 2024. Be sure to sign and return each amendment as specified to acknowledge receipt. All documentation must be submitted to julie.monaganbarnard@va.gov.

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