36C24222Q0922_1.R1.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

630-22-3-3085-0153

36C24222Q0922 08-30-2022

Paul Speedling | Paul.Speedling@va.gov (914) 737-4400 X:202107 09-15-2022

15:00 EDT

36C242

Department of Veterans Affairs

Network Contracting Office 2

Franklin Delano Roosev VA Medical Center

2094 Albany Post Road

Montrose NY 10548

X 100

X

334220

1250 Employees

N/A

X

VA New York Harbor Healthcare System

36C242

Department of Veterans Affairs

James J. Peters VA Medical Center

Network Contracting Office 2

130 West Kingsbridge Road

Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page

NEW YORK HARBOR SECURITY UPGRADE -

MANHATTAN, BROOKLYN, and ST.ALBANS

SITE VISITS ENCOURAGED - SECTION D - PAGE 43

See CONTINUATION Page

X X

X 1

Paul J Speedling

Contracting Officer

EVALUATION FACTORS - SECTION E - PAGE 54

QUESTIONS DUE NO LATER THAN 09-09-2022 AT 15OO HRS.

36C24222Q0922

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.3 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.4 VAAR 852.219-78 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (SEP 2021)

(DEVIATION)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 34

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 NEW YORK HARBOR SECURITY UPGRADE – SITE VISITS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.237-1 SITE VISIT (APR 1984)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020)

(DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Paul Speedling | Paul.Speedling@va.gov

Department of Veterans Affairs

Network Contracting Office 2

Franklin Delano Roosevelt VA Medical Center

2094 Albany Post Road

Montrose NY 10548

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

NEW YORK HARBOR SECURITY UPGRADE

Introduction/Background:

The VA New York Harbor Healthcare System (VA NYHHS) provides quality healthcare to veterans using the abilities of all employees, supported by our commitment to education and research.

We are recognized locally, regionally, and nationally as leaders in quality patient care, positive customer service, medical/allied health education, and health-related research and employment opportunities. We seek to be the provider of choice for veterans and the community by offering an efficient, integrated, quality healthcare system capable of providing a full range of primary, specialty, and chronic healthcare services in a readily accessible and responsive approach. Our key business drivers are quality, financial integrity, both patient and employee satisfaction and overall safety/security.

Veterans Affairs Police and Security:

The VA Police is the uniformed law enforcement service of the U.S. Department of Veterans Affairs, responsible for protecting and securing the VA Medical Centers and other facilities such as Outpatient Clinics

(OPC) and Community Based Outpatient Clinics (CBOC) operated by the VA. The VA Police have several divisions and work separately alongside the VA Law Enforcement Training Center (VA LETC) under The Office of Security and Law Enforcement (OS&LE). The primary role of the VA Police is to serve as a protective uniformed Police force to deter, prevent and investigate crime within the department’s jurisdiction, maintain order, protect personnel, patients, visitors and property alike.

The VA Police are an armed, federal law enforcement and protective service entity that operates in and around the various Veterans Affairs Medical Centers, National Cemeteries, and other VA facilities throughout the United

States, including Puerto Rico and the United States Virgin Islands. The VA Police are a specialized federal law enforcement agency whose officers have full Police powers derived from statutory authority to enforce all federal laws, and VA rules and regulations. They are also authorized to make arrests on VA controlled property, whether owned or leased.

Objective:

To provide an enhanced surveillance and security system throughout The VA New York Harbor Healthcare

System facilities to include the Manhattan, Brooklyn and St. Albans campuses. We aim to upgrade our current

Closed-Circuit Television system (CCTV) and incorporate Network Video Recorder Systems (NVR) to include the technologically advanced PELCO digital cameras. This new technology will increase our security, promote efficiency as well as prove to be ultimately more cost effective in reducing the number of surveillance cameras required to cover each campus entirely.

Manhattan Campus

The approved vendor will provide the following:

New York Harbor Healthcare System

Margaret Cochran Corbin Campus (Manhattan)

Part # Item Description Technical Specification and Description Qty.

VXS2BE288

-N16S

PELCO-

288TB Recording

Servers

• E-Series VxStorage, Windows Server 2019, 32 GB RAM, Intel

Xeon Silver (x2), 1 GbE NIC (x4), 10 GbE SFP+ (x2), iDRAC, redundant power, RAID 6, 288 TB raw.

• 5-year warranty.

VXWKST VideoXpert Desktop

Workstations™

• The VxOpsCenter™ is a Windows-based application providing an optimal environment from which users can watch live and recorded videos.

• Enhanced Decoders™, the VideoXpert Desktop

Workstation™ supports up to six monitors, each capable of displaying up to 25 video streams simultaneously.

• Through the VxOpsCenter, users can configure and recall complete workspaces, enabling operators to log in and get to work quickly.

VXCMG2NS

VR

PELCO Core Media

Gateway

• VideoXpert Core™ is the heart of the VideoXpert System™; it maintains the database of cameras, recording devices, users, and permissions.

• Core works with VxToolbox, from which you can configure and manage the system. Through VxToolbox, you can administer user accounts and permissions, determining the system functions and devices users can access.

• You can create and assign "tags" to quickly organize cameras and devices within the system. You can also configure and respond to events within the system.

NET5516US PELCO NET5500

Series Video

Encoders

• The NET5500 Series is a high-performance, single-channel to multi-channel video encoder that integrates analog cameras and positioning systems into an I.P. video surveillance system.

• The NET5500 Series encoders deliver crystal clear images while drastically reducing the network, bandwidth and storage requirements for I.P. video surveillance applications.

• Dual-stream at up to D1; 30/25 images per second(ips) per stream

SIGHT-LINE Winsted Security

Console

• Sight-Line consoles are modular, reconfigurable, and expandable to meet changing needs.

• Can also be customized in numerous ways to create a unique solution for single or multiple operators.

• Versa-Trak integrated horizontal aluminum track system capable of supporting a wide variety of monitor arrays.

• Versa-Trak provides horizontal adjustment. Post-mounted

VESA brackets provide vertical adjustability along with the ability to tilt and pivot the monitors.

• Resurfacing of the existing security console with new hardwood countertops and enamel paint to factory finish, if required.

PELCO Cameras

(Campus-wide)

• Exterior Cameras: 270 Degree Pelco Multi-imager cameras to cover all exits and driveways. (Qty. 25)

• Interior Cameras: 360 Degree 12MP Pelco cameras to cover main entrances and hallways. (Qty.20)

• 360 Degree 12MP Pelco Dome cameras to cover the main level completely. (Qty. 25)

• 360 Degree 12MP Pelco Dome cameras to cover all elevator banks and hallways. (Qty. 18)

Exact Locations to be Determined.

E11C PELCO Enterprise

Camera Licenses

The E1-1C enables users to add a camera license to the Pelco VideoXpert Enterprise VMS

Mechanical and

Electrical Equipment

• Installation includes labor, wiring, licensing, systems programming, software installation and training as required.

• Includes unloading, staging, unpacking, disposal of packaging, installation, and operator training.

• The Contractor shall provide all supervision, labor, materials and equipment.

• The contractor shall perform all work as outlined in the

SOW.

• Verify all designated area dimensions and take field measurements to confirm that a particular installation effort can proceed.

• The end user is responsible for providing electrical power to the unit.

• The contractor will provide final electrical hookup connections as necessary.

• Two (2) Year Warranty - Full Parts and Labor. Includes scheduled maintenance as recommended by manufacturer.

Removal and

Disposal

• Removal and appropriate disposal of all existing, Non-operational equipment and/or racks.

• Disposal of all packaging materials during unpacking and installation.

Warranty/

Maintenance

Three (3) years scheduled maintenance after warranty expiration and two (2) year warranty on full parts and labor including scheduled maintenance as recommended by manufacturer.

Brooklyn Campus

New York Harbor Healthcare Systems

Brooklyn Campus

Part # Item Description Technical Specification (Detailed description) QTY.

VXS2BE288

-N16S

PELCO-

288TB Recording

Servers

• E-Series VxStorage, Windows Server 2019, 32 GB RAM, Intel Xeon Silver (x2), 1 GbE NIC (x4), 10 GbE SFP+ (x2), iDRAC, redundant power, RAID 6, 288 TB raw.

Workstations™

• The VxOpsCenter™ is a Windows-based application providing an optimal environment from which users can watch live and recorded videos.

• Enhanced Decoders™, the VideoXpert Desktop

Workstation™ supports up to six monitors, each capable of displaying up to 25 video streams simultaneously.

• Through the VxOpsCenter, users can configure and recall

VR

PELCO Core Media

Gateway

• VideoXpert Core™ is the heart of the VideoXpert System™;

it maintains the database of cameras, recording devices, users, and permissions.

• Core works with VxToolbox, from which you can configure and manage the system. Through VxToolbox, you can administer user accounts and permissions, determining the system functions and devices users can access.

• You can create and assign "tags" to quickly organize cameras

Series Video

Encoders

• The NET5500 Series is a high-performance, single-channel to multi-channel video encoder that integrates analog cameras and positioning systems into an I.P. video surveillance system.

• The NET5500 Series encoders deliver crystal clear images while drastically reducing the network, bandwidth and storage requirements for I.P. video surveillance applications.

• Dual-stream at up to D1; 30/25 images per second(ips) per stream.

Console

• Sight-Line consoles are modular, reconfigurable, and expandable to meet changing needs.

• Can also be customized in numerous ways to create a unique solution for single or multiple operators.

• Versa-Trak integrated horizontal aluminum track system capable of supporting a wide variety of monitor arrays.

• Versa-Trak provides horizontal adjustment. Post-mounted

VESA brackets provide vertical adjustability along with the ability to tilt and pivot the monitors.

• Resurfacing of the existing security console with new

(Campus-wide)

• Exterior Cameras: 270 Degree Pelco Multi-imager cameras to cover all exits and driveways. (Qty. 15)

• Interior Cameras: 360 Degree 12MP Pelco cameras to cover main entrances and hallways. (Qty.10)

• 360 Degree 12MP Pelco Dome cameras to cover the main level completely. (Qty. 15) elevator banks and hallways. (Qty. 16)

Camera Licenses

The E1-1C enables users to add a camera license to the Pelco VideoXpert Enterprise VMS

Mechanical and

Electrical Equipment

• Installation includes labor, wiring, licensing, systems programming, software installation and training as required.

• Includes unloading, staging, unpacking, disposal of packaging, installation, and operator training.

• The Contractor shall provide all supervision, labor, materials and equipment.

• The contractor shall perform all work as outlined in the

SOW.

• Verify all designated area dimensions and take field measurements to confirm that a particular installation effort can proceed.

• The end user is responsible for providing electrical power to the unit.

• The contractor will provide final electrical hookup connections as necessary.

• Removal and appropriate disposal of all existing, Non-operational equipment and/or racks

Three (3) years scheduled maintenance after warranty expiration and two (2) year warranty on full parts and labor including scheduled maintenance as recommended by manufacturer.

St. Albans Community Living Center

New York Harbor Healthcare Systems

St. Albans Community Living Center

Part # Item Description Technical Specification (Detailed description) QTY

VXS2BE288

-N16S

PELCO-

288TB Recording

Servers

• E-Series VxStorage, Windows Server 2019, 32 GB RAM, Intel Xeon Silver (x2), 1 GbE NIC (x4), 10 GbE SFP+ (x2), iDRAC, redundant power, RAID 6, 288 TB raw.

Workstations™

• The VxOpsCenter™ is a Windows-based application providing an optimal environment from which users can watch live and recorded videos.

• Enhanced Decoders™, the VideoXpert Desktop

Workstation™ supports up to six monitors, each capable of displaying up to 25 video streams simultaneously.

• Through the VxOpsCenter, users can configure and recall

VR

PELCO Core Media

Gateway

• VideoXpert Core™ is the heart of the VideoXpert System™;

it maintains the database of cameras, recording devices, users, and permissions.

• Core works with VxToolbox, from which you can configure and manage the system. Through VxToolbox, you can administer user accounts and permissions, determining the system functions and devices users can access.

• You can create and assign "tags" to quickly organize cameras

Series Video

Encoders

• The NET5500 Series is a high-performance, single-channel to multi-channel video encoder that integrates analog cameras and positioning systems into an I.P. video surveillance system.

• The NET5500 Series encoders deliver crystal clear images while drastically reducing the network, bandwidth, and storage requirements for I.P. video surveillance applications.

• Dual-stream at up to D1; 30/25 images per second(ips) per stream.

Console

• Sight-Line consoles are modular, reconfigurable, and expandable to meet changing needs.

• Can also be customized in numerous ways to create a unique solution for single or multiple operators.

• Versa-Trak integrated horizontal aluminum track system capable of supporting a wide variety of monitor arrays.

• Versa-Trak provides horizontal adjustment. Post-mounted

VESA brackets provide vertical adjustability along with the ability to tilt and pivot the monitors.

• Resurfacing of the existing security console with new

(Campus-wide)

• Exterior Cameras: 270 Degree Pelco Multi-imager cameras to cover all exits and driveways. (Qty. 15)

• Interior Cameras: 360 Degree 12MP Pelco cameras to cover main entrances and hallways. (Qty.10)

• 360 Degree 12MP Pelco Dome cameras to cover the main level completely. (Qty. 19) elevator banks and hallways. (Qty. 7)

Camera Licenses

The E1-1C enables users to add a camera license to the Pelco VideoXpert Enterprise VMS

Mechanical and

Electrical Equipment

• Installation includes labor, wiring, licensing, systems programming, software installation and training as required.

• Includes unloading, staging, unpacking, disposal of packaging, installation, and operator training.

• The Contractor shall provide all supervision, labor, materials and equipment.

• The contractor shall perform all work as outlined in the

SOW.

• Verify all designated area dimensions and take field measurements to confirm that a particular installation effort can proceed.

• The end user is responsible for providing electrical power to the unit.

• The contractor will provide final electrical hookup connections as necessary.

• Removal and appropriate disposal of all existing, Non-operational equipment and/or racks.

Three (3) years scheduled maintenance after warranty expiration and two (2) year warranty on full parts and labor including scheduled maintenance.

The approved vendor will be responsible for providing the following at all NY Harbor Healthcare

Campuses, (Manhattan, Brooklyn, and St. Albans):

1. After an agreed upon start date for each campus, the vendor shall complete all agreed upon services within 30 business days of the specified start date.

2. Will secure all equipment and necessary tools in a safe and secure location prior to and during installation.

3. Will have a supervisor on-site during all phases of the installation and testing of the systems.

4. Purchase, deliver, assemble, install, test, and modify all security equipment per VA requirements.

5. Furnish and install all necessary conduit, cabling, boxes, conversion, routing, switching equipment, and calculate labor required for complete and fully operational systems.

6. Ensure there is minimum to no interruption with current security operations within the Control Room at all sites, (Manhattan, Brooklyn, and St. Albans).

7. Ensure Control Rooms for each facility will be steam-sanitized from ceiling-to-floor prior to installation of the equipment and upon completion of the service.

8. Ensure all windows in the Control Rooms for each facility will be scrapped, prepped, secured and fitted with new 3M™ Safety & Security Window Films and Attachment Systems.

9. All necessary Power Over Ethernet (PoE+) switches, 10gig, jumper, fiber cables, ports, docks, and terminations as required to fulfill the service.

10. Create and provide the necessary systems’ documentation and diagrams for the newly installed signal and path routes in a clear and accurate format compatible with current VA electrical systems.

11. Provide Easy-Access Cable Management: To include marking all cables- regardless of length, with a permanent identifier number (not handwritten), within six inches of both ends. There shall be no unmarked cables within the system. Identifier numbers/codes used on cables shall correspond to the numbers/codes shown on the requested systems’ diagrams. *(Referenced in line item 10)

12. Installation of Verizon Network in coordination with the VA IT Department will have a network modem installed and maintained by the awarded vendor at all three sites, (Manhattan, Brooklyn, and St. Albans), under this Statement of Work.

Note: Awarded vendor to pay for modem costs for the first two (2) years of this proposal.

13. Warranty of the entire system installation and craftsmanship for a minimum of three (3) years from the date of system acceptance by the VA. Component warranties shall be honored for the term established by the manufacturer if greater than one year.

14. Test all security camera systems and demonstrate to designated System Operators and Contract Officer Representative, (COR), that the equipment is operational and functioning as designed.

Note: Provide a project maintenance binder with all manufacturer-specific operating and maintenance instructions to include owner’s manuals for each piece of equipment installed.

15. Return within the first 30 days after the systems have been approved by the COR, for additional system configuration and fine-tuning if required.

16. Provide the source code for the control system to the COR and designated Police Systems Administrator upon completion of the installation.

17. Perform all work under a plan approved by the VA Chief of Police/COR.

Recalls/Defective Equipment:

The vendor is expected to immediately notify all affected VA NYHHS facilities, Chief of Police and appointed

COR, in the event of an equipment defect, recall, removal, required adjustment, or required modification that is suggested or mandated by the vendor, distributor, manufacturer, or any regulatory or government agency.

The following information shall be included in this notification:

- A complete item description and identification to include part, lot and serial numbers where applicable.

- Administrative identification data, including order numbers and order date.

- Reason(s) for defect, recall, removal, adjustment, or modification; and instructions for appropriate corrective action.

Product Installation:

The vendor shall determine and comply with all federal, state, and local code requirements, design-data, and other factors necessary to design and install the items at the desired location(s).

VA Privacy and Information Security

All contract employees and subcontractors under this contract or order must comply with VA Regulations and complete the following TMS Online Courses:

• VA Privacy and Information Security Awareness and Rules of Behavior Training - TMS Code 10176.

• VA Privacy and HIPAA – TMS Code 10203

VA Information Security Clause:

1. SUBPART 839.2 – INFORMATION AND INFORMATION TECHNOLOGY SECURITY

REQUIREMENTS

839.201 Contract clause for Information and Information Technology Security:

a. Due to the threat of data breach, compromise or loss of information that resides on either VA-owned or contractor-owned systems, and to comply with Federal laws and regulations, VA has developed an Information and Information Technology Security clause to be used when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor, subcontractor or a third party in any format

(e.g., paper, microfiche, electronic or magnetic portable media).

b. In solicitations and contracts where VA Sensitive Information or Information Technology will be accessed or utilized, the CO shall insert the clause found at 852.273-75, Security

Requirements for Unclassified Information Technology Resources.

2. 852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES (INTERIM- OCTOBER 2008)

As prescribed in 839.201, insert the following clause:

The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Contractors must provide signed certifications upon completion to the COR during each year of the contract.

This requirement is in addition to any other training required of the Contractor and subcontractor(s)."

VA Handbook 6500.6 Appendix C – 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontrator shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for

Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance.

National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared

U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans

Affairs does not have a

Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the

Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

4. VA Handbook 6500.6 Appendix C – 3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration

(NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook

6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook

6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications

(SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition

Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated, and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed

VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by

Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR.

5. VA Handbook 6500.6 Appendix C – 6. SECURITY INCIDENT INVESTIGATION

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach.

Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

6. VA Handbook 6500.6 Appendix C – 7. LIQUIDATED DAMAGES FOR DATA BREACH

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-

Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

c. Each risk analysis shall address all relevant information concerning the data breach, including the following:

(1) Nature of the event (loss, theft, unauthorized access);

(2) Description of the event, including:

(a) date of occurrence;

(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;

(3) Number of individuals affected or potentially affected;

(4) Names of individuals or groups affected or potentially affected;

(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;

(6) Amount of time the data has been out of VA control;

(7) The likelihood that the sensitive personal information will or has been compromised

(made accessible to and usable by unauthorized persons);

(8) Known misuses of data containing sensitive personal information, if any;

(9) Assessment of the potential harm to the affected individuals;

(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and

Privacy Incidents, as appropriate; and

(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $______ per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification;

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least

3 relevant credit bureau reports;

(3) Data breach analysis;

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.

Education and Training Requirements:

The vendor shall be responsible for ensuring that all contract employees performing services or labor on the required equipment are fully trained, completely competent and licensed to perform the required tasks in the

State of New York.

For all campuses, vendor shall provide training to the designated Police Service Systems’ Operators, users, system administrators and other authorized staff upon setup and installation of the systems. Training should include proper usage of equipment, software, and other pertinent information. (A minimum of two (2) training sessions are required.)

Vendor shall provide operators with a user’s manual with the basic systems’ overview and instructions for maintenance, troubleshooting, daily and routine use.

Place of Delivery:

Items to be delivered to each respective Campus as listed in the tables above.

The products and services will be delivered and performed at:

Brooklyn Campus Warehouse

Police Service

Attn: Michael Lauria, Chief of Police

800 Poly Place

Brooklyn, NY 11209

Margaret Cochran Corbin (Manhattan) Campus Warehouse

Police Service

Attn: Michael Lauria, Chief of Police

423 East 23rd Street

New York, NY 10010

St. Albans Campus Warehouse

Police Service

Attn: Michael Lauria, Chief of Police

179-00 Linden Boulevard

Queens, NY 11424-1468

Time/Date of Delivery:

The required delivery date and time shall be annotated on the delivery order. The contracting officer may adjust delivery dates specified on delivery orders to coincide with each facility’s availability on the date and time to receive the order.

Travel/Parking:

The vendor will be responsible for their means of travel.

Due to limited parking availability at each site, parking is not a guarantee at all locations.

Vendor must coordinate any parking needs with the assigned COR and the VA Police Service in advance. Details of any vehicles entering the site must also be provided such as:

Driver’s full name, Driver’s license number

Vehicle license plate number

Vehicle description

Acceptance Procedures:

Before accepting the goods or services provided under this contract, the leading government performs inspection and testing according to this clause. (a) Upon completing the service and installation, the equipment shall be turned over to the hospital for use. Upon completion of the installation, the vendor shall furnish a written notice of readiness for inspection to the COR or Contracting Officer.

If the services performed and products delivered do not conform to the contract or governing authority standards and regulations, the vendor may be required to take corrective action and perform the services again in conformity with the governing authority and contract standards and regulations; This shall be completed at no additional cost to the government or end-user(s), when appropriate.

If the defects in services and products cannot be corrected by re-performance, the governing authority may reduce the total contract cost to reflect the reduced value of the delivered product(s) and services rendered.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

5.00 EA __________________ __________________

PELCO - 288TB Recording Servers

MANUFACTURER PART NUMBER (MPN): VXS2BE288-N16S

3.00 EA __________________ __________________

CORE MEDIA GATEWAY

MANUFACTURER PART NUMBER (MPN): VXCMG2NSVR

5.00 EA __________________ __________________

VIDEOXPERT DESKTOP WORKSTATION

MANUFACTURER PART NUMBER (MPN): VXWKST

39.00 EA __________________ __________________

NET5500 SERIES VIDEO ENCODERS

MANUFACTURER PART NUMBER (MPN): NET5515US

3.00 EA __________________ __________________

WINSTED SIGHT-LINE- SECURITY CONSOLE

550.00 EA __________________ __________________

ENTERPRISE CAMERA LICENSE

MANUFACTURER PART NUMBER (MPN): E11C

55.00 EA __________________ __________________

270 DEGREE DOME CAMERA

MANUFACTURER PART NUMBER (MPN): IMM12027

140.00 EA __________________ __________________

12MP 360 DEGREE DOME CAMERA

MANUFACTURER PART NUMBER (MPN): 12EVO-NRD

1.00 JB __________________ __________________

LABOR -MANHATTAN CAMPUS

LABOR- BROOKLYN CAMPUS

LABOR- ST. ALBANS CAMPUS

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

DELIVERY

DATE

SHIP TO: Margaret Cochran Corbin Campus VA New York Harbor Healthcare System 423 East 23rd Street New York, NY 10010 5011

USA

90 Days ARA

MARK

FOR:

Michael Lauria

(212) 686-7500 x:3201 x:1214 Michael.Lauria@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this…