S06 REVISED - SoW - 2B Laboratoies HVAC and Mushroom Cap r2 11-16-23.doc

11/16/2023

Statement of Work

James J Peters Veterans Affairs Medical Center Replace Abandoned HVAC on 2B Roof Background: The Main Building of the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 is currently seeking a demolition and removal of abandoned HVAC equipment on the roof of the 2B laboratories, plus the repair and replacement of the mushroom cap on the same roof. This work will include a demolition and removal as well as a sealing of the roof and various pitch pockets, where necessary.

The intention is to come on-site to remove and demolish the HVAC equipment that has been abandoned for 30+ years. This abandoned equipment often allows water to run inside the building and backwards into the HVAC equipment flooding the 2B laboratories. There is one set of HVAC equipment to be removed. Once removed, the remaining curb(s) will be properly flashed into the field of the roof and the surrounding roof field will be waterproofed, utilizing materials from The Garland Company. Any unforeseen conditions, once the unit is removed, is to be brought directly to the attention of the owner, who will determine (with the Garland manufacturers representative) if any additional work will be needed to ensure a watertight condition.

In addition to the removal and sealing of the abandoned HVAC equipment, there is also a mushroom cap that flew off in a recent rainstorm. There was a patch to cover the hole left behind by the removal of this cap, and the intention is to have the cap replaced with a very similar cap that allows for the ventilation function of the 2B laboratories. This includes any additional work associated with reconnecting the cap to ensure the ventilation system works properly, and any flashing repairs are done to create a watertight condition.

A water test will be required, by the contractor, surrounding the HVAC equipment area (approximate 6’ around the perimeter) to ensure the water proofing materials are functioning properly. The water test will consist of providing a barrier of some sort, filling the guarded area with at least 1-inch of standing water, and have it stand for a minimum of 24 hours. The contractor will need to be on-site for a minimum of 8 hours of testing. A COR will sign off on a completed water test.

This work will be considered complete when the ventilation system is tested, works successfully and a watertight condition is achieved.

All debris shall be removed from the site, in accordance to building owner policy and procedures. Locations for contractors’ material storage, dumpsters, cranes, etc. shall be determined by the CO, COR, and contractor. The materials should be removed off-site and shall include a sanitation ticket to ensure its removal was safe.

A. Scope of Work:

1. Remove all materials that make up the abandoned HVAC equipment on the 2B laboratory roof and lower to street level. Including but not limited to: The HVAC system (all parts attached to the roof), tarp, straps, cinder blocks, debris collected on the roof from this work, etc.

2. Repair any remaining curb flashings, field conditions, and create a watertight condition. Any unforeseen conditions will be brought directly to the CO and COR, prior to any repairs made.

3. Waterproof approximately (six) 6 feet on each side of the removed area with a Garland gravel roof waterproofing system.

4. Repair approximately ten (10) roof pitch pockets using pourable sealant provided by the Garland Company and to Garland specifications.

5. Install new mushroom vent cap with same or similar cap. CO/COR must approve new cap prior to installation. Repair any deficiencies in vent, flashings, to ensure a watertight and working condition. Any damage to the function ability of the vent is at the sole responsibility of the contractor. The COR must sign off that this ventilation system is functional after all repairs and new cap is installed.

6. Remove and clean all work areas from debris, tools, etc…

7. Perform the water test at the repaired areas a maximum of five (5) days after work is complete, per the building COR’s direction.

8. A one (1) year labor and watertight warranty is required, from the contractor for this work.

9. A certification of completion and a receipt of services shall be included by the completion of the project. A report on findings may also be included as needed.

10. Technician should have certifications for work to be completed. Technicians should have plumbing certifications or certifications pertinent to this type of work. Any electrical work should be handled in-house. Our electricians should be utilized for any electrical work to be done on this project.

B. Safety Requirements The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

C. Period of Performance

A period of performance is required for the specific work done. The demolition shall take 30 days following award of contract. This work is to be done in the 1st quarter of the fiscal year of 2024.

D. Place of performance Site for the work to be performed will be the main building (Building 100) in the James J Peters Veterans Affairs Medical Center, on the 2B laboratories’ roof.

E. Inspection If inspection services are required for equipment or a performed task, then an inspection shall be done by the VA COR/POC upon completion. Upon completion of the maintenance service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment is returned to full functioning condition No invoices will be processed for payment prior to the completion of POC inspection. If the service is routine and/or performance based, then inspections may not occur for every service date but may occur periodically as part of a Quality Assurance Surveillance Plan (QASP). If this is the case, then a QASP will need to be provided as a separate document.

F. Drawings, and Other Attachments See attached pictures.

G. Government Furnished Property N/A H. Other Related Services (Not Included in the Scope of Work)

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer, unless they are inclusive to the requested services. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.