S06. Amendment 0004 Vendor Questions 02.docx

Amendment 0004 – Vendor Questions

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

MSO-2022-COM-0019

Department of Veterans Affairs 400 Fort Hill Ave.

Canandaigua NY 14424 Department of Veterans Affairs Network Contracting Activity 400 Fort Hill Ave.

Canandaigua NY 14424 To all Offerors/Bidders

36C24221R0107 05-02-2022

X

X This modification is being issued in response to vendor questions.

Jeanette Crooks Contract Specialist

Question #1: What is patient census (# patients per shift) at each Medical Center?

Response: Castle Point – Less than 10 Acute on Inpatient Unit (E2) Montrose – Less than 5

Question #2: What is level of acuity at each Medical Center?

Response: Castle Point – Low level acuity Montrose - Low level acuity

Question #3 Will ICU coverage be needed? Are there Pulmonary Intensivists, or do the Hospitalists cover ICU? Is the ICU open or closed?

Response: No ICU

Question #4: PWS indicates All personnel will be responsible for requesting remote access within 30 days. Please clarify the need for and the purpose of "remote access".

Response: See Section 4.1.2 of PWS. Contractors are required to complete all documentation and close-out patient encounter at the end of each shift. Remote access allows for this to be done after the end of the shift.

Question #5: What Sub-Specialties support is available at each Medical Center?

Response: Castle Point & Montrose - None during the WHEN shifts. Telephone access to other facility specialties.

Question #6: Is there a required schedule structure?

Response: There is no required schedule structure. The vendor is responsible for all scheduling upon receipt of confirmation of shift coverage.

Question #7: What is the incumbent contract award number?

Response: FSS Task Orders 36C24220F0197, 36C24221F0102 and 36C24222F0045

Question #8: Will incumbent providers have first right of refusal?

Response: Right of first refusal is not a contract requirement. However, awardee will be given current providers contact information post award.

Question #9: How many VA Staff Hospitalist are currently working?

Response: Total of 3 VA Hospitalists covering both Castle Point & Montrose on a rotating schedule.

Question #10: What is the patient census for Urgent Care at each Medical Center?

Response: Castle Point – Less than 20 for UC when open Montrose – Less than 5 when UC is open

Question #11: Will provider work at both facilities (floating between locations) or are schedules set up 45 days in advance with specific work location identified during that schedule period?

Response: See Section 3.4 of PWS. VA will provide awardee confirmation of shift coverage 60-days in advance. This will include the location and hours of coverage needed. Awardee is responsible for determining the schedule of contract providers.

Question #12: How many shifts required per month?

Response: See Section 3.4 of PWS. On average, contractor will provide 745 hours of coverage per month.

Question #13: Is Urgent Room referring to Urgent Care? If not Urgent Care, please clarify how the Urgent Room is utilized and if staffed with LPN and MA or other type of VA Personnel Response: Urgent Room is referring to Urgent Care at both Castle Point & Montrose.

Question #14: Instructions to Offerors requests 4 emails, however each candidate packet may require additional emails based on size limits. Some providers have multiple state licenses which would be a page each and their CV's can be quite lengthy. For example, Part 1/Email 1 may be followed by additional Part 1 emails to capture all candidate packets. Will you consider allowing more than 4 emails to ensure all 10 candidate packets are included?

Response: If file size limitations exist, multiple e-mails will be accepted for Factor 1, Subfactor A – Staffing ONLY. Subject of the e-mail should read: 36C24221R0107 – Part I – File 1 of X – Offer’s Name

Question #15: Has the bid opening date been extended?

Response: The bid opening date is June 17, 2022 at 10:00 AM EST, per Amendment 0003 issued on May 13, 2022.

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