36C24223Q0931.docx

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

RPO East, NCO 2 Contracting Office 76 Veterans Avenue Bath NY 14810

POINT OF CONTACT*

Contract Specialist Nathan Northrup nathan.northrup@va.gov

PLACE OF PERFORMANCE

3495 Bailey Avenue AND

Batavia VA Medical Center

222 Richmond Avenue

Buffalo/Batavia NY

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

2. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04.

3. This solicitation is open-market, set-aside for Small Business vendors.

4. The associated North American Industrial Classification System (NAICS) code for this procurement is 517112 with a small business size standard of 1,500 employees.

5. The FSC/PSC is DG10.

6. The Department of Veterans Affairs is seeking a firm fixed-price service contract for the patient/guest Wi-Fi internet services at the Buffalo and Batavia VA Medical Centers from 10/01/2023 to 09/30/2024 with the provision of four (4) option years.

7. All interested companies shall provide quotation via the attached “36C24223Q0931 Pricing Worksheet” spreadsheet attached, updating only the unit-price column (column J). See additional documentation required with quote at section 14 of this document.

8. Description of requirement (See attached Scope of Work (SOW)): The contractor shall provide all materials and labor identified in the SOW.

9. Awardee shall coordinate with the Contracting Officer Representative (COR) prior to performance. Place of Performance:

A. Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215

B. Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020

10. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

11. The following solicitation provisions apply to this acquisition:

A. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

B. FAR 52.212-2, “Evaluation–Commercial Items”. Addendum to 52.212-2:

i. Basis for Award: The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

ii. The following factors shall be used to evaluate quotations:

a) Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation/SOW and based on the information requested in the instructions to quoters section of the solicitation. (See section 14 for additional documentation required).

b) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. No relevant past performance shall be rated as neutral past performance. Contractor shall provide three (3) relevant references, from similar commercial window cleaning/maintenance jobs, that may be contacted by the Contract Officer.

c) Price: The Government will evaluate the price by adding the total of all line-item prices (see attached pricing spreadsheet). The total evaluated price will be that sum.

d) Site Visit: Contractors shall attend a mandatory site-visit on Wednesday, August 9th, 2023, at 10:00am EST to view the requirement at the Buffalo VAMC and 1:00pm EST (the same date) at the Batavia VAMC. Contractors shall email the Contract Specialist (Nathan.Northrup@VA.gov) AND alternate Contract Specialist (Ryan.Brehm@VA.gov) no later than Tuesday, August 8th, 2023, at 12:00pm EST with their intention to attend and specifics will be provided at that time. No other site visits will be provided. Contractors that do not attend the site visit shall be excluded from competition.

iii. Evaluation Approach: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations.

C. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

12. The following contract clauses apply to this acquisition:

A. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

i. 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

a) “60 Days”

B. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable:

13. The Telecommunications Act of 1996 applies to this procurement. (https://www.fcc.gov/general/telecommunications-act-1996)

14. Responses should contain your best terms and conditions. All quoters shall submit the following:

A. Completed “36C24223Q0931 Pricing Worksheet”

i. Worksheet “1. Line-Item Contract Format”: Input unit prices in column J

ii. Worksheet “2. Evaluation Worksheet”: This spreadsheet will be used for pricing evaluation purposes. (Note: Worksheet 2 is locked, and all values populate automatically from Worksheet 1’s entries).

B. Capability statement demonstrating technical capability to meet all the requirements in the Scope of Work (SOW) including but not limited to proposed work tracking process, invoicing plan, past performance references, etc.

C. OSHA 10-Hour (30-Hour for Supervisors) Certificates of any technicians who will be performing work.

D. Proposed detailed plan of internet service changeover transaction/schedule from current vendor NLT than 10/01/2023.

E. Sample quarterly utilization report (see SOW section B.3.6).

15. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

A. "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”, OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

B. Quoters shall list exception(s) and rationale for the exception(s), if any.

16. Submission of your response shall be received not later than 12:00pm EST, Wednesday, August 16th, 2023. The Government shall only accept electronic submissions via email, please send all quotations to the Contract Specialist at Nathan.Northrup@VA.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

17. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist at Nathan.Northrup@VA.gov.

18. Attachments:

A. Final SOW B. Buffalo and Batavia Hardware by Floor Breakdown C. 36C24223Q0931 Pricing Worksheet Effective Date: 03/15/2023 Revision: 01