Pre-Bid RFI_528A5-21-502_Radio Upgrade-1st.pdf

Project No.: 528A5-21-502 Project Title: Radio Upgrade Contract No.: 36C24224B011 Date RFI's Submitted: 03/08/2024 Date RFI's Returned : 03/15/2024 Contract Specialist: Idalia Algarin

RFI No. Request for Information: VA/(A/E Watson Engineer) -provided Response:

Question - 1. Drawing G-101 General Note:

Note 15 – Removed devices shall be delivered to the location designated by the COR.

Where is the location?

1-This is an item for after award to indicate dumpster location, all equipment being removed that has not been indicated on the plans for VA to keep is to be disposed of accordingly.The dumpster will be near the construction site.

Question -2.Drawing E-102 Keyed Notes- Note 1 – “A fourth dispatch console shall be provided at the Fire House in Building 16. Is there any wiring needed for Building 16?

2-No wiring will be required in this location the network will be there and coordination with the VA OIT department to ensure network is available will be coordinated by COR.please refer to the attached picture showing roughly shape for dispatch desk in building 16.

Questions: 3.Drawing G-101 General Notes- Note 4 – “Provide adequate fire protection in the entire construction area for the duration of the construction period” – Will we need to provide protection? If yes, what is the VA standard for fire protection (fire extinguishers on site?)

3-Yes ,contractor is to provide any fire protection I.E. fire extinguisher on site well doing any type of hot work. Fire extinguisher needs to be rated for the classification of hot work being completed.

Question - 4.Drawing G-101 General Notes- Note 15 – Removed devices shall be delivered to the location designated by the COR.

Please clarify if a pre removal and post removal operational/functional validation test is required.

There can be a validation test before and after dismantling the devices/equipment to make sure if they work/don’t work before and after they are dismantled and delivered.

So we just wanted to make sure if you want the devices to be tested before and after dismantling ??

4- The prime contractor is responsible for delivering a functioning system with all components working as they should, how they achieve this is entirely on the contractor. Both old and new systems will be operational at the same time per the drawings before the old is removed. As for the warranty that is a contractual item that is dealt with through the CO.

a pre removal and post removal operational/functional validation test is required.

Questions: 5. Drawing G-101 General Notes- Note 17 – Water damage – Are we responsible for roof penetrations? If yes, what contractor is the current contractor of choice for roof work at the VA?

5- Yes,The contractor is responsible for all penetrations and the VA does not have a specific roof contractor that is figured out by the prime contractor.

Questions: 6. Drawing G-101 Project Phasing Notes Note 2 – “Provide a temporary means of Two-Way communication during the Radio System Outage” - Please verify the VA’s system provider for communication’s as we will need to engage with them on this requirement.

6-Please disregard that part of the note both systems will be online at the same time before the old is taken offline. There shall be no need for temporary communication.

Questions:7. What is the sentence “The successful bidder Supplier Analysis Report will be reviewed by the Contracting Officer. A score of 7 and above may be required and additional financial data to be submitted.”

7-The contracting Officer will review the successful bidder financial report from Duns& Bradstreet to make sure that the successful bidder can financially comply with the requirement.

1. General Questions/Comments

Pre-Proposal - Request for Information 1 AE Works Ltd.

Contract No.: 36C24224B011 Date RFI's Submitted: 03/08/2024 Date RFI's Returned : 03/15/2024 Contract Specialist: Idalia Algarin

RFI No. Request for Information: VA/(A/E Watson Engineer) -provided Response:

1. General Questions/Comments Questions:8.

Is there enough power in the equipment room to run the legacy and neB16:B25w equipment in parallel

8-Yes.

Questions:9.

Is there Wi-Fi coverage throughout the entire facility including basements?

9-Yes.

Questions:10.

Does the contractor need to install the mobile radios into vehicles? If so, please provide the breakdown of vehicle types, makes, and models?

10-The vehicles currently have radios they are being swapped out with new and it is up to the contractor to do so.

Questions:11.

Who is to program the subscriber units?

11-The contractor responsible to program all the radios.

Questions:12.

What are the (2) GPS antennas used for (currently) that are running to the dispatch room

12-They are GPS. "The GPS is a satellite-based navigational and surveying facility based on the reception of signals from an array of orbiting satellites".

Questions:13.

Can we get a copy of the sign-in sheet?

13-There is copy attached to the amendment to solicitation.

Questions:14.

Where can we get a copy or sample of the ‘Experience Modification Report’?

14-There is no sample you need to reach out to your insurance.” Your experience modification rate is derived or 'calculated' from your claims history. It takes into account the number of incidents, injuries and claims made in the past and their associated costs.”

Questions:15.

Where can we get a copy or sample ‘Supplier Analysis Report’?

15-CO will acquire supplier analysis report from Duns and Bradstreet, Questions:16.

Is there a specific format that you would like us to follow when submitting our proposal?

16-There is no specific format you need to submit the 1442 sign, sign any amendments done to the solicitation, your bidding price your EMR, VAAR 852.219-77 VA NOTICE OF LIMITATIONS OF

SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEPT

2021) (DEVIATION) contain in the solicitation and the bid guarantee

Questions:17.

How will bids be evaluated i.e., lowest price or lowest price technically acceptable, best value?

17- Lowest price.

Questions:18.

Can (1) company submit (2) proposals?

18-No, only 1 (one) proposal per company is allow

Questions:19.

Can we use the Kindorf outside of Building 37 IT ROOM to mount the GPS antenna on?

19-NO.

Pre-Proposal - Request for Information 2 AE Works Ltd.

Contract No.: 36C24224B011 Date RFI's Submitted: 03/08/2024 Date RFI's Returned : 03/15/2024 Contract Specialist: Idalia Algarin

RFI No. Request for Information: VA/(A/E Watson Engineer) -provided Response:

1. General Questions/Comments Questions:20.

Please provide the existing telephone system's type, make, model, and number of lines.

20-What does this have to do with the radio project it is not in the SOW?

Questions:21.

Please confirm whether a dedicated IP backhaul (i.e., fiber, microwave, or leased Ethernet) is available in Building 37 IT Room, Building 37 Dispatch Room, Building 16 Fire House, and Building 1 Penthouse

21-Yes, it is a dedicated system.

Questions:22.

Please define the function of the “Archiving Interface Server”.

22-Used to record conversations outlined in the drawings if you care to read them.

Questions:23.

Please confirm if the Dispatch Consoles need to be featured with AES/DES encryption.

23-AES.

Questions:24.

Please define whether the Voice Logging Recorder is existing or it is to be replaced with new equipment. If it is new, please define the required interfaces that will be recorded.

24-There is currently no logging capability new logger to be provided with system.

Questions:25.

Please clarify the quantity of concrete repair required. Typically, this type of repair is done by the square foot not the lineal foot.

25- Refer to AE design drawing number S101.

Questions:26.

Please provide epoxy / concrete repair method / material specifications.

26- please refer to spesification section 03 30 00 .

Questions:27.

Please clarify the crack epoxy material specification and method. ( How to access both sides of crack repair so that ejected material is not wasted.)

27-please refer to spesification section 03 30 00 .

- The cracks are in the tower which there is access to both sides.

Questions:28.

Please clarify the square foot of stem wall sealer required.

28- Dependent on removal of old equipment sealing of holes/ cracks that may be hidden.

Questions:29.

Please clarify stem wall sealer product / specifications.

29- refer to specification 03 30 00-12 CC.

Pre-Proposal - Request for Information 3 AE Works Ltd.

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