36C24223Q0795_1.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24223Q0795 06-08-2023

ANDRES CEPEDA andres.cepeda@va.gov 908-900-8915 06-16-2023

15:00 EDT

36C242

Department of Veterans Affairs

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

X 100

X

561210

$41.5 Million

N/A

X

Department of Veterans Affairs

Northport VA Medical Center

36C242

James J. Peters VA Medical Center

Network Contracting Office 2

130 West Kingsbridge Road

Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page

This requirement is for Water Treatment Services at

Northport VA Medical Center.

Please review the Performance Work Statement for specific requirements information. Resultant award will be Firm-Fixed Price Type of Contract.

Interested Parties are advised to carefully review 52.212-1

Instructions to Offerors and 52.212-2 Evaluation. All questions must be submitted in writing via email to andres.cepeda@va.gov by 6/16/2023 at 3:00 PM EST.

See CONTINUATION Page

X X

X 1

Andres Cepeda

Contracting Officer NCO 2

36C24223Q0795

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...29

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.6 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

?.## SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

C.8 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.11 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..33

C.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

C.14 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

C.16 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.3 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Andres Cepeda

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

DEPARTMENT OF VETERANS AFFAIRS

Northport VA Medical Center

79 Middleville Road, Northport NY 11768

Performance Work Statement for

HVAC System Water Treatment Chemicals, Operation, Maintenance, Monitoring, and Reporting at Northport VAMC

Background:

The Northport VA Medical Center (VAMC, or the Site) facilities include a Boiler Plant and several separate condenser water loops located in different Site buildings. VAMC intends to contract with one firm to perform needed equipment and instrument replacements, provide treatment chemicals, monitor the performance of the treatment systems, and report on operation, maintenance, and performance of the chemical treatment systems. The intent is for one service provider to be responsible for operation of the water treatment systems in compliance with federal, state, and local regulations, VA Directives, and standard industry practices. This work will include technical evaluation and monitoring of the water chemistries of the various water loops.

SUMMARY:

The Contractor shall provide designated utility water treatment systems including all equipment, labor, management, supervision, tools, materials, parts, and other incidentals necessary to ensure that the water continuously meets specified quality standards. Conduct testing of treated water, adjust chemical dosages, calibrate equipment, and render all other services necessary to ensure proper function of cooling tower and boiler water treatment systems and appropriate water quality control. The contractor shall submit monthly reports that indicate the current condition of the systems, provide a summary of analytical test results, and make recommendations to correct any conditions found to be unacceptable.

The goals of the program are:

• Minimize corrosion, fouling and biological growth, thereby reducing water consumption and energy use, minimizing maintenance and equipment replacement, and reducing the risk of waterborne pathogens.

• Monitor program results and make appropriate recommendations.

• Train VA plant personnel to familiarize them with the program. Note that implementation of the program is the responsibility of the contractor.

• Utilize state of the art water treatment programs at a competitive price.

The VA is requesting a price to provide the chemicals and services outlined in Attachment B.

The quote will be for “full service”. Full service means that all handling of chemicals, testing, dosage adjustment and pump and controller maintenance will be done by the Contractor. No testing or chemical handling will be performed by plant personnel other than the boiler steam plants.

It is the responsibility of the Contractor to gather necessary data and ask any questions to assure themselves that they have sufficient knowledge of the systems so that an accurate bid can be submitted. It is also the responsibility of the Contractor to consider the variations in water quality, temperature and minor problems that commonly occur during a treatment program.

These should be factored into the bid. This document was written in very specific terms to clearly outline the required minimum services expected from the Contractor. Additionally, the

Contractor must use up all water treatment chemicals on-site at the beginning of the contract, prior to initiating use of their own chemicals.

REQUIREMENTS:

Chemical treatment and testing, preventative maintenance (PM) in accordance with the contractor’s chemical water treatment program, industry standards and statutory requirements.

Additional requirements and information are listed as follows:

• The systems treated and pertinent operating data are listed below as Attachment A.

• The required services are listed below in Attachment B.

• A form for bidders to enter information on proposed chemicals and facility water operating and the current water quality data is provided in Attachment D.

• Attachment VHA Directive 1810, “Boiler and Boiler Plant Operations”

• Attachment VHA Directive 1060 – Appendix D – “Prevention of Legionella Disease from Cooling Towers at Department of Veterans Affairs Medical Facilities”

• Attachment VA Engineering Standard ES-20119-001 “Cooling Tower Water System”

REPORTING:

A written report shall be discussed with appropriate supervisory and management personnel at the end of each visit. The report shall contain the test data, inventories, meter readings and a discussion of conditions at the time. Also, any recommendations to improve the program shall be included in the report. Vendor will also maintain a log sheet supplied by the VA. It will be submitted right after the last visit of the month. A review of the program’s progress shall be presented to management quarterly. All correspondence and all service reports shall be sent to the VA consultant upon completion. Service reports must be signed by both service provider and

COR at completion of work. An electronic version of same shall be sent to the COR.

Laboratory reports shall be available within one week of the receipt of the sample.

INSPECTIONS:

The vendor shall be present for inspection of equipment as it becomes available.

COMPLIANCE:

The vendor will comply with all regulations pertaining to the sale and application of chemicals.

These include EPA, NIOSH, etc. In addition, SDS’s will be provided for each location where chemicals are contained as well as an office copy for each site.

HOURS OF WORK:

All work to be performed Monday thru Friday, 8:00 AM to 4:30 PM excluding Federal Holidays.

PLACE OF PERFORMANCE:

VA Medical Center Northport NY

79 Middleville Rd.

Northport, NY 11768

631 261 4400

OTHER RELATED SERVICES (NOT INCLUDED IN THE SCOPE OF WORK):

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor.

Any additional services performed that are not authorized by the contracting officer will be considered inclusive.

SCOPE OF WORK:

The contractor will furnish all labor, materials, chemicals, supplies, equipment, and fees necessary to accomplish the services required in this scope of work (SOW). This is a full-service contract that requires the contractor to provide all handling of chemicals, testing, dosage adjustment and pump and controller maintenance. VA Boiler Operators will continue their daily testing and chemical addition. Detailed requirements are contained in Attachment B and include

Water Analysis, Corrosion Studies, Biological Studies, Test Equipment, Fluid analysis of glycol heating systems Feed and Control Equipment, Chemical Delivery and Storage, Training, Reporting, Inspections, use of on-Site Chemicals, Compliance and other assistance and studies as outlined in the Attachment. The Scope of Work is divided into 4 Tasks, which are described below.

Work Tasks:

Task 1: Annual Instrumentation and Materials to be Provided

For all equipment listed in Attachment A, furnish all labor and materials to install replacement process monitoring sensors, field test kits, and corrosion coupons within 30 days of the start of the contract period, and provide the following annually:

• 16 corrosion coupons and testing of same, in 4 quarterly events

• 1 in-line pH probes for the existing Advantage controller

• 1 in-line ORP probes for the existing Advantage controller

• 1 in-line PTSA inhibitor tracking probes for the existing Advantage controller

• 12 filter bags for chilled water loop in Main Plant in Bldg. 200

• 12 Chemical bypass feeders with filters for 12 closed loops

• 7 cases of 24-count 20 micrometer filter for feeders above

• Water Test kit for boiler plant and water softener

Exception: VAMC will install the bypass filter feeders that shall be provided by the contractor under this task.

Task 2: On-Site Monitoring, Maintaining, Repairing and Reporting

Furnish all labor and materials necessary to perform on-site monitoring maintaining, and repairing of the water treatment systems itemized in Attachment A, including all Technical

Services and Reports specified in Attachment B including, but not limited to:

• Site visits for inspection and monitoring of the condenser water system and cooling towers in Building 200 on a schedule of every two weeks. Provide written documentation of site visits. (See Additional Notes, below).

• Monthly Site visits for inspecting and servicing of all water loops, including filter changes as needed, field measurements of pH, conductivity and other parameters as needed.

• Perform preventive maintenance and routine repairs to Contractor-supplied equipment and instrumentation.

• Bacteria dip slide analyzed for heterotrophic plate count (HPC) every two weeks.

• Cooling Tower Inspection and Report quarterly (every 90 days, in October, January, April, and July)

• Condenser Water disinfection quarterly

• Boiler Plant Site visits two times per month.

• Boiler Plant Site visit for a full-service event twice annually

• Annual review of operations and analytical data, including a complete review vs.

requirements of NY State, and written report of same.

• Respond to out-of-specification equipment operation or water chemistry within 24 hours of discovery of the condition.

• Provide on-call response to out-of-specification equipment operation or water chemistry within 24 hours of discovery of the condition, whether the condition is observed by the

Contractor, or upon notification from VA of such a condition.

Task 3: Chemicals and Expendables

Provide all chemicals and expendables necessary for operation of the water loops. Replenish chemical inventory as needed to maintain sufficient inventory for continuous operation of all systems. Provide all chemicals and expendables necessary for operation of the water loops at no additional cost to the VA.

Bidders shall provide a list of chemicals and expendable materials proposed to be used for each system, an estimated annual quantity of usage. Bidders shall include technical literature and

Safety Data Sheets for all chemicals and expendables as part of their proposal for review and approval by VA.

Performance Period:

This services are to be provided for a base period of one year, with up to 4 (four) option years.

Additional Notes:

• Inspections of cooling towers must be performed by a New York State licensed professional engineer, certified industrial hygienist, certified water technologist, or environmental consultant. They must demonstrate that they have the training and experience performing inspections in accordance with current standard industry protocols. See the American Society of Heating, Refrigerating and Air-Conditioning

Engineers (ASHRAE) website at www.ashrae.org to purchase the 188-2015 standards.

• The Contractor shall coordinate installation locations and schedule with the VA contracting officer’s representative (COR) or their designated representative a minimum of 5 business days in advance of the planned work.

• Contractor to provide 1 Year Warranty on parts & labor for equipment provided.

• Note that this contract does not involve VA sensitive information or data.

• Contractor shall be responsible to plan and coordinate all work with the COR or their designated representative. Contractor is responsible for safety, record keeping, security monitoring, and inspection of work areas.

• Contractor shall provide the COR with a list of contractor staff participating in the work and shall submit in writing an VA approved security request.

• Contractor shall provide one person as primary point of contact for the contract, and at least one alternate point of contact. Contractor shall respond to telephone calls 24 hours per day, 7 day per week.

ATTACHMENT A: SYSTEMS

Building 200

Cooling Towers 4 Evapco 700 ton

Total of 2800 tons

Recirculation Rate, gallons per minute (gpm) 3,150

Volume, gallons 12,000

Operation, days 365

Chilled Water

Loop

Bldg.

Bldg.

200N

Bldg.

Bldg.

Bldg.

Bldg.

Number of

Loops 3 3 1 1 1 2

Volume, gallons 10,000 10,000 5,000 5,000 5,000 5,000

Makeup volume, gallons per day

500 500 250 250 250 250

STEAM SYSTEMS Building 203 – Boiler Plant

Daily Makeup

Water Volume

Boilers

3 56.0 MMBTU/hr. Dual Fired

1 28.0 MMBTU/hr. Dual Fired 30,000 gallons

ATTACHMENT B

TECHNICAL SERVICES

The VA realizes that an effective technical backup program is critical to the overall success of a cost effective water treatment program. The following services are required, but the Contractor is not limited to only these services.

COOLING SYSTEMS: Contractor shall provide the services of a qualified field engineer at a minimum frequency of twice per month to conduct testing of treated water, adjust chemical dosages, calibrate equipment, and render all other services necessary to ensure proper function of cooling tower water treatment systems and appropriate water quality control. The contractor shall submit monthly reports that indicate the current condition of the systems, provide a summary of analytical test results, and make recommendations to correct any condition found to need improvement.

The Contractor shall perform all cooling tower work in compliance with VA Engineering Standard ES-

2019-001 “Cooling Tower Water Systems”.

BOILER WATER SYSTEMS: Contractor shall provide the services of a qualified field engineer at a minimum frequency of twice per month to conduct testing of treated water, adjust chemical dosages, calibrate equipment, and render all other services necessary to ensure proper function of boiler water treatment systems and appropriate water quality control. The contractor shall submit monthly reports that indicate the current condition of the systems, provide a summary of analytical test results, and make recommendations to correct any condition found to be unacceptable.

WATER QUALITY TESTING AND REPORTING: The contractor shall perform water analyses at the frequencies indicated below. Field measurements by rapid test kits are acceptable for most parameters.

However, legionella and heterotrophic plate count (HPC) bacteria analyses must be performed by an independent laboratory certified by the New York State Department of Health Environmental

Laboratory Approval Program (ELAP). Methodology of alternative testing methods (i.e., rapid field kit type testing) must be submitted to the COR for approval prior to implementation.

The effectiveness of the treatment program shall be evaluated and reported by the Contractor via the water testing results remaining within established parameters, as well as the absence of fouling, scale buildup, and detectable algae/fungi in the water systems, including the cooling tower basins/tanks.

ROUTINE MONITORING PARAMETERS TO BE TESTED

(Rapid Field Kit Testing is Acceptable – Provide Methodology to COR for Approval)

Total

Hardness

Calcium

Hardness Alkalinity Conductivity pH Inhibitor SO3

Polymer/

PO4

Cl2

Bio

Count*

City Water v v v v

Towers m v v v v v

Closed

Systems m m m m m

Softener v v

Feedwater v

Boiler

Condensate v

NOTE: m = monthly, v = each visit

Each tower system will be tested twice a month. Boilers will be tested twice a month. The main chill loops shall be tested each visit. Other closed systems will be tested monthly until the proper residual is maintained and quarterly thereafter.

Corrosion Studies

BACTERIAL WATER QUALITY TESTING SCHEDULE

BY INDEPENDENT CERTIFIED LABORATORY

SOURCE PARAMETERS TO BE TESTED FREQUENCY

Cooling Towers Legionella

(including serogroup identification)

Quarterly

Heterotrophic Plate Count (HPC) Bacteria

Every two weeks

Corrosion studies support a valid evaluation of system performance. Carbon steel and copper coupons will be used on each tower and main chill water system. Studies shall be twice a year on the towers and main chill loops. Corrosion study results shall be provided in the monthly report within 30 days of evaluation of coupons.

Test Equipment

The Contractor shall supply all equipment and reagents required to perform tests to control the programs.

This equipment should be the same as used by the Contractor.

Feed and Control Equipment

The Contractor will maintain all feed and control equipment and parts. For the cooling systems the

Contractor will be responsible for all repairs between the feed and control shut off valves on the circulating system. The Contractor will replace equipment which is no longer operable.

The Contractor shall supply controllers that can test for inhibitor and feed based on residual.

Alternatively, feed inhibitor based on required product level, rate of makeup and number of cycles.

Oxidizing biocide can be fed based on Oxidation-Reduction Potential (ORP), online biological tests or time intervals. The choice will be based on the cost effectiveness of the approach at each tower as determined by the Contractor and the VA. The non-oxidizing biocide will be fed based on time interval.

Continuous conductivity measurement will activate bleed/blowdown. The controller must be capable of graphing functions such as chemical residual ORP, conductivity, bleed/blowdown and chemical feed and chemical feed pump activation.

The controller must be wireless with capability of remotely notifying the Contractor and a minimum of three designated VA personnel if the system is running out of specification. The Contractor shall respond within one hour during normal work hours or the next morning by 8AM if a problem is noted during off hours. If the problem cannot be solved by phone contact or remotely, a site visit to solve the problem is required by the next calendar day. All equipment supplied will remain the property of the VA.

Cooling Tower Disinfection and Cleaning

Cooling tower basins shall be vacuum cleaned every three months during operation in compliance with

VA Engineering Standard ES-2019-001 “Cooling Tower Water Systems”. This can be done during cooling tower operation using equipment made specifically for the task.

All cooling towers will be cleaned and disinfected twice a year, in spring and fall, or as requested by the

COR. The Contractor will supply all chemical and labor to complete the process. Procedures shall adhere to the guidelines of the New York State Department of Health Cooling Tower Maintenance

Program. The procedures will consist of:

1. Pre-cleaning sterilization using bleach and bio-dispersant.

2. Mechanical cleaning of all internal and external tower surfaces using high pressure washers. All debris will be removed.

3. Post disinfection as described in the first step, followed by heavy bleed to reduce oxidizer load.

4. Immediate commencement of the standard treatment program.

5. Documentation of the process.

Health and Safety for Tower Cleaning: All work shall be performed per OSHA rules, regulations, and guidelines specific to this task. The working area should be cordoned off with barrier tape or equivalent and warning notices erected. It is essential that site personnel do not enter the vicinity of the working area unless suitable precautions to safeguard their health are taken. The Contractor shall comply with VA Fire

Department procedures for confined space entry and hot work permits. Individuals performing work on the system must have the following safety training:

• 10-Hour OSHA Construction Safety

• Respiratory protection and certification

• Fall protection

• Confined space entry

• Lock-out-tag-out

• Use of personal protective equipment

• Process-specific training

Chemical Delivery and Storage

Provide secondary containment spill pallets for chemical carboys/drums with a volume of at least 110% of total container capacity. Pallets shall be polyethylene composition or other suitable plastic. Remove all empty chemical treatment containers from the site promptly.

Place a laminated copy of all Safety Data Sheets (SDS) at the site near the automatic chemical injection equipment. Maintain sufficient chemical supplies on-site to prevent treatment interruption due to exhausting the supplies. The Contractor will be responsible for using all water treatment chemicals from the previous Contractor until they are depleted, or otherwise properly disposing of them.

TRAINING

Safety training for VA operating personnel is required. A manual containing theory on water treatment, testing and control procedures, product data sheets and emergency procedures shall be provided. Training will be repeated periodically as needed for new employees or when changes are made in the treatment program. Records of training shall be maintained on site.

REPORTING

A written report shall be submitted electronically documenting water quality and maintenance activities performed during each visit. The report shall contain the test data, inventories, meter readings and a discussion of conditions at the time. Contractor will also maintain a log sheet supplied by the VA. It will be submitted within three business days following each visit. A review of the program’s progress shall be presented to management quarterly. All correspondence and all service reports shall be sent to the VA

COR and designated consultant upon completion.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Water Treatment Services at the Northport Veterans Affairs Medical Center, 79 Middleville Road Northport NY 11768. Contractor shall furnish all parts, chemicals and labor to accomplish the task of setting up and managing a water treatment plan at Northport VA Medical Center.

Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024

0001AA

12.00 MO __________________ __________________

Building 200 Northport VAMC Contract Period: Base

0001AB

Building 200N Northport VAMC Contract Period: Base

0001AC

Building 5 Northport VAMC Contract Period: Base

0001AD

Building 10 Northport VAMC Contract Period: Base

0001AE

Building 12 Northport VAMC Contract Period: Base

0001AF

Building 92 Northport VAMC Contract Period: Base

0001AG

Building 203 Boiler Plant Northport VAMC Contract Period: Base

Center, 79 Middleville Road Northport NY 11768. Contractor shall furnish all parts, chemicals and labor to accomplish the task of setting up and managing a water treatment plan at Northport VA Medical Center.

Contract Period: Option 1 POP Begin: 07-01-2024 POP End: 06-30-2025

1001AA

Contract Period: Option 1

1001AB

Contract Period: Option 1

1001AC

Contract Period: Option 1

1001AD

Contract Period: Option 1

1001AE

Contract Period: Option 1

1001AF

Contract Period: Option 1

1001AG

Contract Period: Option 1

Center, 79 Middleville Road Northport NY 11768. Contractor shall furnish all parts, chemicals and labor to accomplish the task of setting up and managing a water treatment plan at Northport VA Medical Center.

Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026

2001AA

Contract Period: Option 2

2001AB

Contract Period: Option 2

2001AC

Contract Period: Option 2

2001AD

Contract Period: Option 2

2001AE

Contract Period: Option 2

2001AF

Contract Period: Option 2

2001AG

Contract Period: Option 2

Center, 79 Middleville Road Northport NY 11768. Contractor shall furnish all parts, chemicals and labor to accomplish the task of setting up and managing a water treatment plan at Northport VA Medical Center.

Contract Period: Option 3 POP Begin: 07-01-2026 POP End: 06-30-2027

3001AA

Contract Period: Option 3

3001AB

Contract Period: Option 3

3001AC

Contract Period: Option 3

3001AD

Contract Period: Option 3

3001AE

Contract Period: Option 3

3001AF

Contract Period: Option 3

3001AG

Contract Period: Option 3

Center, 79 Middleville Road Northport NY 11768. Contractor shall furnish all parts, chemicals and labor to accomplish the task of setting up and managing a water treatment plan at Northport VA Medical Center.

Contract Period: Option 4 POP Begin: 07-01-2027 POP End: 06-30-2028

4001AA

Contract Period: Option 4

4001AB

Contract Period: Option 4

4001AC

Contract Period: Option 4

4001AD

Contract Period: Option 4

4001AE

Contract Period: Option 4

4001AF

Contract Period: Option 4

4001AG

Contract Period: Option 4

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

JUN 2020

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.6 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer.

Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the…