P02 Sources Sought Notice - Albany Boiler Calibrations.pdf

Sources Sought Notice

1. This is a Sources Sought Notice

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in <Location of Office> for the purpose of collecting information about Albany Stratton VAMC, Annual Calibration Boiler Plant Transmitters, 113 Holland Ave, Albany NY 12208. The VA is seeking to provide for this requirement as of 02-09-2024 to establish a new service. The NAICS code identified for this requirement is 238220, Plumbing, Heating and Air Conditioning Contractors The requirement is detailed in the Statement of Work section of this document.

(e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these services, are encouraged to email a capability statement and full information to Tracy Vega at Tracy.Vega@va.gov.

- Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic.

If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

The following information is required for determining procurement strategy and viability of sources:

Set aside requirements have limitations on subcontracting. This service is located in Albany, NY 12208.

Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

If your intention is to subcontract work, what tasks will be performed by you as the prime contractor?

What tasks will require a subcontractor due to your inability to perform them within your company?

How many years’ experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity?

How many jobs of this of this nature, of this scope and this complexity have you performed in the past five years?

How many certified/licensed technicians does your company currently employ?

- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

- Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP, as well as for any intended subcontractors.

- Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs.

- Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.

- Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable.

- Contractors shall include any relevant comments about the Attachment(s) if applicable.

Below is the Limitation on Subcontracting – Certificate of Compliance Clause. Please complete this as part of your response.

852.219-77 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

As prescribed in 819.7009(c) insert the following clause:

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR

SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) □ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

https://www.va.gov/oal/library/vaar/vaar819.asp#8197009c https://www.acquisition.gov/far/part-2#FAR_2_101 https://www.va.gov/oal/library/vaar/vaar852.asp#85221910 https://www.va.gov/oal/library/vaar/vaar852.asp#85221911 https://www.va.gov/oal/library/vaar/vaar852.asp#85221910 https://www.va.gov/oal/library/vaar/vaar852.asp#85221911 https://www.va.gov/oal/library/vaar/vaar852.asp#85221910 https://www.va.gov/oal/library/vaar/vaar852.asp#85221911

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: _________________________________ Printed Title of Signee: ________________________________ Signature: ______________________________________________ Date: ___________________________________________________ Company Name and Address: _______________________________

(End of clause)

Statement of Work

ANNUAL CALIBRATION BOILER PLANT TRANSMITTERS

Albany Stratton VAMC

A. Introduction – Stratton VAMC’s mission is to provide world class healthcare for veterans in the capital region and upstate New York.

B. Background /Objective – The Stratton VA Medical Center 113 Holland Ave, Albany NY 12208 is currently seeking a contractor to perform the annual required calibration on 19 Foxboro transmitters and four (4) Oxygen analyzers located in the Boiler Plant. This is a base + 4 option year contract.

C. Place of Performance – The Stratton VA Medical Center 113 Holland Ave, Albany NY Building 4 (Boiler Plant)

D. Period of Performance – Work will start no more than 15 days after notice to proceed and take no longer than 5 days to complete. Work will be accomplished between 7 AM and 330 PM Mon-Fri and should not interfere with the operation of the Boiler Plant. Any portion of the service that will interfere with normal operation of the plant must be pre-coordinated with the Boiler Plant Supervisor.

E. Scope of Work – Calibrate 19 Transmitters and 4 Oxygen analyzers.

Transmitter/Analyzer Specs –Steam and water level transmitters.

o # 1 Boiler

Water level IDP10-722B21F-m1 Steam IDO10-A22B21F Steam recorder -unknown Draft Pressure- IGP20-A22A21F-M1 o #2 Boiler – Water level IDP10-A22BN21-m1 Steam IDP10-T22B21F-M1L1 Steam recorder -unknown Draft Pressure-unknown no tag o #3 Boiler

Water level IDP10-A22B41F Steam IDP10-A22B21F Steam recorder -unknown

Draft Pressure- IGP20-A22A21F-M1 o #4 Boiler

Drum Pressure- unknown Drum Level-unknown no tag Steam unknown

- DA tank transmitter; IDP10-T22B21F-M1L1

- Main steam header transmitter: IDP10-A22D1F-M1

- Oil Skid Pressure-unknown

- Compressed Air Flow-unknown

- Oxygen analyzers o #1,2,3 boilers, Hays Cleveland series 10050 #4 boiler, Preferred O2 monitor.

Specific Tasks –

1. Contractor will furnish all labor, personnel, equipment, tools, and supervision required to complete calibration of four (4) steam flow transmitters.

2. Contractor will furnish all labor, personnel, equipment, tools, and supervision required to complete calibration of four (4) water level transmitters and re zero the four (4) water level transmitters to accommodate for the drop in working steam pressure.

3. Contractor will furnish all labor, personnel, equipment, tools, and supervision required to complete calibration of three (3) draft pressure transmitters.

4. Contractor will furnish all labor, personnel, equipment, tools, and supervision required to complete calibration of three (3) steam recorder transmitters.

5. Contractor will furnish all labor, personnel, equipment, tools, and supervision required to complete calibration of one (1) Drum pressure transmitter.

6. Contractor will furnish all labor, personnel, equipment, tools, and supervision required to complete calibration of one (1) DA tank transmitter.

7. Contractor will furnish all labor, personnel, equipment, tools, and supervision required to complete calibration of one (1) main steam header transmitter.

8. Contractor will furnish all labor, personnel, equipment, tools, and supervision required to complete calibration of one (1) oil skid pressure transmitter.

9. Contractor will furnish all labor, personnel, equipment, tools, and supervision required to complete calibration of one (1) compressed air flow transmitter.

10. Contractor will furnish all labor, personnel, equipment, tools, and supervision required to calibrate four (4) oxygen analyzers.

11. Contractor will ensure units are locked out and tagged out along with VA Staff.

12. Contractor will ensure their own locks are in place where required to ensure the safety of their personnel.

13. Contractor will ensure the transmitters and analyzers are operating within prescribed perimeters.

14. Contractor will ensure all work complies with VHA Directive 1810:

NFPA 70 – National Electrical Code NFPA 70E – Standard for Electrical Safety in the workplace NFPA-85 – Boiler and Combustion Systems Hazard Code

Delivery Schedule or Deliverables – Contractor will document all work orders or tickets and issue a final report verifying the details of the installation. Documents will be on paper format and sent to the Boiler plant representatives electronically.

F. Noncompliance - The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid.

If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

G. Provided by VA - VA personnel will be responsible for placing boilers in service and out of service to accommodate transmitter calibrations for each boiler. VA personnel will also be responsible for running the DA tank in manual while that transmitter is calibrated.

H. Inspection - Upon completion of this service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment is returned to full functioning condition No invoices will be processed for payment prior to the completion of POC inspection.

I. Other Related Services (Not Included in the Scope of Work) - Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer, unless they are inclusive to the requested services. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.