36C24224Q0489 WasteWater.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24224Q0489 04-16-2024

Andres Cepeda andres.cepeda@va.gov 05-01-2024

12:00 PM EDT

36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

X 100

X

221320

$31 Million

N/A

X

Department of Veterans Affairs Northport VA Medical Center 79 Middleville Road Northport, NY 11768

36C242

Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page

This requirement is for Wastewater Treatment Plant Operations and Maintenance at the Northport VA Medical Center.

Please review the Statement of Work for specific requirements information. Resultant award will be Firm-Fixed Price Type of Contract.

Interested Parties are advised to carefully review 52.212-1 Instructions to Offerors and 52.212-2 Evaluation. All questions must be submitted in writing via email to andres.cepeda@va.gov by 4/24/2024 at 4:00 PM EST.

Site Visit - Offerors or quoters should inspect the site where equipment will be placed and services will be performed in order to satisfy themselves regarding all local conditions that may affect the type of equipment offered, to the extent that the information is reasonably obtainable. See site visit attachment for details.

See CONTINUATION Page

X X

X 1

Andres Cepeda Contracting Officer NCO 2

36C24224Q0489

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...25

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.4 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.8 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

C.9 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.10 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.11 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.13 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.14 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..34

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Andres Cepeda

Department of Veterans Affairs

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

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ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

A. BACKGROUND:

The Department of Veterans Affairs, Northport VA Medical Center in Northport, NY (VAMC Northport) maintains and operates a wastewater treatment plant (WWTP). This Statement of Work is for a contract that is base year with 4 additional option years for the operation and maintenance (O&M) of the WWTP at VAMC Northport.

B. SCOPE OF SERVICES:

The Contractor will maintain and operate the VAMC Northport WWTP in accordance with the New York State Pollutant Discharge Elimination System (SPDES) Permit. The system was installed in 1973 and upgraded during 2006 and 2023. Contractor personnel operating this plant must possess the minimum appropriate New York State license of Grade 2A (based on New York State scoring system of 40-points calculated using Wastewater Treatment Plant Rating Worksheet for Wastewater Treatment Plant Certification – Ref: Part 650.3, 650.6) and operate and maintain the WWTP within the parameters defined by the SPDES permit. SPDES Permit parameters will be detailed subsequently in a stand-alone section of this document. The WWTP is a 350,000-gallon-per-day (GPD), activated sludge, nitrification / denitrification plant – Modified Ludzack- Ettinger (MLE) Process. There are two clarifiers and four (4) on-site discharge lagoons.

All wastewater influent to this facility is treated prior to being discharged to on-site lagoons. Normal flow rate varies between 140,000 and 225,000 GPD for a monthly average of 200,000 GPD. All testing shall be complete and performed on schedule.

Samples are taken and operational tests are performed on-site daily; permit-required laboratory tests are performed by an independent vendor laboratory off site. United States Environmental Protection Agency (USEPA) Discharge Monitoring Report(s) (DMR) are prepared monthly by the Operator and signed by the VAMC Northport Chief Engineer for submission to NY State via the USEPA Central Data Exchange (CDX) electronic reporting website prior to the permit specified monthly deadline of the 28th for each month.

In addition to the WWTP O&M, periodic clean out of a grease trap is included for this solicitation. The grease trap is located in the central courtyard that is southeast of Building 200 (hospital). This will be discussed further in below section 1.5.

1.1 General Wastewater Treatment Plant Operations

WWTP operations shall be conducted to provide continuous, cost effective, and efficient treatment of all wastewaters. The system shall operate 24-hours a day, 7-days a week.

Such operations shall include general operations and maintenance of equipment, pumps, blowers, valves, piping, discharge lagoons, chemical additions, waste disposal, treatment plant sampling, groundwater monitoring well sampling, and laboratory analyses for waste and effluent disposal, and other related services as listed in TE-6. All operations shall be accomplished in accordance with the treatment facility operations manuals and industry standards. Facility operations and effluent discharge practices shall comply with the SPDES Permit, U.S. EPA regulations, New York State DEC Regulations and Suffolk County Department of Health Services Regulations. The contractor shall prepare and maintain all related correspondence and operating & maintenance reports. All correspondence and reports shall be computer generated.

1.2 Preventive Maintenance Inspection (PMI) Program

The contractor shall implement preventive maintenance inspection programs to help prevent, correct, and repair deficiencies with equipment items, minimizing breakdown and service interruptions, extending component service life, and maximizing operating efficiency. The contractor’s PMI Plan shall include inspections and services of lubrication, adjustment, and repair of components. At the end of each year, each equipment item within every system included in this contract will have been addressed.

The PMI program is to be established based upon manufactures’ recommendations, handbooks, operation & maintenance manuals, contractor expertise, and general engineering judgments. The contractor shall update schedules as necessary to reflect any changes in equipment inventory.

1.3 Sampling and Laboratory Analysis

The contractor shall provide sampling and laboratory analytical services for process control and to support VAMC Northport and regulatory agency operating requirements.

Such sampling and testing procedures shall be accomplished in accordance with the SPDES Permit requirements. Contractor shall keep a complete set of laboratory records for all SPDES-related parameters to include: date and time of sampling, type of sample, name of sample, location of sample, analytical parameters performed, Chain of Custody documentation, analytical results, Quality Assurance / Quality Control (QA/QC) sampling and analytical results. Assemble results of such laboratory analyses into reports to be submitted on the monthly report. The contractor shall provide independent laboratory results on a monthly basis.

1.4 Submittal Requirements of Reports and Logs

Monthly Operating Report (MOR), Analytical Results, and Discharge Monitoring Report (DMR) shall be submitted to VAMC Northport every month by the fifteenth day of the month for review, finalization, signature by VAMC Engineering, and submittal to the USEPA via the CDX website.

1.5 Servicing Grease Traps

The one (1) grease trap within the VAMC Northport premises shall be serviced on a regular basis by the Contractor, with the minimum frequency of cleaning shall be at least once in three months. Servicing of the grease trap shall include but not limited to cleaning, aerating, high-pressure washing (to break up grease), pumping, vacuum truck extraction, transporting, and legally disposing of generated waste in accordance with local, state, and federal regulations. The grease trap is to be serviced four (4) times per contract year. Grease trap servicing must require weekend implementation to reduce the impact of noxious odors on facility operations and patients. This is to be shown as a separate line item on fee proposal.

1.6 Grounds and Facility Maintenance

The contractor shall mow and trim inside the fenced area of the WWTP. The Contractor shall mow and trim outside the perimeter fences to obvious boundary lines not to exceed 10 feet. The contractor shall maintain grass to a height not to exceed 4 inches at the WWTP and its grass-trimming perimeter. General housekeeping is the responsibility of the contractor.

1.7. Operator’s Duties and Responsibilities

The contractor shall operate the WWTP and system to ensure the system is continuously operational 24-hours per day, 365-days per year. A minimum of one operator, licensed by the State of New York, shall be on duty a minimum of 8-hours per day Monday through Friday during VAMC Northport business hours of 8AM to 4:30PM and 4-hours during weekends and holidays, 2-hours per day on Saturday and Sunday. License /certification must be Grade 2A based on NYS Wastewater Treatment Plant Rating Worksheet FOAS 100-4/95 scoring of 40-points for VAMC Northport’s WWTP with respect to Wastewater Treatment Plant Certification. The operator must provide documentation that demonstrates at least ten years of on-site plant operating experience.

Certification must be current throughout the life of the contract. The contractor may be required to work other than normal hours to ensure all operations are functional. The operator shall perform to include but not limited to the following tasks:

• Daily operation of the treatment plant (see attached TE-6)

• Daily inspection and maintenance of the treatment plant

• Sampling and analysis for parameters as specified in the SPDES Permits including:

o Outfall 001-M (Monthly SPDES required submittal) pH – Effluent Gross: Min. 6.5 SU / Max 8.5 SU pH – Raw Sewage Influent Total Nitrogen- Effluent Gross: </= 10.0 Daily Maximum Treatment Plant Flow-through – Effluent Gross: </=0.35

Million Gallons Per Day (MGD) Monthly Average Total Dissolved Solids – Effluent Gross: </=1000.0 Milligrams per Liter (mg/L) -Daily Maximum o Ground Water Monitoring Wells #1 (Upgrade), #2 (Upgrade), and #3 (Downgrade) (Quarterly SPDES required submittal for each) Total Nitrogen – Intake from Wells (bailed) Ammonia Total Nitrogen - Intake from Wells (bailed) Nitrite Total Nitrogen - Intake from Wells (bailed) Nitrite Total Nitrogen - Intake from Wells (bailed) Kjeldahl Total Nitrogen - Intake from Wells (bailed) Total Dissolved Solids - Intake from Wells (measured)

• Preparing daily operating reports and logs including:

o Day of the Week / Date o Weather o Coloration of Wastewater Influent o Coloration of Wastewater Effluent o Total Flow of Wastewater Plant through-put in Gallons Per Day

(GPD)

o Weekly Measurement of Mixed Liquor Suspended Solids (MLSS) in

Aeration Tanks #1 and #2 o Daily Temperature of Influent Stream and Effluent Stream o Daily pH measured in Standard Units (SU) for:

Influent Flow Final Settling Tank #1 (after Aeration Tank #1) Final Settling Tank #2 (after Aeration Tank #2) Effluent Flow o Daily Mixed Liquor Settleability Test from Aeration Tank #1 and #2 o Daily Ammonia (NH3) measurements for both WWTP Influent and

Effluent Flows o Weekly Total Dissolved Solids (TDS) as conducted on-site and via samples analyzed by a laboratory with the proper New York State accreditation o Daily Nitrogen Dioxide (NO2) for Influent and Effluent Flows o Daily Nitrate (NO3) for Influent and Effluent Flows o Daily Alkalinity for Influent and Effluent Flows o Daily Centrifugal Spin for Mixed Liquor Suspended Solids for

Aeration Tank #1 and #2 o Daily Suspended Solids Blanket Depths for Final Settling Tank (FST)

#1 and #2 o Daily Anoxic Zone Dissolved Oxygen measurements for Aeration

Tank #1 and #2 o Daily Aerobic Zone Dissolved Oxygen measurements for Aeration

Tank #1 and #2 o Daily Blower pressure readings measured in Pounds Per Square Inch

(PSI) and frequency readings in Hertz (HZ) for Blower #1 and #2 o Daily Water Treatment Chemical additions for:

Micro-C 2000 (gallons) Soda Ash (pounds) Aqua Fix (pounds) Bluebook D500-C (pounds) All others added to the process

• Preventive maintenance work

• Corrective (unscheduled) maintenance work:

o Unscheduled Maintenance o Routine Maintenance o Urgent Maintenance (repaired during diagnosis) o Emergency maintenance work o Response and completion times shall be in accordance with the table below:

Maintenance Type

Response Time

Time To Complete

Hours of Work Measured Output

Preventive Regularly Scheduled

Within 30-days of scheduled date

Normal Business Hours

95% completion rate or better

Routine 3-work days Within 30-days of request

Normal Business Hours

95% completion rate or better

Urgent 4-hours 24-hours Continuous 95% completion rate (pending parts availability)

Urgent (Repaired during diagnosis)

4-hours 24-hours Continuous Simple repairs completed at 95% or better

Emergency 2-hours 24-hours Continuous 95% completion rate (pending parts availability) o

• Grounds and facility maintenance

• General housekeeping, cleaning, painting, etc.

• Daily communications with the contractor’s Professional Engineer (PE), attending site meetings with PE as required and implementing technical solutions put forward by the PE to solve problems or to improve the treatment process.

1.8. Professional Engineer’s Duties and Responsibilities

The contractor shall have a Professional Engineer (PE) on staff. This PE shall have extensive experience in designing, troubleshooting, operating, and maintaining wastewater treatment systems. This PE shall provide all the technical assistance required to operate the treatment plant in a most efficient manner and provide expertise to achieve the best treatment possible with the existing unit processes to be in compliance with the USEPA regulations, New York State DEC Regulations, and Suffolk County Department of Health Services Regulations. The PE shall perform to include but not limited to the following tasks.

• Visit the treatment plant to inspect the plant, review records, and have meetings with operators to assess the performance of the plant and the performance of the operators and to provide technical assistance to solve problems and / or to improve the treatment process.

• Preparation and Submittal of all reports to VAMC Northport in a timely manner not to exceed 15-days or as required by the SPDES Permit.

• Daily telephone communications with the facility operators to assess the progress and to provide technical assistance in solving problems and / or to improve the treatment process.

• Communications and correspondences with New York State Department of Environmental Conservation, Suffolk County Department of Health Services, and the VAMC Northport regarding the WWTP.

• Attending meetings with New York State Department of Environmental Conservation, Suffolk County Department of Health Services, and the VAMC Northport as, and when, required.

• Providing VAMC Northport with technical assistance and cost estimates regarding capital improvements.

The Professional Engineer is considered Key Personnel by the government. The vendor must ensure that personnel working under the capacity of this contract meet the below criteria:

(a) Prior to commencement of work under this contract, detailed resumes and certificates containing sufficient information to demonstrate compliance with this requirement shall be submitted to the Contracting Officer and COR for approval.

The resume shall include the following information:

(1) The full name.

(2) A detailed description of the previous six (6) years employment history.

(3) The names and addresses of the companies employing contractor's personnel during the past six (6) years, along with the names and telephone numbers of immediate supervisors.

(4) Certificates of training and licensure.

(b) In the performance of this contract, all:

(1) Key Personnel resumes must be submitted with the proposal for evaluation.

HOWEVER, THE FINAL HIRING DECISIONS OF PERSONNEL,

AFTER ENSURING THAT THE ABOVE BASIC CRITERIA IS MET,

WILL BE MADE BY THE AWARDEE AND NOT THE GOVERNMENT.

(2) Contractor employees designated as “Key Personnel” shall not be removed or replaced without the written consent of the Government. Any replacement candidate must have the same or better qualifications as the employee being released. Resumes of proposed replacement Key Personnel must be provided to the Government for review. The Government must approve the replacement candidate in writing before he/she can start work.

(3) Contractor and its subcontractors understand that the Information Technology (IT) security requirements for certification and accreditation (authorization) (C&A) do not apply, and that a Security Accreditation Package is not required (VA Handbook 6500.3 Certification and Accreditation.

1.9 Sludge Waste, Grit, and Drags Removal from Treatment Process On an as needed basis, the wasted sludge, grit, and drags from the WWTP shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The contractor shall account for 12,000 gallons per month of sludge removal.

This should be a separate line item within the fee proposal. Any additional removal of sludge, grit, and drags will need to be submitted through a fee proposal to the contracting office and COR and subsequently a modification needs to be completed for additional removal to be approved.

1.10 Unscheduled Sludge Removal: Unscheduled Sludge Removal. 4000 gallons load. Not to Exceed Twelve (12) Loads for each period of performance.

*CLIN shall be incorporated and funded when the Government has determined unscheduled repairs for parts and/or service is required and prior to performance of service. The Contractor shall be notified in a sufficient amount of time to facilitate completion of the unscheduled service and allow the Government to obtain the necessary repairs.

1.11 Place of Performance

Department of Veterans Affairs Northport VA Medical Center 79 Middleville Road Northport, NY 11768

1.12 Quality Control Program

The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Program is how he assures himself / herself that his or her work complies with the requirement of the contract. After acceptance of the Quality Control Plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QCP system. FINAL QC

MUST BE SUBMITTED TO THE COR WITHIN FIVE (5) BUSINESS DAYS OF

RECEIPT OF AWARD. The QCP shall include:

a) An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections, and the names of the individuals performing the inspection.

b) The checklist shall include every area of the contractor's operation as well as every task required to be performed.

c) A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the COR inspectors point out the deficiencies.

d) A file of all inspections conducted by the contractor and the corrective action taken. This documentation shall be made available to the COR upon request at any time during the term of the contract.

C. WORKING BUSINESS HOURS:

All services will be performed during normal business hours unless proper alternate arrangements have been coordinated beforehand with the COR to minimize disruptions to the facility.

Working hours will be Monday to Friday from 08:00 AM EST to 4:30 PM EST excluding

Federal Holidays. Attendance logs will be maintained for the project and will be located in

Building 10, Room 216, will be signed upon entry to the facility and immediately before end-of-day departure from it. Weekend and holiday attendance documentation will be via e-mail similarly upon entry to the facility and departure from it.

NOTE: The WWTP, and facility in its entirety, are under security video surveillance at all times.

Federal Holidays which are observed by the federal government are annotated below.

- New Year’s Day

- Martin Luther King’s Birthday

- President’s Day

- Memorial Day

- Juneteenth

- Independence Day

- Labor Day

- Columbus Day

- Veterans Day

- Thanksgiving Day

- Christmas Day

And any other day specifically declared by the President of the United States to be a national holiday.

D. PERIOD OF PERFORMANCE:

Base year: 06/01/2024 – 05/31/2025 First year: 06/01/2025 – 05/31/2026 Second year: 06/01/2026 – 05/31/2027 Third year: 06/01/2027 – 05/31/2028 Fourth year: 06/01/2028 – 05/31/2029

E. PLACE OF PERFORMANCE:

The work shall be performed at the VAMC facility located at:

Department of Veterans Affairs

Northport VA Medical Center 79 Middleville Road

Northport, NY 11768

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

The Contractor will maintain and operate the VAMC Northport WWTP in accordance with the New York State Pollutant Discharge Elimination System (SPDES) Permit. Vendor to provide Operation, Maintenance, Preparation of Discharge Monitoring Report (DMR) and Monthly Operating Report (MOP), and Technical Assistance to Manage the Wastewater Treatment at the Northport VA Medical Center.

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

Sludge Waste, Grit, and Drags Removal from Treatment Process: On an as needed basis, the wasted sludge, grit, and drags from the WWTP shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The contractor shall account for 12,000 gallons per month of sludge removal.

Contract Period: Base

4.00 QT __________________ __________________

Servicing Grease Traps: The one (1) grease trap within the VAMC Northport premises shall be serviced on a regular basis by the Contractor, with the minimum frequency of cleaning shall be at least once in three months. Generated wastes shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The grease trap is to be serviced four (4) times per contract year and must require weekend implementation to reduce the impact of noxious odors on facility operations and patients.

Contract Period: Base

1.00 LD __________________ __________________

Unscheduled Sludge Removal. 4000 gallons load. Not to Exceed Twelve (12) Loads for each period of performance.

*CLIN shall be incorporated and funded when the Government has determined unscheduled repairs for parts and/or service is required and prior to performance of service. The Contractor shall be notified in a sufficient amount of time to facilitate completion of the unscheduled service and allow the Government to obtain the necessary repairs.

Contract Period: Base

WWTP in accordance with the New York State Pollutant Discharge Elimination System (SPDES) Permit. Vendor to provide Operation, Maintenance, Preparation of Discharge Monitoring Report (DMR) and Monthly Operating Report (MOP), and Technical Assistance to Manage the Wastewater Treatment at the Northport VA Medical Center.

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 an as needed basis, the wasted sludge, grit, and drags from the WWTP shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The contractor shall account for 12,000 gallons per month of sludge removal.

Contract Period: Option 1

Northport premises shall be serviced on a regular basis by the Contractor, with the minimum frequency of cleaning shall be at least once in three months. Generated wastes shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The grease trap is to be serviced four (4) times per contract year and may require weekend implementation to reduce the impact of noxious odors on facility operations and patients.

Contract Period: Option 1

Twelve (12) Loads for each period of performance.

*CLIN shall be incorporated and funded when the Government has determined unscheduled repairs for parts and/or service is required and prior to performance of service. The Contractor shall be notified in a sufficient amount of time to facilitate completion of the unscheduled service and allow the Government to obtain the necessary repairs.

Contract Period: Option 1

WWTP in accordance with the New York State Pollutant Discharge Elimination System (SPDES) Permit. Vendor to provide Operation, Maintenance, Preparation of Discharge Monitoring Report (DMR) and Monthly Operating Report (MOP), and Technical Assistance to Manage the Wastewater Treatment at the Northport VA Medical Center.

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027 an as needed basis, the wasted sludge, grit, and drags from the WWTP shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The contractor shall account for 12,000 gallons per month of sludge removal.

Contract Period: Option 2

Northport premises shall be serviced on a regular basis by the Contractor, with the minimum frequency of cleaning shall be at least once in three months. Generated wastes shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The grease trap is to be serviced four (4) times per contract year and may require weekend implementation to reduce the impact of noxious odors on facility operations and patients.

Contract Period: Option 2

Twelve (12) Loads for each period of performance.

*CLIN shall be incorporated and funded when the Government has determined unscheduled repairs for parts and/or service is required and prior to performance of service. The Contractor shall be notified in a sufficient amount of time to facilitate completion of the unscheduled service and allow the Government to obtain the necessary repairs.

Contract Period: Option 2

WWTP in accordance with the New York State Pollutant Discharge Elimination System (SPDES) Permit. Vendor to provide Operation, Maintenance, Preparation of Discharge Monitoring Report (DMR) and Monthly Operating Report (MOP), and Technical Assistance to Manage the Wastewater Treatment at the Northport VA Medical Center.

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028 an as needed basis, the wasted sludge, grit, and drags from the WWTP shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The contractor shall account for 12,000 gallons per month of sludge removal.

Contract Period: Option 3

Northport premises shall be serviced on a regular basis by the Contractor, with the minimum frequency of cleaning shall be at least once in three months. Generated wastes shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The grease trap is to be serviced four (4) times per contract year and may require weekend implementation to reduce the impact of noxious odors on facility operations and patients.

Contract Period: Option 3

Unscheduled Sludge Removal. 4000 gallons load. Not to Exceed Twelve (12) Loads for each period of performance.

*CLIN shall be incorporated and funded when the Government has determined unscheduled repairs for parts and/or service is required and prior to performance of service. The Contractor shall be notified in a sufficient amount of time to facilitate completion of the unscheduled service and allow the Government to obtain the necessary repairs.

Contract Period: Option 3

WWTP in accordance with the New York State Pollutant Discharge Elimination System (SPDES) Permit. Vendor to provide Operation, Maintenance, Preparation of Discharge Monitoring Report (DMR) and Monthly Operating Report (MOP), and Technical Assistance to Manage the Wastewater Treatment at the Northport VA Medical Center.

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029 an as needed basis, the wasted sludge, grit, and drags from the WWTP shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The contractor shall account for 12,000 gallons per month of sludge removal.

Contract Period: Option 4

Northport premises shall be serviced on a regular basis by the Contractor, with the minimum frequency of cleaning shall be at least once in three months. Generated wastes shall be transported off-site and disposed of legally in accordance with local, state, and federal regulations. The grease trap is to be serviced four (4) times per contract year and may require weekend implementation to reduce the impact of noxious odors on facility operations and patients.

Contract Period: Option 4

Twelve (12) Loads for each period of performance.

*CLIN shall be incorporated and funded when the Government has determined unscheduled repairs for parts and/or service is required and prior to performance of service. The Contractor shall be notified in a sufficient amount of time to facilitate completion of the unscheduled service and allow the Government to obtain the necessary repairs.

Contract Period: Option 4

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE…