36C24223Q0794_1.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24223Q0794 06-07-2023

Andres Cepeda andres.cepeda@va.gov 06-16-2023

15:00 EDT

36C242

Department of Veterans Affairs

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

X 100

X

561210

$41.5 Million

N/A

X

Department of Veterans Affairs

James J. Peters VA Medical Center

36C242

Department of Veterans Affairs

James J. Peters VA Medical Center

Network Contracting Office 2

130 West Kingsbridge Road

Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page

This requirement is for Water Treatment Services at James J.

Peters VA Medical Center.

Please review the Performance Work Statement for specific requirements information. Resultant award will be Firm-

Fixed Price Type of Contract.

Interested Parties are advised to carefully review 52.212-1

Instructions to Offerors and 52.212-2 Evaluation. All questions must be submitted in writing via email to andres.cepeda@va.gov by 6/16/2023 at 3:00 PM EST.

See CONTINUATION Page

X X

X 1

Andres Cepeda

Contracting Officer NCO 2

36C24223Q0147

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...34

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.6 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

?.## SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

C.8 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.11 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..38

C.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

C.14 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

C.16 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.3 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

36C24223Q0147

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

36C24223Q0794

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Andres Cepeda

Department of Veterans Affairs

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

PERFORMANCE WORK STATEMENT FOR JAMES J. PETERS VA MEDICAL

CENTER.

I. GENERAL OBJECTIVES AND REQUIREMENTS:

A. TITLE: Comprehensive Water Treatment Services

B. PURPOSE: The resultant contract shall serve as a written water treatment program that satisfies the requirements of VHA Directive 1810(1) – Boiler and Boiler Plant Operations.

C. BACKGROUND:

The James J. Peters Veterans Affairs Medical Center Facilities Management Office requires a comprehensive water treatment plan that focuses on the Boiler/AC Plant of the main building and two domestic water systems located in the main building and in the Community Living

Center (CLC).

The Boiler/AC Plant includes a boiler plant with three boilers, softener, condensate, chilled water loop, and feedwater. The chiller plant contains eight cooling towers. The domestic water system contains an iChlor monochloramine testing mechanism at each of the two locations.

In Building 101 there are three boilers, eight cooling towers, and a chilled water loop that require chemistry in relation to controlling microbial growth, keeping the water soft, and keeping the heating/cooling units in use for as long as possible. The cooling towers must be cleaned at the start of each season (typically in April) and seasonal towers are to be cleaned at the end of the summer season (sometime between September and November), with an additional summer hyper-halogenation for each tower during the summer months.

The comprehensive plan shall include maintenance, replacement, and repairs to controllers, tubing, pumps, probes, chemical inventory, general recommendations, and helping perform tests with technicians. Examples of maintenance, replacement, and repairs includes, but is not limited to ensuring the controllers and tubes are connected to the pumps; probes that exist in the lines or in chemical drums are all the responsibility of the contractor to maintain.

The Contractor is responsible for the chemical upkeep, labor, equipment, service, and other maintenance of all proprietary equipment. The Contractor is responsible for maintaining any pumps on chemical drums, controllers on the cooling tower/boiler, tubing, and other parts. The

Contractor shall have two weeks to resolve any issues as it is brought to their attention by the

Boiler Plant staff. The Contractor shall remove from the site all replaced equipment and construction debris resulting from any installation within three days of completing installation.

D. OBJECTIVES:

1. Ensure a comprehensive water treatment plan in the Boiler/AC Plant.

2. Ensure a comprehensive water treatment plan for the domestic water supply in the main building, the CLC building, and the two Fisher Houses.

E. CONTRACT TYPE: Firm Fixed Price

F. APPLICABLE DOCUMENTS:

1. VHA Directive 1061 – Prevention of Healthcare-Associated Legionella Disease and Scald

Injury from Potable Water Distribution Systems

2. VHA Directive 1810(1) – Boiler and Boiler Plant Operations

3. Chapter 8 of Title 24 of the Rules of the City of New York

G. SCOPE:

1. GENERAL PERFORMANCE WORK INFORMATION:

Normal hours of work are defined as Monday through Friday from 8:00 a.m. to 4:00 p.m.

Eastern Time, excluding Federal holidays or as otherwise arranged with the Contracting

Officer’s Representative (COR).

There are ten Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, four are set by date:

New Year's Day January 1

Juneteenth National Independence Day June 18

Independence Day July 4

Veterans Day November 11

Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January

Washington's Birthday Third Monday in February

Memorial Day Last Monday in May

Labor Day First Monday in September

Columbus Day Second Monday in October

Thanksgiving Fourth Thursday in November

2. PLACE OF PERFORMANCE:

Department of Veterans Affairs

James J. Peters VA Medical Center

130 W. Kingsbridge Rd.

Bronx, NY 10468

The following buildings are involved in this requirement:

• Building 16 – Red brick building just south of Building 101

• Building 100 – Main hospital

• Building 101 – Boiler/AC Plant

• Building 106 – Community Living Center (CLC)

• Two Fisher House buildings (no building numbers)

Additional building support requirements at the James J. Peters VA Medical Center may be added via bilateral modification as requirements develop.

3. PERIOD OF PERFORMANCE:

The Contractor shall furnish supplies or services described in general terms, when requested by the Contracting Officer during a specified period and within a stipulated aggregate amount, if any.

Within 14 days of award, a water treatment technician shall conduct tests in the Boiler/AC Plant.

Testing shall include: boiler side (polymer, sulfur, pH, conductivity, animes, etc. cooling tower side (total and free chlorine, pH, conductivity, copper, iron, etc.)

Within 30 days of award, the Contractor shall collect water samples from the CLC, both Fisher

Houses, AC Plant, and the main building. Legionella tests are the only tests required for these domestic water samples, unless stated otherwise.

H. CONTRACTOR QUALIFICATIONS:

The New York State Department of Environmental Conservation (DEC) requires that the application of biocides to HVAC systems (cooling towers, evaporative condensers) requires commercial pesticide applicator certification in Category 7G - Cooling Towers, Pulp & Paper

Process issued by DEC. Please visit the Pesticide Applicator/Technician Certification webpage to view the eligibility requirements, training, and exam information.

II. TASKS AND ASSOCIATED DELIVERABLES:

A. REQUIREMENTS:

A.1 Comprehensive Water Treatment Plan:

The Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan in the Boiler/AC Plant (consisting of 3 boilers, 1 cooling tower system, and 2 emegency cooling tower generator systems). The Boiler/AC Plant’s comprehensive water treatment plan involves the Contractor coming on-site twice a month (once every 2 weeks) to check the water chemistry of the cooling towers, the boilers, and the chilled water loop.

The Comprehensive Water Treatment Plan shall address daily tests, records of the tests, the use of chemicals, and a monthly review by a technical representative of the chemical supplier by https://www.dec.ny.gov/permits/45618.html an independent water treatment consultant, or a qualified boiler operator. No chemical treatment systems are to be manual. The current controllers are owned by the previous contractor, and it is expected of a new contractor to provide their own controllers to be used in our facility. The New

York City (NYC) Department of Health and Mental Hygiene has amended rules concerning cooling towers in Chapter 8 of Title 24 of the Rules of the City of New York (Chapter 8). The amended rule requires that building owners perform a summertime hyperhalogenation of their cooling tower system(s). This is a one-time yearly dosing of higher-than-normal levels of chlorine- or bromine-based biocide between July 1 and August 31 aimed at preventing the growth of Legionella bacteria.

NOTE: Magnetic/Electronic water treatment systems are prohibited in VHA boiler plants.

Deliverable:

A. Provide Comprehensive Water Treatment Plans

A.2 Legionella Testing:

The domestic water shall be tested for the legionella bacterium, as follows:

• On a quarterly basis, the following Legionella test samples are required:

o Main Hospital (building 100) monochloramine system: 20 samples o CLC (building 106) monochloramine system: 20 samples o Fisher Houses: 20 samples (10 per building) o Building 16: 8 samples o Building 101 and Building 100 Cooling Towers (3 total samples, one for

Building 101, and 2 for Building 100’s two generator towers)

This will total 71 total samples to be collected on a quarterly basis (284 samples yearly).

B. Provide a copy of the test sample results

A.3 Water Testing:

The Goals of the program are:

• Minimize corrosion, fouling and biological growth, thereby optimizing water and energy use and minimizing maintenance and equipment replacement.

• Monitor program results and make appropriate recommendations.

• Train plant personnel on the implementation and control of the program.

• Utilize state of the art water treatment programs at a competitive price.

The systems to be treated, and pertinent operating data, are listed in Attachment A. Required services are listed are listed in Attachment B. Vendor qualifications are detailed in

Attachment C. Finally, Attachment D contains the bid submittal form. All information requested on the specification submittal form must be included for the proposal to be considered. If other services are available at additional charge, or if there are any other comments, please attach extra pages as required.

The VA is requesting a price to provide the chemicals and services outlined in Attachment B. The quote means that all handling of chemicals, testing, dosage adjustment and pump and controller maintenance will be done by the vendor for the cooling towers and closed water systems. Testing will also be performed by plant personnel. In addition the vendor will train operators and management about the cooling tower controller adjustments as well as the boiler blowdown controller adjustments.

The term is for one year plus four option years. The VA will be billed monthly for 1/12 of the contracted price. This is a “lump sum” price. No other charges will be considered unless agreed upon in writing after a thorough review by the VA. Changes will not be considered unless plant changes necessitate a variation of more than 20% of the contracted price. For example, if there were large system water losses and continued treatment was requested, there could be a much larger use of chemical than expected. On the other hand, if a major system were shut down there would be a much smaller usage than expected. If these situations varied by more than twenty percent of the anticipated use (cost). Consideration would be given for additional billing or rebate. An exception to this would be if recommended changes would result in additional savings of water, chemicals etc. In this case a sharing of these savings would be discussed.

It is the responsibility of the vendor to visit the facility and take whatever samples are necessary, gather data and ask any questions to assure themselves that they have sufficient knowledge of the systems so that an accurate bid can be submitted. It is also the responsibility of the vendor to consider the variations in water quality, temperature and minor problems that occur during a treatment program. These should be factored into the bid. This document was written in very specific terms to clearly outline the required minimum services expected from the vendor.

Additionally, the vendor must use all water treatment chemicals on-site at the beginning of the contract.

ATTACHMENT A

The boiler plant has 3 – 30.000 lb/hr boilers. Makeup is softened New York

City water. It is mixed with returned condensate in the deaerator. Sulfite is pumped to the DA, Deposit control agent and Amine are also fed to the feedwater. Each boiler has an automatic blowdown controller. The steam produced is used for building heat, hot water, sterilization and humidification.

The Main tower system has seven cells. Water is pumped to three steam absorbers and two electric chillers. There is a smart controller that controls the addition of chemicals as well as the bleed. Chemicals are fed into the recirculating line. There are sidestream filters on the towers.

The Emergency Diesel Generator (EG) System has two separate evaporative condensers used to cool the diesel engines. The Diesels are test fired for about two hours once a month. An inhibitor and one biocide are fed to each tower via 4 pumps. Each tower has a controller and automatic bleed. The towers will be circulated at least once a week for biocide addition.

A -2

SYSTEMS

TOWERS Main Tower

Emergeny

Generator

Tower 1

Emergeny

Generator

Tower 2

Chillers 1000 Abs

Diesel

Engine

Diesel

Engine

1100 Elec

1000 Elec

1250 Abs

800 Abs

Total Tons 5,150

Recirc Rate, gpm 16,950 1,140 1,140

Bleedoff Rate, gpy 1,582,000 2,500 2,500

Cycles 10 10 10

Volume, gal 20,000 1,290 1,290

Operation, days 365

2 hrs/mo, 12 mo/yr

2 hrs/mo, 12 mo/yr

CLOSED SYSTEMS

Main Plant

Chill volume, gal 50,000

Chill makeup, gpy 10,000

STEAM SYSTEMS

Boilers, lbs/hr 30,000

30,000

30,000

Steam produced, lbs/yr 204,200,000

Pressure, psig 120

Makeup, gal/yr 2,915,000

% Makeup 13

Makeup Temperature, o F 212+

Feedwater hardness, ppm < 1

Cycles 50

Operating period, days 365

A -2

ATTACHMENT B

TECHNICAL SERVICES

The VA realizes that an effective technical backup program is critical to the overall success of a cost effective water treatment program. The following services are required, but the vendor is not limited to only these services.

STANDARD SERVICES

Water Analysis

T Hard Ca Hard M Alk Cond pH Inhib SO3 Polymer Cl2 Fe Aerobic

Bacteria

Anearobic

Bacteria

City v v v v

Towers m m m v v v v v an

Closed v v v v q q

Softener v v

Feedwater v v v

Boiler v v v v

Condensate v v v v m = monthly, v = each visit, an = as needed, q = quarterly

Each tower systems, boilers wand the Main chill will be tested twice a month.

Corrosion Studies

Corrosion studies support a valid evaluation of system performance. Carbon steel and copper coupons will be used on each tower and main chill water system. Studies shall be quarterly on the towers and main chill loop.

Biological Studies

All cooling and chill systems shall be tested for biological control. The total count shall be performed on the towers each visit. The Main chill loop on a monthly basis or more frequently as needed.

Aerobic and anaerobic bacteria tests shall be performed quarterly on the Main chill system. The primary biocide shall be an oxidizing biocide. The secondary biocide shall be a non-oxidizing biocide. Legionnaire’s Disease Bacteria Tests shall be taken at startup and every 90 days thereafter. HPC samples will be sent to a certified laboratory on a monthly basis. The Water Management Plan must be followed.

B-1

Test Equipment

The vendor shall supply all equipment and reagents required to perform tests to control the programs. This equipment should be the same as used by the vendor.

Feed and control Equipment

The vendor will maintain all feed and control equipment and parts for the cooling systems The vendor will be responsible for all repairs between the feed and control shut off valves on the circulating system. The vendor will replace equipment which is no longer operable.

The vendor shall supply controllers that test for inhibitor and feed based on residual or feed inhibitor based on required product level. All pumps required to feed cooling tower chemicals shall be supplied by the vendor.

Oxidizing biocide can be fed based on ORP or time. The choice will be based on the cost effectiveness of the particular approach at each tower as determined by the vendor and the VA.

The non-oxidizing biocide will be fed based on time.

Continuous conductivity measurement will activate bleed. The controller must be capable of graphing functions such as, chemical residual ORP, conductivity, bleed and chemical feed and chemical feed pump activation.

The controller must be able to notify the vendor and specific VA personnel if the system is out of spec. The vendor must respond within one hour during normal work hours or the next morning if a problem is noted during off hours. If problem cannot be solved by phone contact or computer, a site visit to solve the problem is required by the next calendar day. The controller must be wireless. All equipment supplied will remain the property of the VA.

For boiler systems the vendor will check the blowdown controllers and calibrate as necessary.

The cooling tower conductivity, ORP and inhibitor readings shall be compared to hand held meter readings each visit and calibrated as necessary. All chemical pumps will be supplied by the vendor.

CHEMICAL DELIVERY AND STORAGE

All chemicals must be installed in containment basins provided by the vendor. All chemical deliveries must fit into the storage vessels for said chemical. No drums of chemical will be maintained on site. Inventory must be easily determined to the nearest gallon.

B-2

TRAINING

Safety training for both management and operating personnel is required. A manual containing theory on water treatment, testing and control procedures, product data sheets and emergency procedures shall be provided. Training will be repeated periodically as needed for new employees or when changes are made in the treatment program. Records of training shall be maintained on site.

REPORTING

A written report shall be discussed with appropriate supervisory and management personnel at the end of each visit. The report shall contain the test data, inventories, meter readings and a discussion of condition of conditions at the time. Additions to inventory must be reported. Also, any recommendations to improve the program shall be included in the report. A review of the program’s progress shall be presented to management quarterly. All correspondence and all service reports shall be sent to the VA consultant upon completion.

INSPECTION

The vendor shall be present for inspection of boilers and chillers when they are open.

ON-SITE CHEMICALS

The vendor will be responsible for using all water treatment chemicals from the previous vendor.

COMPLIANCE

The vendor will comply with all regulations pertaining to the sale and application of chemicals.

These include EPA, NIOSH, etc. In addition MSD’s will be provided for each location where chemicals are contained as well as an office copy for each site.

OTHER

As required: assistance from vendor technical staff, deposit analysis, DO studies, elution studies, etc. An additional representative from the vendor should be familiar with the programs and systems at the Bronx VA in case he is required to fill in. A representative of the vendor should be available within twenty-four hours in case of emergency. If the chemical program is changed based on vendor recommendations, then the vendor shall repossess all unused chemical and credit the return to The VA.

B-3

II BASIS FOR CALCULATIONS

Main EGenerator TOTAL

TOWERS 2

Tons 5,150

Recirc Rate, gpm 16,950 2280

Bleedoff Rate, gpy 1,582,000 5,000 1,587,000

Cycles 10 10

Summer Volume, gal 20,000 2580 22,580

Winter Volume, gal 10,000 2580 10,580

Operation, days

2 hr/mo 12 mo/yr

2 hr/mo 12 mo/yr

CLOSED SYSTEMS

Chill volume, gal 50,000

Chill makeup, gpy 10,000

Steam produced, lbs/yr 204,200,000

Makeup, gal/yr 2,915,000

% Makeup 13

Makeup Temperature, o F 212+

Feedwater hardness, ppm < 0.1

Cycles 50/100

Operating period, days 365

D-5

III CONTROL LIMITS

OPEN COOLING WATER SYSTEMS

Total Hardness, ppm as CaCO3

Calcium Hardness, ppm as CaCO3

Total Alkalinity, ppm as CaCO3

Conductivity, micromhos

Inhibitor, ppm as Constituent pH

Total Plate Count, Colonies/ml < 10,000

Corrosion Rate, mpy < 1 MS, <.1Cu

Langelier's Index (LSI) <3

Cycles 9 - 12

Other

Softener Hardness, ppm as CaCO3 <0.5

Condensate pH 7.6-8.6

Condensate Conductivity, micromhos < 20

Condensate Hardness, ppm as

CaCO3 <0.5

Feedwater Hardness, ppm as CaCO3 < 0.1

Feedwater Iron, ppm as Fe < 0.02

Feedwater Copper, ppm as Cu < 0.015

Feedwater pH 8.8-9.6

Feedwater DO, ppb as O2 < 0.007

Boiler Water

M Alkalinity, ppm as CaCO3 200-800

Phosphate, ppm as PO4 30-50

Polymer. ppm

Sulfite, ppm as SO3 30-50

Conductivity, micromhos (un-neutralized) 2500-3500

Conductivity, micromhos (neutralized)

Cycles on Makeup/Feedwater 50/100

D-6

On a Quarterly basis:

• The Contractor shall prepare written/electronic logs of the chemistry tests that will be emailed to the Boiler Technicians or Boiler Plant management and will be reviewed quarterly with the water treatment consultant to prepare any more ways to establish better monetization of the boiler plant and increase efficiency/decrease water usage. These tests will include, but are not limited to: hardness, calcium hardness, sulfite, copper, iron, polymer, pH, conductivity, and molybdenum (or other equivalent test for chilled water).

• The Contractor shall take a sample of the chilled water loop for laboratory testing for microbiological growth.

Deliverables:

C. Prepare and review chemistry test written/electronic logs and provide recommendations

A.4 Water Treatment:

CHILL WATER SYSTEMS

Total Alkalinity, ppm as CaCO3

Conductivity, micromhos

Inhibitor, ppm as Constituent

Corrosion Rate, mpy <1 MS, <0.1 Cu

Total Plate Count, Colonies/m1 <1,000

Anaerobic Bacteria Nil

The Contractor shall supply the chemicals needed to control bacteria in the potable water system. The Contractor must also supply the chemistry needed and equipment for the technicians to be able to test the boiler/cooling tower chemistry on a weekly basis.

D. Provide the chemicals in appropriate measurements as necessary.

A.5 Monochloramine Service:

The Contractor shall provide a monochloramine service with use of the existing iChlor monochloramine systems located in the CLC building and the Main Building. The iChlor monochloramine systems are preferred to be used to provide a healthy amount of monochloramine into the domestic water of these respective facilities. The Contractor may use an alternative monochloramine system than the existing iChlor monochloramine systems given that the monochloramine systems provide an alternative that works in a similar way as the iChlor monochloramine systems. Specifically, the alternative system must be able to control microbiological growth in domestic water and control the legionella bacteria. Controlling legionella bacteria is of high importance, as it can cause harm to immunocompromised people and the hospital contains an in-patient elder care facility. Since the iChlor monochloramine systems are already installed and functional, any alternative implementation should come with its own installation and removal of the current system at no cost to the Government.

Quarterly: Within 90 days of award, the first quarterly preventive maintenance inspection shall be conducted on the already-installed iChlor monochloramine systems, and quarterly thereafter.

Monthly: Within 30 days of award, the first monthly preventive maintenance inspection shall be conducted on the already-installed iChlor monochloramine systems, and monthly thereafter.

The monochloramine systems shall be tested monthly to ensure a healthy amount of chemistry is in the systems. Monthly logs shall be provided to the boiler plant technicians and Safety Officer to ensure complete transparency within the monochloramine system. The amount of chemistry to be safe must be determined by the most current EPA regulated measurements.

Weekly: Any emergency alerts or abnormalities in the monochloramine system shall be reported to Safety/Boiler Plant Supervisor on a weekly basis.

Deliverables:

E. Provide monthly logs.

F. Report emergency alerts or abnormalities.

A.6 Water Testing: Temporary Critical Water Wash System:

This requirement involves containerized distilled water, located at the ground floor of

Building 100, which is manually poured into the final wash rinse of machines. On a monthly basis, the Contractor shall take a sample from the temporary critical water wash system to test for: Levels of endotoxins, HPC Bacteria, Coliform/E. coli Bacteria, Chlorine, Hardness, pH, and

Conductivity.

A.7 Water Monitoring: Initial Water Monitoring System:

Domestic water monitoring service will be inclusive to the comprehensive water treatment plan. The old water monitoring controller will be removed, and the new water monitor will be installed in both the main hospital and the CLC building. In addition to the installation and removal, a service will be required monthly to ensure the controller is functioning properly.

The intention is to use this controller to monitor the incoming domestic city water for different government required particulates in the water. These include pH, dissolved solids, oxidant residual (free chlorine and total chlorine), temperature, and pressure. These parameters are required by the State of New York as a mechanism of defense to protect incoming domestic water. An installment of this new proprietary equipment will need to be installed as an extension of the secondary disinfection equipment already in place.

B. METHODS, SCHEDULE, AND DISTRIBUTION OF DELIVERABLES:

Task Deliverable Deliverable

Description Due Frequency To Whom Format File Type

A.1 A

Comprehensive

Water Treatment

Plan

Draft copy required in

Technical

Proposal.

Final copy due 2

Weeks from

Award

Date.

Once COR, CO Electronic

File

Current versions of

Adobe

Postscript

Data

Format

(PDF).

A.1 A

Cooling Tower

Cleaning and

Summertime

Hyperhalogenation

On-Going as

Designated

Seasonally, Yearly

COR

Hardcopy and/or

Electronic

Current versions of

Adobe

Postscript

Data

Format

(PDF).

A.2 B Legionella Testing

On-Going as

Designated

Monthly, Quarterly

COR

Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

A.3 B Water Testing

On-Going as

Designated

Quarterly COR

Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

A.3 C

Chemistry tests written/electronic logs

On-Going as

Designated

Quarterly

Boiler

Technicians or Boiler

Hardcopy and/or

Electronic

Current versions of

Microsoft

Plant management

File Word and/or

Adobe

Postscript

Data

Format

(PDF).

A.4 D Water Treatment On-Going As Needed

COR,

Technicians On-Site N/A

A.5 E Monochloramine

Service

On-Going as

Designated

Monthly, Quarterly

COR, Boiler

Plant

Technicians, Safety

Officer

On-Site, Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

A.5 F Monochloramine

Service

On-Going as

Designated

Weekly

COR, Safety

Officer/Boiler

Plant

Supervisor

Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

A.6 B Water Testing

On-Going as

Designated

Monthly COR

Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

C. PRIVACY REQUIREMENTS:

1. This requirement was assessed for VA Privacy Training per Handbook 6500.6 Appendix A and no privacy training requirements are identified.

2. This requirement was assessed for Information Security per Handbook 6500.6 Appendix A and no IT Contract Security clauses, as found in VA Handbook 6500.6 Appendix C, are applicable.

3. This contract requirement does not require contractor personnel to review and sign the

Contractor Rules of Behavior language as found in Handbook 6500.6 Appendix D.

4. The C&A requirements do not apply, and a Security Accreditation Package is not required.

5. This contract requirement does not require a Business Associate Agreement.

A. QUALITY ASSURANCE:

The Government shall evaluate the Contractor’s performance under each PWS under the contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The Contracting Officer or his/her designee will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Water Treatment Services at the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468. Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan at James J Peters VA Medical Center.

Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024

0001AA 12.00 MO __________________ __________________

Building 16 Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024

0001AB 12.00 MO __________________ __________________

Building 100 - Main Hospital Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024

0001AC 12.00 MO __________________ __________________

Building 101- Boiler/AC Plant Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024

0001AD 12.00 MO __________________ __________________

Building 106 - Community Living Center Contract Period: Base POP Begin: 07-01-2023 POP End: 06-30-2024

0001AE 12.00 MO __________________ __________________

Two (2) Fisher House Buildings Contract Period: Base

POP Begin: 07-01-2023 POP End: 06-30-2024

Water Treatment Services at the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468. Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan at James J Peters VA Medical Center.

Contract Period: Option 1 POP Begin: 07-01-2024 POP End: 06-30-2025

1001AA

12.00 MO __________________ __________________

Building 16 Contract Period: Option 1

1001AB

Building 100 - Main Hospital Contract Period: Option 1

1001AC

Building 101 - Boiler/AC Plant Contract Period: Option 1

1001AD

Building 106 - Community Living Center Contract Period: Option 1

1001AE

Two (2) Fisher House Buildings Contract Period: Option 1

2001 __________________ __________________

Water Treatment Services at the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468. Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan at James J Peters VA Medical Center.

Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026

2001AA 12.00 MO __________________ __________________

Building 16 Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026

2001AB 12.00 MO __________________ __________________

Building 100 – Main hospital Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026

2001AC 12.00 MO __________________ __________________

Building 101 – Boiler/AC Plant Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026

2001AD 12.00 MO __________________ __________________

Building 106 – Community Living Center (CLC) Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026

2001AE 12.00 MO __________________ __________________

Two (2) Fisher House buildings Contract Period: Option 2 POP Begin: 07-01-2025 POP End: 06-30-2026

Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468. Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan at James J Peters VA Medical Center.

Contract Period: Option 3 POP Begin: 07-01-2026 POP End: 06-30-2027

3001AA

Contract Period: Option 3

3001AB

Building 100 – Main hospital Contract Period: Option 3

3001AC

Building 101 – Boiler/AC Plant Contract Period: Option 3

3001AD

Building 106 – Community Living Center (CLC) Contract Period: Option 3

3001AE

Two (2) Fisher House buildings Contract Period: Option 3

Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468. Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan at James J Peters VA Medical Center.

Contract Period: Option 4 POP Begin: 07-01-2027 POP End: 06-30-2028

4001AA

Contract Period: Option 4

4001AB

Building 100 – Main hospital Contract Period: Option 4

4001AC

Building 101 – Boiler/AC Plant Contract Period: Option 4

4001AD

Building 106 – Community Living Center (CLC) Contract Period: Option 4

4001AE

Two (2) Fisher House buildings Contract Period: Option 4

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon…